Create CRA E-File

Populates and saves the data for the report. When you click this button, the system shows the total of all the transactions for all the individual subcontractors on the Details tab.

This button is visible on the form if the original report (revision 1) hasn’t been prepared. Once it has been prepared, the button becomes hidden.

Amends the current report revision. You click this button when you’ve added or voided any payment to a particular subcontractor and require an amended report.

This button appears on the form after the original report (revision 1) has been prepared. You can prepare an amendment by clicking this button after you submit the original report to the CRA by selecting the E-File Submitted to CRA check box and saving the changes on the form. Likewise, you’ll be able to prepare an amended report after the previously amended report has been submitted to the CRA.

Runs the T5018 Preview Report (AP607600) for the transmitter, T5018 tax year, and revision that are specified on the current form. In this report, you can review the T5018 data prepared on the current form.

This button appears on the form if T5018 is selected in the Tax Form box.

The button is available only if a specific revision number is selected in the Revision box of the Selection area.

Creates an electronic T5018 or T4A e-file. If a file is created for the first time, when you click this button, the system generates a report with the Original type.

If a file has been already created, when you click this button, the system will create a report with the Amended or Canceled type. Reports of these types will be generated one at a time or both at the same time, depending on the Total Service Amount for vendors after they’ve amended or voided their payments.

If the Total Service Amount has been changed for a particular vendor and the new amount is less than the Threshold Amount, the system will include the vendor in a cancellation report and an amended summary. It only applies to already submitted T5018 e-files. If the new Total Service Amount is greater than the Threshold Amount, the system will include the vendor in an amended report and an amended summary.

The system generates an XML file with information for all vendors displayed on the Details tab. The generated file is attached to the current form, and you can review it by clicking Files on the form title bar.

This button is available only if a specific revision number is selected in the Revision box of the Selection area.

Downloads the generated T4A XML file.

If a T4A report is generated after amendments were made to the T4A vendors payments and the vendor information is included in the T4A Amended and T4A Canceled reports, the system will generate two XML files—one for the T4A Amended report and one for the T4A Canceled report. Both XML files will be downloaded when you click this button.

This button appears on the form if T5018 is selected in the Tax Form box.

Opens the Print/Email T4A Slips (AP507610) form, where you can print the T4A slip.

This button appears on the toolbar if T4A is selected in the Tax Form box and the E-File Submitted to CRA check box is selected for revision 1 of the e-file.

• T5018
• T4A

Required. The company filing the T5018 or T4A report.

This box displays only companies and branches for which Canada is selected in the Localization box on the Companies (CS101500) form. You can select a branch in this box if this branch belongs to a company with the Canada localization and the File Taxes by Branch check box is selected.

Required. The year that will be used in the T5018 or T4A report. For a T4A report, the calendar year is always used.

If the year type selected on the Canadian Tax Reporting tab of the Companies (CS101500) form for the company is Calendar Year, the previous calendar year is specified in this box. If the year type is Fiscal Year, the system inserts the financial year whose end date is closest to the current business date but is earlier than it.

You can select a financial year from the company calendar of the company selected in the Transmitter box.

Required. The revision number of the data prepared on the current form and shown on the Details and Summary tabs. This data will be exported as an XML file if you click Create E-File or displayed on the T5018 Preview Report (AP607600) form if you click View Validation Report.

Every time you save new data, the system creates a new revision. Each new revision contains the data from the previous revision and all new transactions that were added in the system after the previous revision was created.

A check box that indicates (if selected) that the e-file with the T5018 or T4A data of the selected revision has been submitted to the CRA.

The check box is always selected and unavailable for the original report (revision 1) if an amendment (revision 2) has been created for the original report. To clear the check box for the amended report (revision 2), you’ll have to delete the subsequent amended report (revision 3).

The possible options are:

• Original (default): The file will include the original T5018 or T4A slip.
• Amendment: The file will include an amended T5018 or T4A return.

Read-only. The threshold amount of the T5018 or T4A file. The Details tab shows only payment transactions of vendors that are the same as or greater than the entered amount.

The value is copied from the Threshold Amount box on the Canadian Tax Reporting tab of the Accounts Payable Preferences (AP101000) form (from the T5018 Settings or T4A Settings section, depending on the selected tax form).

Once a report is prepared, you won’t be able to override the value in the Threshold Amount box for already prepared reports with the Original, Amended, and Canceled types. The Threshold Amount box on the Accounts Payable Preferences (AP101000) form will still be editable.

Read-only. The start date and end date of the reporting period.

For a T5018 report, when a new year is selected in the Year box, the system populates this box based on the selected year and year type for the company specified as the Transmitter as follows:

• If Calendar Year is selected in the Year Type box on the Canadian Tax Reporting tab of the Companies (CS101500) form, this box shows January 1 of the selected year.
• If Fiscal Year is selected in the Year Type box on the Canadian Tax Reporting tab of the Companies (CS101500) form, this box shows the start date of the financial year in the company calendar.

For a T4A report, this start date is always January 1 of the selected year, and the end date is always December 31 of the selected year.

The company that paid the vendor. This column is always populated with the company selected in the Transmitter box (for T5018) in the Selection area.

This column appears in the table if T5018 is selected in the Tax Form box.

The sum of all amounts paid to the vendor for services.

This column appears in the table if T5018 is selected in the Tax Form box.

The social insurance number of the vendor if the vendor is an individual.

This value is copied from the SIN box on the General tab (Vendor Properties section) of the Vendors (AP303000) form.

This column appears in the table if T4A is selected in the Tax Form box.

A 15-character payroll account number that’s used for dealing with the CRA.

This value is copied from the CRA Payroll Account Number box (Vendor Properties section) on the General tab of the Vendors (AP303000) form.

This column appears in the table if T4A is selected in the Tax Form box.

The type of T4A payments.

This value is copied from the T4A Box on the General tab (Vendor Properties section) of the Vendors (AP303000) form.

This column appears in the table if T4A is selected in the Tax Form box.

The sum of the payments that include services only or mixed goods and services that will be included in the T5018 report. Payments for goods only are excluded from this amount.

If T4A is selected in the Tax Form box, this column shows to the total amount to report.

If you click this link, the system opens a separate page with the T5018 Report Details (AP407600) or T4A Report Details (AP407700) form. These forms list all the documents whose amounts are included in the T5018 or T4A report, respectively.

The type of the T5018 or T4A report.

The system automatically inserts one of the following options in this column:

• Original: The vendor information is included in the original report when it is prepared for the first time.
• Amended: The vendor information is included in an amended report that’s prepared after amendments are made to the vendor payments and their new Total Service Amount is still greater than the Threshold Amount.
• Canceled: The vendor information is included in a canceled report that’s prepared after amendments are made to the vendor payments and their new Total Service Amount is less than the Threshold Amount.

The vendor's SIN or Program Account Number, which is specified on the General tab (Vendor Properties section) of the Vendors (AP303000) form.

This column appears in the table if T5018 is selected in the Tax Form box.

Required. The language that will be used for the Language of communication element in the T619 section of the T5018 file or in the T4A file.

The following options are available:

• English (default)
• French

Required. The program account number of the transmitter.

The number can be up to 15 alphanumeric characters. The default value is copied from the Program Number box on the Canadian Tax Reporting tab of the Companies (CS101500) form for the company selected in the Transmitter box of the Selection area.

The alphanumeric code that the CRA assigns to identify a representative when they register with the Represent a Client service.

The box is required. Its default value is copied from the Transmitter RepID box on the Canadian Tax Reporting tab of the Companies (CS101500) or Branches (CS102000) form.

Required. The transmitter number that will be used in the Transmitter number element of the T619 section in the T5018 file or in the T4A file.

This number can be up to eight alphanumeric characters. The default value is copied from the Transmitter Number box on the Canadian Tax Reporting tab of the Companies (CS101500) form for the company that is selected in the Transmitter box of the Selection area. If the Transmitter Number box on the Companies (CS101500) form is empty for the company, the default value is MM555555.

Required. The full company name that will be used in the Transmitter name element of the T619 section in the T5018 file or in the T4A file.

The default value is copied from the Company Name box on the Companies (CS101500) form for the company that’s selected in the Transmitter box of the Selection area.

The first address line of the company's address. This value will be used in the T5018 file as follows: in the Transmitter address element of the T619 section, and in the Payer address element in the T5018 Summary section.

The default value is copied from the Address Line 1 box on the Company Details tab of the Companies (CS101500) form for the company selected in the Transmitter box of the Selection area.

The second address line of the company's address. This value will be used in the T5018 file as follows: in the Transmitter address element of the T619 section, and in the Payer address element of the T5018 Summary section.

The default value is copied from the Address Line 2 box on the Company Details tab of the Companies (CS101500) form for the company selected in the Transmitter box of the Selection area.

The city of the company address. This value will be used in the T5018 file as follows: in the Transmitter city element of the T619 section, and in the Payer city element of the T5018 Summary section.

The default value is copied from the City box on the Company Details tab of the Companies (CS101500) form for the company selected in the Transmitter box of the Selection area.

The province of the company address. This value will be used in the T5018 file as follows: in the Transmitter province element of the T619 section, and in the Payer province element of the T5018 Summary section.

The default value is copied from the State box on the Company Details tab of the Companies (CS101500) form for the company selected in the Transmitter box of the Selection area.

The country of the company address. This value will be used in the T5018 file as follows: in the Transmitter country element of the T619 section, and in the Payer country element of the T5018 Summary section.

The default value is copied from the Country box on the Company Details tab of the Companies (CS101500) form for the company selected in the Transmitter box of the Selection area.

The postal code of the company address. This value will be used in the T5018 file as follows: in the Transmitter postal code element of the T619 section, and in the Payer postal code element of the T5018 Summary section.

The default value is copied from the Postal Code box on the Company Details tab of the Companies (CS101500) form for the company selected in the Transmitter box of the Selection area.

Required. The full name of the transmitter's contact. This value will be used in the Contact name element in the T619 and T5018Summary sections of the T5018 file.

The default value is copied from the Attention box in the Main Contact section on the Company Details tab of the Companies (CS101500) form for the company selected in the Transmitter box of the Selection area.

Required. The area code of the transmitter's contact. This value will be used in the Contact area code element in the T619 and T5018 Summary sections of the T5018 file. This value should be three numeric characters.

The default value is copied from the area code in the Phone 1 box in the Main Contact section on the Company Details tab of the Companies (CS101500) form for the company selected in the Transmitter box of the Selection area.

Required. The phone number of the transmitter's contact. This value will be used in the Contact telephone number element in the T619 and T5018 Summary sections of the T5018 file. The allowed value is three numeric characters followed by - and then four more numeric characters.

The default value is copied from the phone number in the Phone 1 box in the Main Contact section on the Company Details tab of the Companies (CS101500) form for the company selected in the Transmitter box of the Selection area.

The phone extension number of the transmitter's contact. This value will be used in the Contact extension number element in the T619 and T5018 Summary sections of the T5018 file.

The value can be up to seven numeric characters.

Required. The email address of the transmitter's contact. This value will be used in the Contact e-mail address element in the T619 and T5018 Summary sections of the T5018 file.

The default value is copied from the Email box in the Main Contact section on the Company Details tab of the Companies (CS101500) form for the company selected in the Transmitter box of the Selection area.