Process Payments / Print Checks

Form ID: (AP505000)

You use this form to print checks for payment documents (AP payments and cash purchases). For details, see To Print Checks. Also, on this form, you can create a batch of ACH payments for the appropriate payment method. For details on configuring and processing such payments, see Processing ACH Payments.

To use this form, you select payments by their cash account and payment method in the Selection area, and view the list of payments that meet the criteria in the table. You can then process all listed payments or only those you select.

Form Toolbar

The form toolbar includes standard and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands are listed in the following table.


Button	Description
Process	Generates checks for the selected payment documents, and displays the checks to be printed one by one.
Process All	Generates checks for all the listed documents and displays the checks to be printed one by one.

Selection Area

You use the elements in this area to select payments to be displayed in the table.


Element	Description
Payment Method	The method of payment associated with the cash account. Payment methods are created on the Payment Methods (CA204000) form. If the payment method you have selected involves printing checks, you can print the check by using this form. If the payment method allows batch creation, a batch of payments can be created.
Cash Account	The cash account to be used as a source account for payment.
Currency	A read-only box that displays the currency of the cash account.
Next Check Number	A text box that is required only if the AP-Suggest Next Number option on the Payment Methods (CA204000) form has been selected for this payment method. The system generates the next check number as the previous number incremented by 1, but you may type another number.
Next Payment Ref. Number	A text box that is required only if the AP-Suggest Next Number option on the Payment Methods (CA204000) form has been selected for this payment method. The system generates the next payment reference number as the previous number incremented by 1, but you may type another number. This box appears on the form if the selected payment method is configured for creation of payment batches. Such a payment method has the Create Batch Payments option button selected and export settings configured on the Settings for Use in AP tab of the Payment Methods (CA204000) form.
GL Balance	A read-only box that shows the balance of the cash account calculated based on the released GL transactions.
Available Balance	A read-only box displaying the balance of the cash account calculated in accordance with the options selected in the Receipts to Add to Available Balances and Disbursements to deduct from Available Balances sections on the Cash Management Preferences (CA101000) form.
Selection Total	A read-only box whose value is the total amount of the selected payment documents.
Number of Payments	A read-only box whose value is the total number of selected payment documents.

Table

This table displays a list of payment documents (AP checks) selected by the cash account and payment method specified in the Selection area.

Table 1. Table Columns
Column	Description
Included	An unlabeled check box that you select to include this payment in processing.
Payment Ref.	The payment ID (as a check number), which was automatically generated by the system or manually entered as an external reference when the payment was saved. Whether the system generates this number is controlled by the Auto-Number option for payment method associated with the cash account, located on the Cash Accounts (CA202000) form.
Payment Date	The due date of the AP payment.
Type	The type of the document.
Reference Nbr.	The reference number of the AP check or other payment as generated by the system according to the numbering sequence assigned to specific document type.
Vendor ID	The vendor specified on the document, by its ID.
Vendor Name	The vendor's name.
Payment Amount	The amount after the cash discount was taken.