Vendors

Form ID: (AP303000)

You use this form to create vendor accounts and view existing ones. When you create a new vendor account, you first select a vendor class for the vendor. This selection sets many elements to the default values from the vendor class; you can override these default settings. For more information, see Vendors: Vendor Defaults and Overrides.

If a vendor has one location, it will be used as the default location. If the vendor has multiple locations, set one as the default location. The settings of the default location are used as default values on data entry forms, thus easing document entry.

Form Toolbar

The form toolbar includes standard buttons and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands can be shown as buttons on the form toolbar, as commands on the More menu, or in both places. These commands are listed in the following table in alphabetical order.


Command	Description
AP Aging	Navigates to the AP Aging (AP631000) report.
AP Balance by Vendor	Navigates to the AP Balance by Vendor (AP632500) report.
AP Coming Due	Navigates to the AP Coming Due (AP631500) report.
Approve Bills for Payment	Navigates to the Approve Bills for Payment (AP502000) form where you can approve the vendor's bills.
AP Register	Navigates to the AP Register (AP621500) report.
Change ID	Brings up the Specify New ID dialog box, so that you can change the ID of the currently selected vendor.
Create Bill	Navigates to the Bills and Adjustments (AP301000) form so you can create a new bill for the vendor.
Create Contact	Opens the Create Contact dialog box, where you can specify the details of the contact and create a contact associated with the vendor.
Create Payment	Navigates to the Checks and Payments (AP302000) form so that you can create a new payment for the vendor.
Extend as Customer	Navigates to the Customers (AR303000) form with appropriate elements filled in, so you can also define this vendor as a customer.
Manage Restriction Groups	Navigates to the Restriction Groups by Vendor (AP102010) form where you can view the restriction group in which the vendor is included.
Pay Bills	Navigates to the Prepare Payments (AP503000) form where you can pay the vendor's bills.
Validate Addresses	Validates the vendor addresses through integration with a specialized third-party software or service. This action command appears on the menu only if the Address Validation Integration feature is enabled on the Enable/Disable Features (CS100000) form.
Vendor Details	Navigates to the Vendor Details (AP402000) form.
Vendor History	Navigates to the Vendor History (AP652000) report.
Vendor Prices	Navigates to the Vendor Prices (AP202000) form, where you can view or edit prices for the selected vendor.
Vendor Profile	Navigates to the Vendor Profiles (AP655500) report.
View Account	Navigates to the Business Accounts (CR303000) form so that you can view the settings of this account.
View Customer	Navigates to the Customers form so that you can view the customer account of the vendor if the vendor is a customer too.

Create Contact Dialog Box

By using this dialog box, you can enter the initial data that the system will use to create the contact that will be associated with the currently selected vendor.

Table 1. Create Contact Dialog Box: Main TabOn this tab of the dialog box, you specify the settings of the contact you are creating and associating with the vendor.
Element	Description
First Name	The first name of the contact.
Last Name	The last name of the contact. You must specify a value in this box to create a contact.
Account Name	The legal business name of the contact's company.
Job Title	The job title of the contact.
Type and Phone Number	The type and the phone number for the contact; you select the type (which is filled in by default) and then enter the phone number. You select one of the following options as the type of the phone number: Business 1, Business 2, Business 3, Cell, Assistant 1, Fax, Home, or Home Fax. There are two elements to enter phone number types and phone numbers for the contact.
Email	The email address of the contact.
Contact Class	The contact class of the contact associated with this vendor.

Table 2. Create Contact Dialog Box: Attributes TabOn this tab of the dialog box, you specify any required attributes of the contact you are creating and associating with the vendor. The table is populated with the required attributes (that is, those for which the Required check box is selected) that have been defined on the Contact Classes (CR205000) form for the contact class selected on the Main tab; you need to select their values for the contact you are creating.
Column	Description
Name	Read-only. The name of a required attribute that is specified on the Contact Classes form for the contact class of the contact that you are creating by using this dialog box.
Value	The value of the attribute for the contact being created. You must specify a value in this column if there is a row for the attribute and the Name column of the row is filled in.

Table 3. Create Contact Dialog Box: User-Defined Fields TabIf any user-defined fields are defined as required on the Contacts form, the system displays these fields on this tab. In the Value column of each row, you need to specify the value of the field.
Column	Description
Name	The name of the user-defined field. To be listed in this table, the user-defined field must be listed and defined as required on the Contacts form.
Value	Required. The value of the user-defined field to be inserted for the new contact. If on the User-Defined Fields tab of the current form, a default value has been specified for the user-defined field in this row, this default value is inserted in this column.

Table 4. Create Contact Dialog Box: Buttons
Button	Description
Create and Review	Creates the contact whose settings you have specified on the Contacts (CR302000) form and navigates to this form, where you can add information and update the existing information about the contact. The system also inserts the identifier of the new contact into the Contact box on the Contacts tab of the current form.
Create	Creates the contact whose settings you have specified. The system closes the Create Contact dialog box and returns you to the current form, where it also inserts the identifier of the new contact into the Contact box on the Contacts tab of the current form.
Cancel	Closes the dialog box and cancels the process of creating a contact associated with the vendor.

Address Lookup Dialog Box

In this dialog box, you can add a new address, update an existing address, and fill in the missing address information in a record that has address settings. You can also search for the name of the company and select the company's address. You can click the link to view the address in a new browser tab. If the address is correct, you can click Select to fill in the boxes in the Address section of the applicable form with the company location details. The addresses you can select from the list are limited to the countries specified for the address provider.

Tip:

If needed, you can use only a keyboard to select an address in the dialog box. When the Address Lookup dialog box has been opened, the system moves the focus to the Enter a Location box. You enter the known part of the address in the box, select the address by using the arrow keys, and press Enter. Then you can check the address and press Enter to close the dialog box.

You can expand the size of the Address Lookup dialog box to see the map in a larger scale by dragging the edges or corners of the dialog box.

This dialog box is available only if the *Address Lookup Integration* feature is enabled on the Enable/Disable Features (CS100000) form and integration with a web map service has been set up as described in Integration with Web Map Services.
Element	Description
Enter a Location	A box for searching for the company's address. You can find the address by doing the following: Find a company address by a postal code if no other address details are available: If you enter the postal code into this box, the system displays the address options with the cities and country (and the state, if the country has states) that are valid for the postal code. Find a full address by a street address: If you enter the street address into this box and select the address, the system will fill in the country (and the state, if applicable), city, and postal code on the form. The web service selected as an address provider on the Site Preferences (SM200505) form searches for the information that matches your search criteria and lists all the search results below this box. You can click the needed value in the list, and the web service populates the box with this value and displays the address in the map area.
Map area	The area that displays the map, which takes most of the space of the dialog box. Depending on the address provider, Google Maps or Bing Maps can be used. In this area, you can view the existing company location. If you click the Address Lookup button, the company address is shown in the dialog box as a location on the map.
This dialog box has the following buttons.
Select	Closes the dialog box and populates the current section with the address details that you have selected in this dialog box.
Cancel	Closes the dialog box and cancels the selection of the company address.

Summary Area

By using the elements in this area, you can create a new vendor account or select an existing account for editing.


Element	Description
Vendor ID	The identifier of the vendor. The format and numbering of the identifiers for business accounts can be changed on the Segmented Keys (CS202000) form. Tip: At a later time, you can change the vendor ID by clicking Change ID on the Actions menu on the form toolbar. The list of vendors available for selection may be limited based on the role or roles assigned to the user account to which you are signed in if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form. In this case, the Restrict Visibility To box appears on the Financial tab of the Vendors (AP303000) form. With the feature enabled, a vendor is available for selection if one of the following is true: The Restrict Visibility To box is empty for the vendor—that is, the vendor’s visibility is not restricted. A branch, company, or a company group is specified in the Restrict Visibility To box for the vendor, and your user account has the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of the Branches (CS102000) form for the selected branch, or the Company Details tab of the Companies (CS101500) form for the selected company or a company within the company group.
Vendor Status	The status of the vendor account. Select one of the following options: Active: The account is still in use and appears on all selection lists. On Hold: The vendor account is temporarily on hold and cannot be used. Hold Payments: Payments cannot be issued for this vendor. Inactive: The account is not available for selection in lookup tables for the Business Account and Vendor element. Any existing document or record that refers to an inactive customer account cannot be processed; any attempt to modify the document or record results in an error. One-Time: The account is defined as a one-time vendor and becomes inactive when the payments are issued.
Vendor Name	The name of the vendor to appear in the system, which may be a trade name or a doing-business-as (DBA) name. The vendor name is required.
Vendor Class	The class of the vendor. When you specify the vendor class (which is required), the system fills in various values on this form automatically in accordance with the specified class. You can override these values if needed. The list of classes available in this box may be restricted based on the roles assigned to the current user: Only vendor classes with the visibility restriction accessible by the user can be selected on the form.
Balance	A read-only box, which appears if you select an existing vendor, that displays the total balance of all open documents of the vendor excluding the total balance of prepayments. If the Multiple Base Currencies feature is enabled on the Enable/Disable Features form, the base currency symbol in parentheses is displayed right of the box.
Prepayment Balance	A read-only box, appearing if you select an existing vendor, that displays the balance of prepayments in the base currency. If the Multiple Base Currencies feature is enabled on the Enable/Disable Features form, the base currency symbol in parentheses is displayed right of the box.
Retained Balance	The total of the unreleased retained amounts withheld from the vendor documents. When it calculates the balance, the system considers the amounts of debit adjustments with retainage, which have the negative sign. This read-only box appears on the form only if the Retainage Support feature is enabled on the Enable/Disable Features form. If the Multiple Base Currencies feature is enabled on the Enable/Disable Features form, the base currency symbol in parentheses is displayed right of the box.

General Tab

This tab contains the vendor's main address, contact information, and account settings, such as currency and rates used in relations with the vendor. If you are defining a new vendor, you should first specify its vendor class on this tab; once you do, many elements are populated with the class settings.

Table 5. Account Info Section
Element	Description
Account Name	The name of the vendor to appear in the system, which may be a trade name or a doing-business-as (DBA) name.

Table 6. Account Address Section
Element	Description
View on Map	A button you click to open the map specified on the Site Preferences (SM200505) form and provided by the Google Maps or Bing Maps web map service to view this address on a map, which is opened in a new tab. This button is displayed on the form if the Address Lookup Integration feature is disabled on the Enable/Disable Features (CS100000) form.
Address Lookup	A button you click to open the Address Lookup dialog box. For the description of the dialog box, see Address Lookup Dialog Box. This button is displayed on the form if the Address Lookup Integration feature is enabled on the Enable/Disable Features (CS100000) form and if the integration with web map services has been set up, as described in Integration with Web Map Services.
Address Line 1	The first line of the vendor address.
Address Line 2	The second line of the vendor address.
City	The city of the vendor.
State	The state or province of the vendor.
Postal Code	The postal code of the vendor. An input validation mask can be set for a country's postal codes on the Countries/States (CS204000) form.
Country	The country of the vendor. If you change the vendor class of an existing vendor, the country specified in this box will not be overridden with the value from the new vendor class.
Validated	A check box that indicates, if selected, that the address has been validated with a third-party specialized software or service. This check box appears if the Address Validation Integrationfeature is enabled on the Enable/Disable Features (CS100000) form.

Table 7. Additional Account Info Section
Element	Description
Type and Phone Number	The type and the phone number for the vendor; you select the type (which is filled in by default) and then enter the phone number. You select one of the following options as the type of the phone number: Business 1, Business 2, Business 3, Cell, Assistant 1, Fax, Home, or Home Fax. There are three elements to enter phone number types and phone numbers for the vendor.
Account Email	The email address of the vendor as a business entity.
Web	The website address of the vendor (if any).
Ext Ref Nbr	Optional. The reference number that is used for your company in the vendor's system.
Parent Account	Optional. The parent vendor's account, which you can select from the list of existing vendor accounts. For an independent vendor, make no selection. (The value, if specified, is used solely for informational purposes.)
Locale	The locale that defines the language in which this vendor prefers to receive documents. This box is displayed if there are multiple active locales in the system. For details, see Locales and Languages.

Table 8. Account Personal Data Privacy SectionThis section is displayed on the form if the *GDPR Compliance Tools* feature (*Monitoring & Automation* group of features) is enabled on the Enable/Disable Features (CS100000) form.
Element	Description
Consented to the Processing of Personal Data	A check box that indicates (if selected) that the individual to whom the business account belongs has given consent to the processing of the individual’s personal data has given consent to the processing of the legal entity's personal data. For example, if a business account represents a person, then this check box indicates that the person has given the consent. The check box is cleared by default. The check box is displayed on the form if the GDPR Compliance Tools feature is enabled on the Enable/Disable Features form.
Date of Consent	The date when the individual to whom the business account belongs gave consent to personal data processing. This box is empty by default if the Consented to the Processing of Personal Data check box is cleared. If a user selects this check box, the system inserts the current business date in the box. The box is displayed on the form if the GDPR Compliance Tools feature is enabled on the Enable/Disable Features form.
Consent Expires	The date when the individual's consent expires. If this box is empty, the system considers the individual's consent to be perpetual. The box is displayed on the form if the GDPR Compliance Tools feature is enabled on the Enable/Disable Features form.

Table 9. Primary Contact Section

If a business account has no contacts associated with it, the First Name and Last Name are shown on the form, the Contact box is hidden, and all the other elements are available for editing.

If a business account has one or more contacts associated with it, but no contact is selected as primary, the Contact box is shown on the form, the First Name and Last Names boxes are hidden, all the other elements are not available for editing.

If one of the contacts associated with an account is selected as primary, the First Name and Last Names boxes are hidden, the Contact box is shown, all the other elements are not available for editing.
Element	Description
First Name	The name of the primary contact associated with the vendor. The box is displayed on the form if there are no contacts associated with the vendor.
Last Name	The name of the primary contact associated with the vendor. The box is displayed on the form if there are no contacts associated with the vendor.
Name	The full name of the primary contact associated with the vendor. The box is displayed on the form if a vendor has one or more contacts associated with it.
Job Title	The job title of the primary contact associated with the vendor.
Email	The email address of the primary contact associated with the vendor.
Type and Phone Number	The type and the phone number for the primary contact associated with the vendor; you select the type (which is filled in by default) and then enter the phone number. You select one of the following options as the type of the phone number: Business 1, Business 2, Business 3, Cell, Assistant 1, Fax, Home, or Home Fax. There are two elements to enter phone number types and phone numbers for the primary contact associated with the vendor.

Table 10. TPAR SettingsThis section relates to the Taxable payments annual report (TPAR). Australian businesses in the building and construction industries that make payments to contractors for building and construction services are required to report these payments to the Australian Tax Office (ATO) on the Taxable payments annual report.
Element	Description
Track for TPAR	A check box that indicates (if selected) that payments will be tracked for the Taxable annual payments report (TPAR) for this supplier.
ABN	The Australian Business Number that should be used for this supplier when filing the TPAR. The ABN entered here will be used for TPAR reporting only.
TPAR Location	This is an optional field that lets you specify a location to use for TPAR reporting, to determine address, contact and banking details for the supplier. You can use this if you've set up a specific location with an ATO-registered address details for TPAR.

Table 11. Contact Personal Data Privacy Section
Element	Description
Consented to the Processing of Personal Data	A check box that indicates (if selected) that the primary contact (person) has given consent to the processing of the individual’s personal data. The check box is cleared by default. The check box is displayed on the form if the GDPR Compliance Tools feature is enabled on the Enable/Disable Features form.
Date of Consent	The date when the individual gave consent to personal data processing. This box is empty by default if the Consented to the Processing of Personal Data check box is cleared. If a user selects this check box, the system inserts the current business date in the box. The box is displayed on the form if the GDPR Compliance Tools feature is enabled on the Enable/Disable Features form.
Consent Expires	The date when the individual's consent expires. If this box is empty, the system considers the individual's consent to be perpetual. The box is displayed on the form if the GDPR Compliance Tools feature is enabled on the Enable/Disable Features form.

Table 12. Vendor Properties Section The elements of this section cover special vendor properties, such as whether the vendor is a landed cost vendor, a tax agency, a labor union, and a 1099 vendor.
Element	Description
Landed Cost Vendor	A check box that indicates (if selected) that the vendor is a landed cost vendor, which is a vendor—such as a freight company or a customs duties office—that provides the services associated with a landed cost.
Vendor Is Tax Agency	A check box that indicates (if selected) that this vendor is a tax agency. The settings for a tax agency are configured on the Tax Agency tab, which appears once the check box is selected. For details, see Tax Agency.
1099 Vendor	A check box that indicates (if selected) that this vendor is subject to 1099 tax reporting. This check box is available only if the 1099 Reporting feature is enabled on the Enable/Disable Features form.
T5018 Vendor	A check box that indicates (if selected) that the vendor is subject to T5018 reporting. This check box appears on the form if the Canadian Localization feature is enabled on the Enable/Disable Features form.
T5018 Box	The type of the subcontractor, which can be one of the following: Corporation Partnership Individual This box appears on the form if the Canadian Localization feature is enabled on the Enable/Disable Features form and is available if the T5018 Vendor check box is selected.
SIN	The social insurance number of the vendor if the vendor is an individual. This box appears on the form if the Canadian Localization feature is enabled on the Enable/Disable Features form. This box is available for editing only if the T5018 Vendor check box is selected and T5018 Box is set to Individual.
Tax Registration ID	The partner account number of the vendor if the vendor is a corporation or partnership. This box appears on the form if the Canadian Localization feature is enabled on the Enable/Disable Features form. This box is available for editing only if the T5018 Vendor check box is selected and the T5018 Box box contains Corporation or Partnership.
1099 Box	The 1099 box on the 1099-MISC or 1099-NEC form associated by default with this 1099 vendor. If you create an AP bill or quick check for this vendor, this value is inserted for document lines in the 1099 Box column on the Bills and Adjustments or Cash Purchases form. You can override the default value. This box appears on the form if the 1099 Reporting feature is enabled on the Enable/Disable Features form and is available if the 1099 Vendor check box is selected.
Foreign Entity	A check box that indicates (if selected) that this vendor is a foreign entity in terms of 1099 tax reporting. This check box appears on the form if the 1099 Reporting feature is enabled on the Enable/Disable Features form and is available if the 1099 Vendor check box is selected.
FATCA	A check box that indicates (if selected) that this vendor is subject to FATCA reporting. This check box appears on the form if the 1099 Reporting feature is enabled on the Enable/Disable Features form and is available if the 1099 Vendor check box is selected.
Staff Member in Service Management	A check box that indicates (if selected) that the vendor is enabled as a staff member, and can be assigned to service orders and appointments to perform services. You select this check box for vendors that are consultants who deliver services to your customers on behalf of your organization. This check box appears only if the Service Management feature is enabled on the Enable/Disable Features form.

Table 13. Project Defaults Section
Element	Description
Cost Code	The default cost code of the vendor. This box appears only if the Cost Code feature is enabled on the Enable/Disable Features form.
Inventory ID	The default inventory ID of the vendor.

Financial Tab

Table 14. Financial Settings Section This section contains finance-related settings and the retainage settings of the vendor.
Element	Description
Terms	The type of credit terms used in operations with the vendor. Terms can be created and viewed on the Credit Terms (CS206500) form.
Restrict Visibility To	The company, branch, or company group associated with the vendor. This vendor record can be accessed only by users assigned to the role specified for a branch, a branch of the associated company, or a branch of a company included in the company group on the Branches (CS102000) or the Companies (CS101500) form respectively. This vendor can be selected in documents originating from this branch, the branches of this company, or the branches of companies in the company group. If you change the vendor class of an existing vendor in the Vendor Class box in the Summary area, the system displays a dialog box asking you to confirm this change. If the change is confirmed, the system inserts the Restrict Visibility To value specified for that vendor class. This box appears on the form only when the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form. If the Multiple Base Currencies feature is enabled on the Enable/Disable Features form, the setting in this box is required for a regular vendor and optional for a vendor that has been extended from a branch. If the vendor is not associated with any entity (that is, company, branch, or company group), the vendor is visible and can be used by any company in the tenant. You can select an entity in this box if for the vendor there are no transactions whose base currency is different from the base currency of the selected entity.
Currency ID	The currency (by its ID) that is used in operations with the vendor.
Curr. Rate Type	The currency rate type used for the vendor.
Enable Currency Override	A check box that indicates (if selected) that currency overriding is allowed for individual documents.
Enable Rate Override	A check box that indicates (if selected) that the rate type may be overridden for individual documents.

Table 15. Retainage Settings Section
In this section, you can specify the default settings related to retainage that will be applied to bills of this vendor on the Bills and Adjustments (AP301000) form.

This section is available only if the *Retainage Support* feature is enabled on the Enable/Disable Features form.
Element	Description
Apply Retainage	A check box that indicates (if selected) that by default, bills with retainage are created for the vendor on the Bills and Adjustments form. (That is, when a bill is created and this vendor is selected, the Apply Retainage check box in the Summary area is selected.)
Retainage Percent	The default percent to be retained in bills for the vendor. When a bill is created and this vendor is selected, the system fills in the Default Retainage Percent box on the Retainage tab of the Bills and Adjustments form with the value specified in this box. This box is available for editing only if the Apply Retainage check box is selected in this section.

Table 16. Lien Waivers Settings Section
In this section, you can specify the default settings related to the generation of lien waivers for this vendor.

This section appears on the form only if the *Construction* feature is enabled on the Enable/Disable Features (CS100000) form, and the Automatically Generate Lien Waivers check box is selected in either or both of the following sections of the Compliance Preferences (CL301000) form: Conditional Lien Waivers or Unconditional Lien Waivers.
Element	Description
Generate Lien Waivers Based on Project Settings	A check box that indicates (if selected) that the system generates conditional or unconditional lien waivers for the vendor based on the settings defined in the project that is specified in AP documents of this vendor. If the check box is cleared, the system does not generate lien waivers for the vendor automatically.

Payment Tab

This tab provides the default information to be used for creating payments to the vendor. If the vendor has more than one location, this information is that specified for the default location. Any changes to the tab update the appropriate settings of the default location.

Table 17. Remit-To Address Section
Element	Description
Override	A check box that indicates (if selected) that the address settings on the current tab can differ from the address settings of the vendor. If the check box is cleared, the address settings on the current tab and on the General tab are synchronized (the address settings are inherited from the General tab).
View on Map	A button you click to open the map specified on the Site Preferences (SM200505) form and provided by the Google Maps or Bing Maps web map service to view this address on a map, which is opened in a new tab. This button is displayed on the form if the Address Lookup Integration feature is disabled on the Enable/Disable Features (CS100000) form.
Address Lookup	A button you click to open the Address Lookup dialog box. For the description of the dialog box, see Address Lookup Dialog Box. This button is displayed on the form if the Address Lookup Integration feature is enabled on the Enable/Disable Features (CS100000) form and if the integration with web map services has been set up, as described in Integration with Web Map Services.
Address Line 1	The first line of the remittance address.
Address Line 2	The second line of the remittance address.
City	The remittance address' city.
State	The state or province of the remittance address.
Postal Code	The location's postal code. If an input mask has been set, provide a valid postal code that matches the input mask.
Country	The remittance address' country.
Validated	A check box that indicates (if selected) that the remittance address has been validated with a third-party specialized software or service.

Table 18. Remit-To Info Section
Element	Description
Override	A check box that indicates (if selected) that the contact settings on the current tab can differ from the contact settings of the vendor. If the check box is cleared, the contact settings on the current tab and on the General tab are synchronized (the settings are inherited from the General tab)
Account Name	The legal business name of the vendor to appear on the documents.
Attention	The attention line as it is used in your company's business letters, which is used to direct the letter to the proper person if the letter is not addressed to any specific person. The box may contain something like Purchase Orders Department or To whom it may concern.
Type and Phone Number	The type and the phone number for remittance contact person; you select the type (which is filled in by default) and then enter the phone number. You select one of the following options as the type of the phone number: Business 1, Business 2, Business 3, Cell, Assistant 1, Fax, Home, or Home Fax. There are three elements to enter phone number types and phone numbers for remittance contact person.
Email	The remittance contact person's email address.
Web	The remittance contact person's website address (if any).

Table 19. Default Payment Settings Section
Element	Description
Payment Method	The default payment method to be used for the vendor. The payment methods available for selection are those associated with the cash account and marked for use in accounts payable. The Payment Instructions table (with user-defined columns) appears below if these details were specified for the payment method. You must select a payment method.
Cash Account	The cash account to be used for operations with the vendor. You must select a cash account.
Payment By	The way the system calculates the date when this vendor should be paid. You can select one of the following options: Due Day: Select this option to pay a vendor bill so that a payment can reach the vendor before the bill due date. The payment's pay date is defined as the difference between the document due date and the number of days specified in the Payment Lead Time box. Discount Day: Select this option to pay a vendor bill so that a payment can reach the vendor when a cash discount is still available. The payment's pay date is defined as the difference between the document discount date and the number of days specified in the Payment Lead Time box.
Payment Lead Time (Days)	The number of days required for the payment to be delivered to the vendor's location. The specified number is used in the calculation of the Pay Date of AP documents on the Bills and Adjustments (AP301000) form.
Pay-to Vendor	The vendor that the system specifies by default in documents (such as bills or debit adjustments) to be paid for goods or services supplied by the vendor currently selected in the Vendor box of the Summary area. Note: A vendor cannot be selected as the pay-to vendor if any of the following check boxes is selected on the General Info tab of the current form: Vendor is Tax Agency, Vendor is Labor Union, and 1099 Vendor. The default pay-to vendor can be overridden directly in a document. Note: This box is not available for a vendor that is specified as a pay-to vendor for any vendor account. This box is available only if the Vendor Relations feature is enabled on the Enable/Disable Features (CS100000) form. The list of vendors available for selection may be limited based on the role or roles assigned to the user account to which you are signed in if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form. In this case, the Restrict Visibility To box appears on the Financial tab of the Vendors (AP303000) form. With the feature enabled, a vendor is available for selection if one of the following is true: The Restrict Visibility To box is empty for the vendor—that is, the vendor’s visibility is not restricted. A branch, company, or a company group is specified in the Restrict Visibility To box for the vendor, and your user account has the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of the Branches (CS102000) form for the selected branch, or the Company Details tab of the Companies (CS101500) form for the selected company or a company within the company group.
Pay Separately	A check box that indicates (if selected) that each vendor document should be paid by a separate payment. If this check box is not selected, documents for this vendor may be paid jointly.
Pay by Line	A check box that indicates (if selected) that by default, payments can be applied to individual lines of accounts payable documents for which the vendor is selected. That is, if the vendor is selected on the Bills and Adjustments form for a particular document, the Pay by Line check box is selected by default. When the Payment Application by Line feature is enabled on the Enable/Disable Features form, this check box is cleared by default for existing vendors, although you can override this setting for any of these vendors. Vendors created after the feature has been enabled inherit the default state of this check box from the vendor class assigned to them.
Prepayment Percent	The prepayment percent that may be used when a prepayment request is created for a purchase order for this vendor. This percentage, if used, is applied to the lines of a prepayment request created from a purchase order. The default value in this box is 100; if this value is used, it means that the full amount of the related purchase order line is specified in each prepayment request line. If a user creates a prepayment request for a purchase order of this vendor on the Bills and Adjustments form, on the Details tab, this percent may be inserted as the default Prepayment Percent in the line with this item, unless a prepayment percent has been specified for the purchase order or for the items selected in the lines. For more information, see Prepayments for Purchase Orders: Calculation of the Prepayment Amount.

The Payment Instructions table provides the instruction details for the payment method used by the vendor, if these details have been configured on the Payment Methods (CA204000) form.

If a payment method based on the U.S. ACH plug-in is selected in the Payment Method box on this tab, the settings for the U. S. ACH plug-in are displayed. For a description of these settings, see Settings of the U.S. ACH Plug-In.

Purchase Settings Tab

This tab provides the default information required for the processing of purchases, such as the shipping terms, the FOB point, the expense account (to record shipping expenses), and the address and contact information. If the vendor has more than one location, this information is the same as that specified for the default location, and changes on this tab update the appropriate settings of the default location.

Table 20. Ship-From Address Section
Element	Description
Override	A check box that indicates (if selected) that the settings of the shipping address on the current tab can differ from the address settings of the vendor. If the check box is cleared, the address settings on the current tab and on the General tab are synchronized (the address settings are inherited from the General tab).
View on Map	A button you click to open the map specified on the Site Preferences (SM200505) form and provided by the Google Maps or Bing Maps web map service to view this address on a map, which is opened in a new tab. This button is displayed on the form if the Address Lookup Integration feature is disabled on the Enable/Disable Features (CS100000) form.
Address Lookup	A button you click to open the Address Lookup dialog box. For the description of the dialog box, see Address Lookup Dialog Box. This button is displayed on the form if the Address Lookup Integration feature is enabled on the Enable/Disable Features (CS100000) form and if the integration with web map services has been set up, as described in Integration with Web Map Services.
Address Line 1	The first line of the shipper's address.
Address Line 2	The second line of the shipper's address.
City	The vendor's city.
State	The state or province of the shipper's address.
Postal Code	The location's postal code. If an input mask is set for the country postal codes, provide a valid code that matches the input mask.
Country	The vendor's country (by ID).
Validated	A check box that indicates (if selected) that the shipper's address has been validated with a third-party specialized software or service. This check box appears only if the Address Validation Integration feature is enabled on the Enable/Disable Features form.

Table 21. Ship-From Info Section
Element	Description
Override	A check box that indicates (if selected) that the contact settings on the current tab can differ from the contact settings of the vendor. If the check box is cleared, the contact settings on the current tab and on the General tab are synchronized (the settings are inherited from the General tab)
Account Name	The business name of the vendor's shipping location, if it's different from the customer name.
Attention	The attention line as it is used in your company's business letters, which would be used to direct the letter to the proper person if the letter is not addressed to any specific person. The attention line may contain something like Purchase Orders Department or To whom it may concern.
Type and Phone Number	The type and the phone number for the vendor's shipping address; you select the type (which is filled in by default) and then enter the phone number. You select one of the following options as the type of the phone number: Business 1, Business 2, Business 3, Cell, Assistant 1, Fax, Home, or Home Fax. There are three elements to enter phone number types and phone numbers for the vendor's shipping address.
Email	The vendor’s email address to be used in case of delivery problems.
Web	The vendor's website address (if any).

Table 22. Other Settings Section
Element	Description
Default Branch	The branch of your company that receives goods from this vendor. Note: For a branch of a company with the Without Branches type, when you click the Edit button, the system will open the company on the Companies (CS101500) form if the Multibranch Support feature is disabled on the Enable/Disable Features (CS100000) form. The system will instead open the branch on the Branches (CS102000) form if the Multibranch Support feature is enabled.
Print Order	A check box that indicates (if selected) that an order from the vendor should be printed once the Hold check box has been cleared (if no approval is required) or once the order has been approved.
Email Order	A check box that, if selected, indicates that an order from the vendor should be emailed once the Hold check box has been cleared (if no approval is required) or once the order has been approved. Emailing the order can be required along with printing it; in this case, printing is performed first.

Table 23. Tax Settings Section
Element	Description
Tax Registration ID	The vendor's tax registration ID associated with the location. An input mask can be set for this ID on the Tax Zones (TX206000) form.
Type of TIN	The type of the vendor’s Tax Identification Number (TIN), which is specified for payees in the B record of the electronic 1099 form. The following options are available: EIN (default): The Employer Identification Number, which is used if the vendor is a business entity. This value is represented by the 1 code in the electronic 1099 form. SSN: The Social Security Number, which is used if the vendor is a person. This value is represented by the 2 code in the electronic 1099 form. ITIN: The Individual Taxpayer Identification Number, which is used if the vendor is a particular nonresident or resident alien, spouse, or dependent who cannot get a Social Security Number (SSN). This value is represented by the 2 code in the electronic 1099 form. ATIN: The Adoption Taxpayer Identification Number, which is used if the vendor is a person who is in the process of getting a Social Security Number, but it has not yet been obtained. This value is represented by the 2 code in the electronic 1099 form. Note: If the Tax Registration ID box has a value specified, the current box cannot be empty. This box appears on the form if the 1099 Reporting feature has been enabled on the Enable/Disable Features (CS100000) form and the 1099 Vendor check box has been selected for the vendor on the General tab of the current form.
Tax Zone	The tax zone of the vendor's default location. If the vendor has been converted from a prospect account or extended from a customer account, the vendor's tax zone is by default set to the tax zone (if any) of the original account. You can override the default value. If you change the tax zone for the vendor, the tax zone of the corresponding business account with the Vendor type is automatically set to the tax zone of the vendor.
Tax Calculation Mode	The tax calculation mode, which defines which amounts (tax-inclusive or tax-exclusive) should be entered in the detail lines of a document for the selected vendor on the Bills and Adjustments (AP301000), Cash Purchases (AP304000), and Purchase Orders (PO301000) forms: Select one of the following options: Tax Settings: The tax amounts for the document are calculated based on the Calculation Rule specified for each applicable tax on the Taxes (TX205000) form. Gross: The amount in the document detail line includes a tax or multiple taxes. Net: The amount in the document detail line does not include taxes. Note: This mode can be overridden at the vendor location or document level. This box appears on the form if the Net/Gross Entry Mode feature has been enabled on the Enable/Disable Features (CS100000) form.

Table 24. Shipping Instructions Section
Element	Description
Warehouse	The warehouse to store the goods from the vendor. This box appears only if the Warehouses feature is enabled on the Enable/Disable Features (CS100000) form.
Ship Via	The carrier used by the vendor.
Shipping Terms	The shipping terms used by the vendor. The value of this box is copied to the Shipping Terms column of the Bidding Vendors table when a line with a vendor is added to this table on the Bidding tab of the Requisitions (RQ302000) form. Also, this value is copied to Shipping Terms box on the Shipping tab (Shipping Information section) of the Vendor Shipments (AM310000) form when a vendor is specified in the Vendor box in the Summary area of this form.
FOB Point	The location where title for the shipment passes from the vendor to your company.
Lead Time (Days)	The number of days needed for the shipment to reach the specified receiving branch when sent from the vendor.

Table 25. Receipt Actions Section
Element	Description
Allow AP Bill Before Receipt	A check box that indicates (if selected) that for purchase orders to this vendor, you can prepare and process AP bills before processing purchase receipts.
Min. Receipt (%)	The minimum quantity of the items, expressed as a percentage of the ordered quantity, that is required for the items to be accepted at the warehouse. If a smaller quantity arrives, the items will not be accepted. Larger quantities are accepted as long as their percentage of the ordered quantity is less than the percentage specified as the Max. Receipt (%).
Max. Receipt (%)	The maximum quantity of the items, expressed as a percentage of the ordered quantity, that is required for the items to be accepted at the warehouse. If a larger quantity arrives, the items will not be accepted. Smaller quantities are accepted as long as their percentage (of the ordered quantity) is greater than the percentage specified as the Min. Receipt (%).
Threshold Receipt (%)	The minimum percentage of the total purchased items that should be received to complete the purchase order. This setting is used if maximum or minimum percentages are not specified.
Receipt Action	The action to be performed on receipt of the purchased goods if the minimum, maximum, or threshold receipt conditions are not satisfied. Select one of the following options: Reject: Receipt of the applicable items will be rejected. Accept but Warn: Receipt of the applicable items will be accepted, but the system will generate a warning for the line. Accept: Receipt of the applicable items will be accepted.

Balances Tab

This tab appears on the form if the Multiple Base Currencies feature has been enabled on the Enable/Disable Features (CS100000) form, the selected vendor has been extended from a branch, and the current user is assigned to a role that gives users the ability to access companies with different base currencies.

This tab displays the balances of the vendor grouped by base currency.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.


Column	Description
Currency	The currency ID of the base currency.
Balance	The total balance of all open documents of the vendor excluding the total balance of prepayments, expressed in the specified currency.
Prepayment Balance	The balance of the vendor's prepayments, which is posted in the specified base currency.
Retained Balance	The total of unreleased retained amounts withheld from the vendor's bills, expressed in the specified currency. This box appears on the form if the Retainage Support feature is enabled on the Enable/Disable Features form.

Attributes Tab

This tab contains the list of vendor attributes defined in the associated vendor class. You specify the value of the attributes from the list, if required.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.


Column	Description
Attribute	The description of the attribute.
Required	A check box that indicates (if selected) that specifying the attribute value is required.
Value	The value of the attribute.

Locations Tab

This tab is available only if the Business Account Locations feature is enabled on the Enable/Disable Features (CS100000) form. The MAIN location is always automatically created for the vendor when you enter the vendor's main address.

The tab lists the vendor locations in a tabular format. You can set a location as inactive or add a new location. Also, you can set a particular location as the vendor's default location.

If you create a new vendor location, the system copies the following settings of the default location to the settings on the new location: Expense Account, Expense Sub., Discount Account, and Discount Sub. (Subaccounts are copied if the Subaccounts feature is enabled on the Enable/Disable Features form and subaccounts are used in the system.)

Table 26. Table ToolbarThe table toolbar includes standard buttons and buttons specific to this table. For the list of standard buttons, see Table Toolbar. The table-specific buttons are listed below.
Button	Description
Set as Default	Sets the selected location as the vendor's default location. Only one location can be selected as the default one.

Table 27. Table Columns
Column	Description
Active	A check box that indicates (if selected) that the location is active. If the check box is cleared, the location will not be available for selection when users create vendor documents.
Location ID	The identifier of the location.
Location Name	A detailed description of the location.
Default	A check box that indicates (if selected) that this has been set as the vendor's default location. You cannot directly select or clear this check box; when you change the default by selecting a location and using the Set as Default action, the appropriate locations' check boxes are selected or cleared.
City	The city of the vendor location.
State	The state or province of the vendor location.
Country	The country of the vendor location. If you change the vendor class of an existing vendor, the country of the vendor location specified in this box will not be overridden with the value from the new vendor class.
Expense Account	The expense account to be used to record expenses incurred by the vendor.
Expense Sub.	The corresponding subaccount to be used to record expenses incurred by the vendor.
Tax Zone	The tax zone associated with the shipping location. If you change the vendor class of an existing vendor, the tax zone of the vendor's shipping location specified in this box will not be overridden with the value from the new vendor class.

Contacts Tab

This tab displays a table showing the vendor's contact persons and their information. To add a new contact, click Add Contact. To change any of the details of a particular contact, double-click in its row, which opens the Contacts (CR302000) form.

Table 28. Table ToolbarThe table toolbar includes standard buttons and buttons specific to this table. For the list of standard buttons, see Table Toolbar. The table-specific buttons are listed below.
Button	Description
Set as Primary	Makes the selected contact a primary contact for the vendor. The settings of the primary contact are displayed on the General tab of the current form (Primary Contact and Contact's Personal Data Privacy sections). This button is available if you have selected in the table a contact that is not primary.

Table 29. Table Columns
Column	Description
Active	A check box that indicates (if selected) that this person is an active business contact.
Contact	A link that displays the contact's name. You can click the link in this column to open the Contacts form in a pop-up window.
Job Title	The person's job title or position.
Primary	The check box that indicates (if selected) that the person is the primary contact for the vendor. The settings of the primary contact are displayed on the General tab of the current form (Primary Contact and Contact's Personal Data Privacy sections).
Email	The contact person's email address.
Phone 1	The contact person's phone number.

Activities Tab

This tab has a table with the list of activities associated with the vendor. You use this tab to associate particular tasks, events, and other activities with the vendor.

Table 30. Table Toolbar
The table toolbar includes standard buttons and buttons that are specific to this table. For the list of standard buttons, see Table Toolbar. The table-specific buttons are listed below.
Button	Description
Create Task	Opens the Task (CR306020) form in a pop-up window, which you can use to create a new task.
Create Event	Opens the Event (CR306030) form in a pop-up window, which you can use to create a new event.
Create Email	Opens the Email Activity (CR306015) form in a pop-up window, on which you can create a new email.
Create Activity	Contains a menu with commands that correspond to the list of activity types configured on the Activity Types (CR102000) form. By clicking a menu command, you open the Activity (CR306010) form in a pop-up window, which you use to create an activity of the corresponding type. The following commands are available by default: Create Note, Create Chat, Create Escalation, Create Message, Create Phone Call, and Create Work Item. To change the list of menu commands, you can add or remove activity types by using the Activity Types form.

Table 31. Table Columns
The table includes, in addition to the columns described below, columns labeled with icons, which you can use to attach notes and files to an activity, see if an activity is completed, check the priority level, and note whether any reminder exists for an activity; for the descriptions of these columns, see Emails and Activities: General Information.
Column	Description
Type	The type of the activity.
Summary	The description provided for the activity.
Status	The status of the activity.
Start Date	The start date and time of the activity.
Created At	The date and time when the activity was created.
Time Spent	The total time spent on the activity.
Workgroup	The workgroup the activity is assigned to (if any).
Owner	The user name of the employee to whom the activity is assigned.
Related Entity	The entity that this activity is associated with.

The tab also has the Activity Description area below the table. The area displays the full description provided for the activity selected in the table. To edit the description, click the link in the Summary column of the activity. This opens the Activity (CR306010) form in a pop-up window; on this form, you can add a description and edit other settings corresponding to the activity.

GL Accounts Tab

This tab shows the default GL accounts for this vendor. For a new vendor, the accounts and subaccounts displayed on this tab are, by default, those specified for the vendor class that you have selected on the General Info tab; however, you can select other accounts and subaccounts.

If the vendor has more than one location, some of these accounts are associated with the default location, and changes on this tab update the appropriate settings of the default location.


Column	Description
AP Account	The liability account used to record the balance of AP transactions related to the vendor. The account selected in this box should be configured as a control account for the accounts payable subledger. That is, for this account, AP should be selected in the Control Account Module column on the Chart of Accounts (GL202500) form. For more information on control accounts, see Control Accounts: General Information.
AP Sub.	The corresponding subaccount used with the account to record the balance of AP transactions related to the vendor.
Expense Account	The expense account used to record expenses incurred for the vendor.
Expense Sub.	The corresponding subaccount used to record expenses incurred for the vendor.
Discount Account	The account used to record the discount amounts for discounts received from the vendor.
Discount Sub.	The corresponding subaccount used to record the discount amounts for discounts received from the vendor.
Cash Discount Account	Required. The account used to record the cash discount amounts received from the vendor because of credit terms.
Cash Discount Sub.	Required. The corresponding subaccount used to record the cash discount amounts received from the vendor because of credit terms.
Prepayment Account	The account used to record the prepayments paid to the vendor. The account selected in this box should be configured as a control account for the accounts payable subledger. That is, for this account, AP should be selected in the Control Account Module column on the Chart of Accounts (GL202500) form. For more information on control accounts, see Control Accounts: General Information.
Prepayment Sub.	The corresponding subaccount used to record the prepayments paid to the vendor.
PO Accrual Account	The liability account to record transactions that are result of receipts billing. The account selected in this box should be configured as a control account for the purchase orders subledger. That is, for this account, PO should be selected in the Control Account Module column on the Chart of Accounts (GL202500) form. For more information on control accounts, see Control Accounts: General Information.
PO Accrual Subaccount	The corresponding subaccount to record transactions that are result of receipts billing.
Reclassification Account	The account to temporarily record expenses that require reclassification.
Reclassification Subaccount	The corresponding subaccount to temporarily record expenses that require reclassification.
Retainage Payable Account	The account used to record the retained amounts on bills for the vendor. The account selected in this box should be configured as a control account for the accounts payable subledger. That is, for this account, AP should be selected in the Control Account Module column on the Chart of Accounts (GL202500) form. For more information on control accounts, see Control Accounts: General Information. By default, the system inserts into this box the account (if any) specified for the vendor class of this vendor in the Retainage Payable Account box on the GL Accounts tab of the Vendor Classes (AP201000) form. You can override this value, if necessary. When you create a bill for this vendor, this account is inserted by default into the Retainage Payable Account box on the Financial Details tab of the Bills and Adjustments (AP301000) form. This box appears on the form only if the Retainage Support feature is enabled on the Enable/Disable Features form.
Retainage Payable Sub.	The subaccount used to record the retained amounts on bills for the vendor. By default, the system inserts into this box the subaccount (if any) specified for the vendor class of this vendor in the Retainage Payable Sub. box on the GL Accounts tab of the Vendor Classes (AP201000) form. You can override this value, if necessary. When you create a bill for this vendor, this subaccount is inserted by default into the Retainage Payable Sub. box on the Financial Details tab of the Bills and Adjustments form. This box appears on the form only if the Subaccounts and Retainage Support features are enabled on the Enable/Disable Features form.

Tax Agency Tab

You use this tab, which appears only if the vendor is specified as a tax agency (the Vendor is Tax Agency check box is selected on the General tab of the current form), to provide tax agency settings. For details on the configuration of a tax agency, see Tax Agency.

Table 32. Default Tax Accounts
Element	Description
Tax Payable Account	The account to be used as the default tax payable account for a new tax created for the selected tax agency on the Taxes (TX205000) form. You can override this account on the GL Accounts tab of the Taxes form, if needed. The account selected in this box should be configured as a control account for the taxes subledger. That is, for this account, TX should be selected in the Control Account Module column on the Chart of Accounts (GL202500) form. For more information on control accounts, see Control Accounts: General Information.
Tax Payable Sub.	The subaccount to be used as the default tax payable subaccount when a new tax is created for the selected tax agency on the Taxes form.
Tax Claimable Account	The account to be used as the default tax claimable account for a new tax created for the selected tax agency on the Taxes form. You can override this account on the GL Accounts tab of the Taxes form, if needed. The account selected in this box should be configured as a control account for the taxes subledger. That is, for this account, TX should be selected in the Control Account Module column on the Chart of Accounts (GL202500) form. For more information on control accounts, see Control Accounts: General Information.
Tax Claimable Sub.	The subaccount to be used as the default tax claimable subaccount when a new tax is created for the selected tax agency on the Taxes form.
Tax Expense Account	The account to be used as the default tax expense account for a new tax created for the selected tax agency on the Taxes form. You can override this account on the GL Accounts tab of the Taxes form, if needed.
Tax Expense Sub.	The subaccount to be used as the default tax expense subaccount when you create a tax for the selected tax agency on the Taxes form.

Table 33. Pending VAT SettingsThis section is available only if the *VAT Reporting* feature is enabled on the Enable/Disable Features (CS100000) form.
Element	Description
VAT Recognition Method	The method that determines the way the pending taxes associated with the agency are recognized. The following options are available: On Payments: Taxes are recognized based on payments applied to documents. On Documents (default): Taxes are recognized based on taxable documents. Payments are not considered in this case.
Input Tax Entry Ref. Nbr.	An option that determines how the system assigns reference numbers to pending VAT entries generated by the VAT recognition process on the Recognize Input VAT (TX503500) form. The following options are available: Document Ref. Nbr.: The system uses the reference number of the original document as the reference number of the tax entry. Payment Ref. Nbr.: The system uses the reference number of the payment as the reference number of the tax entry. Manually Entered (default): The user enters a number manually. The reference number assigned by the VAT recognition process can later be viewed on the Application History tab of the Checks and Payments (AP302000) form.
Output Tax Entry Ref. Nbr.	An option that determines how the system assigns reference numbers to pending VAT entries generated by the VAT recognition process on the Recognize Output VAT (TX503000) form. The following options are available: Document Ref. Nbr.: The system uses the reference number of the original document as the reference number of the tax entry. Payment Ref. Nbr.: The system uses the reference number of the payment as the reference number of the tax entry. Tax Invoice Nbr.: The system generates a new number for an entry once the VAT recognition process has completed. The system uses the numbering sequence specified in the Tax Invoice Numbering box on this form. Manually Entered (default): The user enters a number manually. The reference number assigned by the VAT recognition process can later be viewed on the Application History tab of the Payments and Applications form.
Tax Invoice Numbering	The numbering sequence that the system uses for reference numbers of the VAT recognition entries. These numbers are shown in the Tax Doc. Nbr. column on the Recognize Output VAT form. This box is available only if the Tax Invoice Nbr. option is selected in the Output Tax Entry Ref. Nbr. box.

Table 34. Tax Report Settings
Element	Description
Default Tax Period Type	The tax period type, which defines its duration. The following options are available: Half a Month: A tax report is filed twice a month—on the 15th calendar day and on the last day of a month (regardless of the number of days in a month). Month (default): A tax report is filed on the last day of a month. Two Months: A tax report is filed once every two months. Quarter: A tax report is filed once a quarter (that is, every three calendar months). Half a Year: A tax report is filed twice a year (that is, every six calendar months). Year: A tax report is filed once per calendar year. Financial Period: A tax report is filed once a financial period.
Define Tax Period by End Date of Financial Period	A check box that indicates (if selected) that the taxes calculated for a taxable document are reported to the tax period to which the end date of the document’s financial period belongs. If this check box is cleared, the taxes calculated for a taxable document are reported to the tax period to which the date of a document belongs. (Note that the tax periods and the financial periods configured in the system can differ.)
Update Closed Tax Periods	A check box that allows (if selected) the updating of closed tax periods with data from new documents associated with the tax period.
Automatically Generate Tax Bill	A check box that indicates (if selected) that the process of releasing a tax report (for details, see Releasing a Sales Tax Report) should generate a tax bill (or a debit adjustment) for the amount accumulated in the report line for which the Net Tax check box is selected on the Report Lines tab of the Reporting Settings (TX205100) form. By default, the check box is selected.
Tax Report Rounding	The rounding rules to be used to calculate the tax amount on tax reports to this tax agency. You can select one of the following options: Mathematical, Ceiling, or Floor. For details, see Rounding of Document Amounts.
Tax Report Precision	The decimal precision to be used to calculate the amounts on tax reports for this tax agency.
Use Currency Precision	A check box that indicates (if selected) that the decimal precision of the currency selected as this vendor's default currency will be used for reports.

Mailing & Printing Tab

This tab displays the mailings that are set up for the vendor. Mailings are used to set up sending electronic versions of specific documents to vendor contacts and company employees specified as recipients for the vendors. By default, mailings selected for the vendor class are listed, but you can select other mailings from the list of mailings defined on the Purchase Orders Preferences (PO101000) and Accounts Payable Preferences (AP101000) forms.

For details on setting up mailings for vendors, see To Set Up Mailings for Vendors.

The tab includes the Mailings table, which has the list of mailings, and the Recipients table, with the list of recipients.

Table 35. Mailings Table ColumnsThe table toolbar includes standard buttons and buttons specific to this table. For the list of standard buttons, see Table Toolbar. The table-specific buttons are listed below.
Column	Description
Active	A check box that indicates (if selected) that this mailing is active for this vendor.
Overridden	A check box that indicates (if selected) that the settings copied from the vendor class have been overridden for the mailing.
Mailing ID	The identifier of this mailing.
Branch	The branch of the organization on behalf of which the emails will be sent for this mailing.
Email Account	The system email account to be used by default for sending this mailing's emails to the vendor. If no account is specified, the system account specified for the vendor class will be used.
Report	The report related to accounts payable or purchase orders to be used as the email's body for this mailing, if the mailing uses a report rather than an email template (notification template).
Notification Template	The notification template to be used to generate personalized emails for the mailing. For each mailing, either a report or a template can be specified.
Format	The format in which the document based on the report (if applicable) will be sent by default if no other preferences have been specified for recipients. Select one of the following options: Text, HTML, Excel, or PDF.
Recipients	The way the system specifies recipients in the generated email. The following options are available: Add Recipients: On the generation of an email to which these settings apply, the system will copy the recipients specified for the selected notification template, if one has been specified for the mailing, and from the Recipients table on this tab. The Recipients table is populated with the values specified for the vendor class on the Mailing & Printing tab of the Vendor Classes (AP201000) form, and you can add any number of extra recipients to the table. Override Recipients: On the generation of an email to which these settings apply, the recipients will be copied only from the Recipients table on this tab. With this option selected, you can modify the list of recipients in the Recipients table as needed. The recipients specified in the notification template or report associated with the mailing will not be included in the generated email.

Table 36. Recipients Table ColumnsThe table toolbar includes standard buttons and buttons specific to this table. For the list of standard buttons, see Table Toolbar. The table-specific buttons are listed below.
Column	Description
Active	A check box that indicates (if selected) that this contact is active. Only active recipients receive the emails.
Contact Type	The type of contact to receive emails for the selected mailing. Specify one of the following options: Account Email: An email address specified in the Account Email box on the General tab of the form Remittance: A remittance contact of the vendor specified on the Payment tab of the form Account Ship-To Email : A shipping contact of the vendor specified on the Purchase Settings tab of the form Employee: An employee of your company who handles documents of specific vendor classes or specific vendors, or is otherwise associated with either of them
Contact ID	The recipient of the selected type.
Email	The email address of this recipient.
Format	The format in which the document (if applicable) will be sent to this recipient. Select one of the following options: Text, HTML, Excel, or PDF.
Add To	The To, CC, and BCC options, which are available in this column, determine the element in which the recipient will be included in the generated email.

Supplied-by Vendors Tab

You use this tab, which appears only if the Vendor Relations feature is enabled on the Enable/Disable Features (CS100000) form, to view the list of vendors for which the currently selected vendor is specified as a pay-to vendor (that is, selected in the Pay-to Vendor box on the Payment tab of this form).

For details, see Managing Vendor Relations.

Table 37. Table Columns
Element	Description
Vendor	The identifier of the vendor who is involved in vendor relations with the current vendor as a vendor who supplies goods or services. This is a vendor for which the current vendor is specified in the Pay-to Vendor box on the Payment tab of the current form.
Vendor Name	The vendor name.

Compliance Tab

On this tab, you can add, update, and review compliance documents related to the vendor.

Note: This tab appears on the form only if the Construction feature of the Projects group of features is enabled on the Enable/Disable Features (CS100000) form.

Note: If the Multi-Currency Projects feature is enabled on the Enable/Disable Features form, all the amounts on the tab are displayed in the base currency.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Table 38. Table Columns
Column	Description
Expiration Date	The date when the compliance document will expire. You specify the date when you add the compliance document to the tab.
Document Type	The type of the compliance document. The following document types are available: Certificate Insurance Lien Waiver Notice Other
Creation Date	The date when the compliance document was created. By default, the system inserts the current date at the time of creation. You can change the date manually.
Status	The status of the compliance document. The list of statuses should be specified manually on the Compliance Preferences (CL301000) form.
Required	A check box that indicates (if selected) that the document is mandatory for working with the project and project task specified in this line. This flag is for informational purposes only. It shows that the compliance document is required before some activities are implemented for the project.
Received from Vendor	A check box that indicates (if selected) that the document has been received. By using this check box, you can track when the payment for the document is received, so that the next payment is not delayed.
Received Date (Vendor)	The date that you specify when the compliance document is received.
Processed	A check box that indicates (if selected) that the document has been processed.
Voided	A check box that indicates (if selected) that the document has been voided.
Created Automatically	A check box that indicates (if selected) that the document has been created by the system.
Sent Date	The date that you specify when the compliance document is sent.
Project	The project to which the compliance document relates, which is a link you can click to view this project on the Projects (PM301000) form. If a project is specified, this compliance document is displayed on the Compliance tab of the Projects form for the selected project.
Cost Task	The cost task within the selected project to which the compliance document relates, which is a link you can click to view this task on the Project Tasks (PM302000) form. If a task is specified, this compliance document will be displayed on the Compliance tab of the Project Tasks form for the selected task of the Cost Task type.
Cost Code	The cost code assigned to the compliance document.
Vendor	The identifier of the vendor associated with the compliance document, which is a link you can click to view this record on the current form. If a vendor is specified, the current document will be displayed on the Compliance tab of the current form for the selected vendor. The list of vendors available for selection may be limited based on the role or roles assigned to the user account to which you are signed in if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form. In this case, the Restrict Visibility To box appears on the Financial tab of the Vendors (AP303000) form. With the feature enabled, a vendor is available for selection if one of the following is true: The Restrict Visibility To box is empty for the vendor—that is, the vendor’s visibility is not restricted. A branch or company is specified in the Restrict Visibility To box for the vendor, and your user account is assigned to the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of the Branches (CS102000) form for the branch, or the Company Details tab of the Companies (CS101500) form for the company.
Vendor Name	The name of the vendor associated with the compliance document.
Expired	A check box that indicates (if selected) that the compliance document has expired.
AP Payment	The reference number of the payment that is associated with the compliance document, which is a link you can click to view this document on the Checks and Payments (AP302000) form. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
AP Payment Method	The payment method associated with the vendor. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
AR Invoice	The reference number of the invoice associated with the compliance document, which is a link you can click to view this document on the Invoices and Memos (AR301000) form. If an invoice number is specified, the current compliance document will be displayed on the Compliance tab of the Invoices and Memos form for the selected invoice. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
AR Invoice Amount	The amount of the invoice. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
AR Payment	The reference number of the payment associated with the compliance document, which is a link you can click to view this document on the Payments and Applications (AR302000) form. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
AR Payment Method	The customer’s default payment method. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Account	The account associated with the vendor (Expense account) or customer (Sales account). By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Bill	The reference number of the bill associated with the compliance document, which is a link you can click to view this document on the Bills and Adjustments (AP301000) form. If a bill number is specified, the current compliance document will be displayed on the Compliance tab of the Bills and Adjustments form of the selected bill. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Bill Amount	The bill amount to be paid for the document. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Certificate Number	The number of the certificate. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Customer	The identifier of the customer associated with the compliance document, which is a link you can click to view this record on the Customers (AR303000) form. If a customer is specified, the current document will be displayed on the Compliance tab of the Customers form of the selected customer. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Customer Name	The name of the customer associated with the compliance document. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Date Issued	The date when the document is issued. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Effective Date	The date when the compliance document takes effect. You should specify the date manually while adding the document. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Insurance Company	The name of the insurance company. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Joint Vendor	The identifier of the joint vendor associated with the compliance document, which is a link you can click to view this record on the current form. If a joint vendor is specified, the current document will be displayed on the Compliance tab of the current form for the selected vendor. The list of vendors available for selection may be limited based on the role or roles assigned to the user account to which you are signed in if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form. In this case, the Restrict Visibility To box appears on the Financial tab of the Vendors form. With the feature enabled, a vendor is available for selection if one of the following is true: The Restrict Visibility To box is empty for the vendor—that is, the vendor’s visibility is not restricted. A branch or company is specified in the Restrict Visibility To box for the vendor, and your user account is assigned to the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of the Branches (CS102000) form for the branch, or the Company Details tab of the Companies (CS101500) form for the company. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Joint Amount	The amount to be paid to joint payees according to the joint payment. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Joint Release	A check box that indicates (if selected) that the joint release has been received. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Lien Waiver Amount	The amount covered by the lien waiver. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Limit	The amount of insurance liability specified for the compliance document. You should enter the amount manually while adding the document. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Method Sent	The method used to send the document. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Payment Date	The date when the payment is created. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Project Transaction	The reference number of the project transaction associated with the compliance document, which is a link you can click to view this document on the Project Transactions (PM304000) form. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Purchase Order	The reference number of the purchase order associated with the compliance document, which is a link you can click to view this document on the Purchase Orders (PO301000) form. If a purchase order is specified, this compliance document will be displayed on the Compliance tab of the Purchase Orders form for the selected purchase order. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Purchase Order Line Item	The unique identifier of the item in the purchase order line, which can be specified only if a purchase order has been selected. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Policy	The insurance policy number. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Receipt Date	The date of the inventory receipt. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Receive Date	The date when the goods are received. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Received By	The person responsible for receiving goods. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Requires Joint Check	A check box that indicates (if selected) that a joint payment is required. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Revenue Task	The identifier of the revenue task within the project to which the compliance document relates, which is a link you can click to view this task on the Project Tasks form. If a revenue task is specified, the current compliance document will be displayed on the Compliance tab of the Project Tasks form for the selected task of the Revenue Task type. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Secondary Vendor	The identifier of the secondary vendor associated with the compliance document, which is a link you can click to view this record on the current form. If a vendor is specified, the current document will be displayed on the Compliance tab of the current form for the selected vendor. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Secondary Vendor Name	The name of the secondary vendor associated with the compliance document. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Source	The source of the payment, which is one of the following options: AP Bill PO/Sub Customer Project By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Sponsor Organization	The name of the sponsor organization. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Subcontract	The identifier of the subcontract associated with the compliance document, which is a link you can click to view this document on the Subcontracts (SC301000) form. If a subcontract is specified, the current document will be displayed on the Compliance tab of the Subcontracts form for the selected subcontract. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Subcontract Line Item	The identifier of the item in the subcontract line, which can be specified only if a subcontract has been selected. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Through Date	The date when the goods are shipped. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.