Import Timesheets

Form ID: (MPPP7030)

The Import Timesheets form lets you import batches of timesheet data into the Payroll module and map them according to the data maps set up on the Data Maps (MPPP7020) form. This data can be imported from an external timesheeting system as an Excel file, or imported from the Employee Time Cards feature in MYOB Acumatica.

Form Toolbar

The form toolbar includes form-specific buttons, listed below.

Element Description
Actions Provides the following actions:
  • Import Time Cards: This action is available if the selected data source type has the Time Card Type option ticked. Selecting this option lets you import Employee Time Cards that were entered in the MYOB Acumatica system. Time cards are generated against a specific week - when importing time cards, you will need to specify the range of weeks to import time cards from. Data from all approved and released time cards within the range of weeks you selected is imported. You can import time card data and timesheet data from an Excel into the same batch.
  • Upload Timesheet: Select this action to import timesheet data from an Excel file.
  • Map Imported Items: Once timesheet data has been imported, select this action to apply the mapping set up for the selected data source type to the imported data.
  • Delete Batch: This action deletes the batch and all associated timesheet entries.

Summary Area

This area lets you choose the timesheet data batch to edit and displays summary information about the batch.

Element Description
Batch number The unique ID code for the batch.
Data source type The data source type that will be used to map records in the timesheet data to entities in the MYOB Acumatica system.
Imported row count The total number of rows that have been imported into the batch.
Total file rows The total number of rows in the import file. If this value differs from the Imported row count, it may meant that some rows were not successfully imported.
Total quantity The total of all values in the Quantity column of each row.
Total amount The total of all values in the Amount column of each row.
No. of employees The total number of unique employee records in the imported data.
No. of pay items The total number of unique pay item records in the imported data.
No. of sub accounts The total number of unique sub accounts in the imported data.
Pay date range The earliest and latest pay dates recorded across all imported data.
Matched employees The number of employees successfully matched to employee records in the MYOB Acumatica system.
Matched pay items The number of pay items successfully matched to pay item records in the MYOB Acumatica system.
Matched sub accounts The number of sub accounts successfully matched to sub accounts in the MYOB Acumatica system.

Timesheet Details Table

This table displays details of each row in the imported timesheet data. Once data mapping has been run, it also displays details of the MYOB Acumatica records that each row has been mapped to.

Element Description
Ext. employee ID The employee ID code from the imported timesheet/time card record.
Ext. employee name The employee name from the imported timesheet/time card record.
Ext. pay item ID The pay item ID code from the imported timesheet/time card record.
Ext. sub account The sub account ID code from the imported timesheet/time card record.
Timesheet date The date from the imported timesheet/time card record.
Quantity The quantity recorded for "Rated" pay items from the imported timesheet/time card record.
Amount The amount recorded for "Amount" pay items from the imported timesheet/time card record.
Employee ID The ID code of the employee record in the MYOB Acumatica system that the row was mapped to.
Employee name The name of the employee record in the MYOB Acumatica system that the row was mapped to.
Pay Item ID The ID code of the pay item record in the MYOB Acumatica system that the row was mapped to.
Pay Item Description The description of the pay item record in the MYOB Acumatica system that the row was mapped to.
Sub account ID The ID code of the subaccount in the MYOB Acumatica system that the row was mapped to.
Project The ID code of the project in the MYOB Acumatica system that the row was mapped to.
Project Task The ID code of the project task in the MYOB Acumatica system that the row was mapped to.
Inventory Item The ID code of the inventory item in the MYOB Acumatica system that the row was mapped to.
Pay effective date The date recorded for the row, which will be used to determine which pay run(s) it can be imported into.
Pay run ID For rows that have been successfully imported into a pay run, this column displays the ID code of the pay run that the was imported into.
Status This column displays any errors or warning messages that may result from the import/mapping process.

Summary Table

This table displays a summary of the imported timesheet data grouped by Employee, Pay Item and Subaccount.
Note: This table only reports on the imported external data, and is not indicative of what will be imported into a pay run - this purpose of this view is to help you confirm that all data was correctly imported.
Element Description
Ext. employee ID The employee ID code from the imported timesheet/time card record
Ext. employee name The employee name from the imported timesheet/time card record.
Ext. pay item ID The pay item ID code from the imported timesheet/time card record.
Ext. sub account The sub account ID code from the imported timesheet/time card record.
Quantity The quantity recorded for "Rated" pay items from the imported timesheet/time card record.
Amount The amount recorded for "Amount" pay items from the imported timesheet/time card record.