Payroll Expense Allocation Batches
Form ID: (MPPP3510)
The Payroll Expense Allocation Batches screen lets you manage the allocation batches created from pay runs. Allocation batches can be created for a single pay run from the Pay Run Details (MPPP3120) screen, or for multiple pay runs on the Run Payroll Expense Allocation (MPPP5045) screen.
Form Toolbar
The form toolbar includes standard and form-specific buttons. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific buttons are listed below.
| Element | Description |
|---|---|
| Release | Releases the batch to the GL and/or projects and sets its status to
"Closed". Note: Allocation batches are released automatically when the
Automatically Release Allocation option is ticked on the Payroll Preferences (MPPP1100) screen. |
| Reverse | Reverses a released batch. |
Summary Area
This area displays header information for the batch.
| Element | Description |
|---|---|
| Batch Number | The batch's unique ID code. |
| Status | The current status of the batch: Open, Closed or Reversed. |
| Date | Enter the posting date for the batch. |
| Period | Select the period that the batch will be posted in. |
| Description | Enter descriptive text for the batch. |
| Pay Run ID | The ID of the pay run that this batch was generated from. |
| Start Date | The start of the pay run's pay period. |
| End Date | The end of the pay run's pay period. |
Main Table
The main table lists all transactions included in the batch.
The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.
| Element | Description |
|---|---|
| Employee ID | The unique ID of the employee associated with the transaction. |
| Pay Item | The unique ID of the pay item associated with the transaction. |
| Allocation Method | The employee's allocation method: fixed or time-based. |
| From Branch | The branch that expenses are allocated from. |
| From Account | The GL account that expenses are allocated from. |
| From Subaccount | The GL subaccount that expenses are allocated from. |
| Basis Amount | The full expense amount being allocated |
| Allocation Source | The type of allocation: Balance, Amount or Percentage. |
| Source Allocation Tran ID | The unique ID of the transaction that the allocation is sourced from. |
| Allocation Source Value | For Amount allocations, the amount to be allocated; for Percentage allocations, the precentage to be allocated. |
| Allocation % | The percentage of the Basis Amount that the allocation
represents. Note: For Percentage allocations, this is not necessarily the same as
the Allocation Source Value - Percentage rows apply to the remaining
balance, so if a Percentage row has other rows ahead of it, it will be
calculated as a percentage of the remaining balance after the previous rows have
been allocated. |
| Amount | The amount to be allocated. (For Amount allocations, this should be the same as the Allocation Source Value). |
| To Branch | The branch that expenses are allocated to. |
| To Project | The project that expenses are allocated to. |
| To Project Task | The project task that expenses are allocated to. |
| To Account Group | The account group that expenses are allocated to. |
| To Inventory ID | The inventory item that expenses are allocated to. |
| To Account | The GL account that expenses are allocated to. |
| To Subaccount | The GL subaccount that expenses are allocated to. |
| Description | The description of the pay item associated with the transaction. |
| GL Batch | Where costs are allocated to the General Ledger, this shows the ID of the GL batch that is generated when this batch is released. |
| Ref. Number | Where costs are allocated to projects, this shows the ID of the project transaction that is generated when this batch is released. |