Time and Expenses: Employee Utilization Visibility

Starting in MYOB Acumatica 2026.1.1, you can use the Employee Utilization (EP408000) inquiry form to view how employee time is allocated across project and non-project activities. This visibility helps you understand how the available labor capacity is used across billable and non-billable activities, supporting better resource planning and workload balancing.

Attention: This inquiry is available only if either the Time Management or Advanced Financials feature is enabled on the Enable/Disable Features (CS100000) form.

Key Benefits

With the Employee Utilization (EP408000) inquiry form, you can:

Allocate resources more effectively by identifying underutilized or overloaded employees.
Increase profitability by monitoring how much of employees’ available time is billable.
Support accurate forecasting and capacity planning by analyzing utilization trends over time.
Improve project visibility by reviewing detailed breakdowns of billable and non-billable activities.

Exploring Employee Utilization

On the Employee Utilization (EP408000) form, you can view metrics that show how employees allocate their time between project and non-project work, as well as across billable and non-billable activities. The metrics are calculated based on employees’ released time activities within the specified period.

In the Show Employees box, you can select how the system displays and calculates data—either for employees who’ve created at least one time activity or for all employees.

Figure 1. The Employee Utilization inquiry form

The following metrics show the total number of hours logged by employees for project and non-project activities:

Total Logged Hours
Project Billable Hours
Total Billable Hours
Project Non-Billable Hours
Total Non-Billable Hours

The following utilization metrics are calculated by using Total Available Hours, which represents the total number of working hours the employee is available to work, based on the employee's work calendar:

Project Utilization (%): The percentage of an employee’s total available working hours spent on billable project work. It’s calculated as follows.
```
Project Billable Hours / Total Available Hours x 100
```
Total Utilization (%): The percentage of an employee’s total available working hours spent on billable work. It’s calculated by using the following formula.
```
Total Billable Hours / Total Available Hours x 100
```

The remaining metrics show the total number of hours the employees spent on non-working activities:

Total Holiday Hours
Total Billable Holiday Hours
Total Vacation Hours
Total Billable Vacation Hours

Access Rights

The following user roles have the listed access rights to this inquiry form:

Administrator: Delete
Acumatica Support: Delete
PR Admin: View Only
PR Manager: View Only
PM Operations Manager: View Only
PM Financial Controller: View Only