Generate Recurring Transactions
Form ID: (AP504000)
You use this form to run a schedule or multiple schedules that automatically generate the AP documents based on the template document or documents. For details, see Configuring Schedules for Recurring Documents.
The schedules to be processed are filtered by the date that you specify in the Execution Date box. You also need to specify the condition on which the system will stop running the schedules. When you run a schedule, the system uses the original (Scheduled) documents as templates to generate similar documents. For each processed schedule, after the required documents have been generated, the system updates the Last Executed date. No matter how many times you run the schedule, documents will be generated only as required by the schedule.
Form Toolbar
The form toolbar includes standard and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands are listed in the following table.
| Button | Description |
|---|---|
| Run | Runs the schedules you have selected (by using the unlabeled check boxes in the table) and generates documents with an Open status. |
| Run All | Runs all schedules in the table. |
| New Schedule | Navigates to the Recurring Transactions (AP203500) form, from which you can create a new schedule. |
Selection Area
You use the elements in this area to specify the criteria that the system uses for selecting the schedules to be loaded to the table and determining when the schedule executions should be stopped.
| Element | Description |
|---|---|
| Execution Date | The date that the system uses to filter the schedules to be
loaded to the table. Those schedules whose Next
Execution date is earlier than or equal to the date
specified in this box are loaded. Clear the box to display all
schedules. By default, the current business date is displayed. |
| Stop on Execution Date | An option button that indicates that the date you specify in the Execution Date box will be used as the date when the system stops running the schedules. |
| Stop After Number of Executions | An option button that indicates that the system stops running schedules when the specified number of schedule executions have been performed. You specify the number of schedule executions in the box located near this option button. |
Table
This table contains the list of active schedules with due dates in the specified date range. Use the check boxes to select schedules for processing.
| Column | Description |
|---|---|
| Included | An unlabeled check box that you can use to select this schedule for processing. |
| Schedule ID | The schedule's unique identifier. By clicking the number, the system opens the Recurring Transactions form; on this form, you can view the details of the selected schedule. |
| Description | The user-defined description of the schedule. |
| Start Date | The start date for the schedule. |
| Expiration Date | The expiration date for the schedule. |
| Executed (Times) | The number of times the documents attached to the schedule were generated. |
| Execution Limit (Times) | The maximum number of times the schedule may be executed. |
| Next Execution | The date when the documents should be generated next. |
| Last Executed | The date when the documents were last generated, according to the schedule. |