Public Holiday Processing

Form ID: (MPPP3110)

The Public Holiday Processing form lets you create a batch of Public Holiday transactions that can be added to employees' pays. This form lets you select the employees to pay, and creates a batch of Public Holiday transactions for those employees. The transactions in a Public Holiday batch are then added to pay runs from the Pay Run Details (MPPP3120) form.

The following records must be set up before you can use this form:
  • One or more calendars giving the dates for Public Holidays must be set up on the Work Calendar (CS209000) form.
  • One or more Public Holiday entitlements must be set up on the Entitlements (MPPP3300) form. Entitlements for Public Holidays should have the Leave and Non Accruing Entitlement options ticked.
  • Pay items must be set up for each entitlement on the Pay Items (MPPP2210).
  • Default Public Holiday pay items must be specified for each Pay Group using the Default Public Holiday Pay Item and Default Public Holiday Worked Pay Item columns on the Pay Groups (MPPP2710) form.
  • A numbering sequence must be selected for the Public Holiday Batch Numbering Sequence field on the Payroll Preferences (MPPP1100) form.

Form Toolbar

The form toolbar includes standard and form-specific buttons. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific buttons are listed below.

Element Description
Generate Pay Items Click this button to generate Public Holiday transactions for all holidays and employees that match the filters set in the summary area. The generated transactions appear in the main table. Once the batch has been saved and moved out of the "Hold" status, the transactions it contains can be added to a pay from the Pay Run Details (MPPP3120) form.
Note:
This button is only available if the batch is in the "Hold" status.

Summary Area

This area lets you set filters for the Public Holiday(s) that should be added and the employees whose pays they should be added to. All Public Holidays that match the selected filters will be processed in one operation.
Note:
Any Public Holiday transactions that already exist in another Public Holiday batch will not be added to this batch.
Element Description
Batch Number The ID number of the Public Holiday batch.
Hold If this box is ticked, the batch is on hold, which means it can be edited but the transactions it contains not imported into a pay run.
Status The Public Holiday batch's current status. Can be one of:
  • Hold: The batch can be edited but cannot be imported into a pay run.
  • Open: The batch can no longer be edited and is ready for import into one or more pay runs.
  • Partially Processed: Some, but not all, of the transactions in the batch have been successfully imported into pay runs.
  • Closed: All of the transactions in the batch have been successfully imported into pay runs.
Start Date

End Date

 Select start and end dates to process Public Holidays for. Any Public Holidays that fall within these dates (and satisfy any other filters set) will be added to employees' pays.
Company If a company is selected here, Public Holidays will be processed for employees that belong to this company only. If no company is selected, Public Holidays will be processed for employees belonging to any company.
Pay Group If a pay group is selected here, Public Holidays will be processed for employees that belong to this group only. If no group is selected, Public Holidays will be processed for employees belonging to any group.
Calendar If a calendar is selected here, only Public Holidays that appear on this calendar will be processed. If no calendar is selected, Public Holidays on all calendars will be processed.
Total Pay Groups The total number of pay groups that match the selected filters.
Total Employees The total number of employees that match the selected filters.
Total Pay Item Lines The total number of Public Holiday pay item lines that will be added to employees' pays, based on the selected filters.

Main Table

The main table displays the details of all Public Holiday transactions in the batch.

Element Description
Employee ID The employee's unique ID code.
Employee Name The employee's full name.
Branch The branch that the employee belongs to.
Pay Group The pay group that the employee belongs to.
Pay Item The pay item that will be added to the employee's pay for this transaction. This defaults to the Default Public Holiday Pay Item chosen for their pay group on the Pay Groups (MPPP2710) form.
Date The date that the Public Holiday falls on.
Public Holiday The name of the Public Holiday, taken from the calendar that contains the holiday.
Quantity The quantity (number of days or hours) that applies to the transaction.
Multiplier The multiplier associated with the pay item being paid out. For Public Holidays Worked this should be at least 1.5.
Override Tick the box in this column to override the Quantity.
New Quantity If the Override box is ticked, enter a new quantity in this column.
Rate Description This column is available for AU companies only. The detailed description of the rate that applies to the transaction.
Rate Amount This column is available for AU companies only. The amount of the rate that applies to the transaction.
Pay Run ID If the transaction has been imported into a pay run, that pay run's ID is displayed here. You can click on the ID to open the Pay Run Details (MPPP3120) form.
Expected to Work This box contains a tick if the employee was expected to work on the public holiday, as indicated by the Work Day column on the Work Calendar (CS209000) screen.
Calendar The calendar that contains the Public Holiday in this transaction.
Status This column displays any potential problems, such as the public holiday not falling on an ordinary working day for the employee.