Entitlement Adjustments

Form ID: (MP.PP.30.00)

On the Entitlement Adjustments form, you can enter opening balances and adjustments to employees' entitlements.
Note:
Opening balances must be provided before any pays are run.

Form Toolbar

The form toolbar includes standard and form-specific buttons. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific buttons are listed below.

Element Description
Entitlement Details Opens the Entitlement Adjustment Details (MPPP4401) form, showing the details of all adjustments to the selected entitlement for the selected employee.
Release Releases the adjustment and generates the required journals.
Reverse Reverses a closed adjustment and generates a new batch of reversing journals.

Summary Area

In this area, you can specify the basic details for a new entitlement. You can also select an existing entitlement by its ID code and view its details.

Element Description
Batch Number A unique ID number for the adjustment batch.
Type Select the type of adjustment that is being made. Choose from:
  • Opening Balance: the adjustment represents the employee's opening balance.
  • Balance Adjustment: the adjustment represents a change to the employee's existing entitlement balance.
Note:
You can only adjust an employee's opening balance once per entitlement category.
Employee The employee whose entitlements are being adjusted.
Entitlement The entitlement that is being adjusted. Only entitlements that apply to the selected employee are available.
Status Will be one of:
  • Open: The adjustment is ready to be released.
  • On Hold: The adjustment is a draft and can be edited manually.
  • Closed: The adjustment has been released.
  • Reversed: The adjustment has been reversed after being closed previously.
Hold Tick this check box to give the adjustment the On Hold status. You can clear the check box to change the status of the adjustment to Open so that it can be released.
Post to GL If this check box is ticked, the adjustment will be posted to the GL as well as the Payroll module. If it is not ticked, the adjustment will be posted to the Payroll module only - this may be required when entering opening balances. The check box is ticked by default.
Transaction Date The date of the adjustment.
Post Period The period that the adjustment will be posted into.
Last Rollover Date The date when the employee's entitlement last rolled over. If Opening Balance is selected for the Type, you can enter a date here; if Balance Adjustment is selected, this field is read-only.
Description Descriptive text for the adjustment. This defaults to the type of adjustment and the selected employee's ID code.

Document Details Tab

This tab contains the details of the adjustment transaction.

Element Description
Type Select the entitlement balance that will be adjusted: Accrual Balance, Earned Balance or Leave Paid in Advance (NZ only).
Quantity The quantity of units for the adjustment.
Unit Read-only field displaying the units of the selected entitlement, e.g. Hours or Days.
Rate Read-only field displaying the rate of the selected entitlement.
Rate Description Read-only field displaying descriptive text for the rate of the selected entitlement.
Calculated Amount Read-only field displaying the amount of the adjustment, calculated based on the Adjustment Quantity entered and the entitlment's Rate.
Override If you want to override the calculated amount, tick the box in this column, then enter a new amount into the Override Amount column.
Override Amount The new adjustment amount, if the Override box has been ticked.
Account The account that the adjustment transaction will be posted to.
Account Description Descriptive text for the account that the adjustment transaction will be posted to.
Subaccount The subaccount that the adjustment transaction will be posted to.

Financial Details Tab

This tab contains details of the journal transactions that will be generated for the adjustment.

Element Description
Liability Account The liability account that the adjustment transaction will be posted to.
Liability Subaccount The liability subaccount that the adjustment transaction will be posted to.
GL Batch Once the adjustment batch is released, this field displays the GL batch that was generated for the adjutsment transactions. Click on the batch ID to view details of the transactions.
GL Reversing Batch If an adjustment is reversed, the batch of reversing transactions is displayed here. Click on the batch ID to view details of the transactions.