Release AP Documents

Form ID: (AP501000)

By using this form, you can view all the AP documents (bills, credit and debit adjustments, and prepayments) that are ready to be released. You can release all the documents or only selected ones.

Form Toolbar

The form toolbar includes standard and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands are listed in the following table.


Button	Description
Release	Releases the AP documents and payments that you have selected. This action changes the status of the selected Accounts Payable documents to Open, and either creates Unposted batches or posts batches directly to the general ledger, depending on whether the Automatically Post on Release check box is selected on the Accounts Payable Preferences (AP101000) form.
Release All	Releases all the AP documents available on the list. Here, too, whether transactions will be directly posted on release is defined by the Automatically Post on Release check box on the Accounts Payable Preferences form.

Table

This table includes the list of all the documents that are not yet released and that have the Balanced status.

Table 1. Table Toolbar
The table toolbar includes standard buttons and buttons that are specific to this table. For the list of standard buttons, see Table Toolbar. The table-specific buttons are listed below.
Button	Description
View Document	Navigates to the Bills and Adjustments (AP301000) or Checks and Payments (AP302000) form, depending on the type of the selected document.

Table 2. Table Columns
Column	Description
Included	An unlabeled check box that you select to include this document for release. Select the check box in the column header to include for release all documents on the page.
Type	The type of the AP document. The following types are available: Bill: For this type, the initial AP document will update the Accounts Payable liability account and the vendor account balance. Credit Adjustment: This AP document will update the Accounts Payable liability account and the vendor account balance. Debit Adjustment: This type suggests that the document will update the Accounts Payable liability account and the vendor account balances. Voided Payment: This type refers to a canceled document. Prepayment: This refers to a prepayment document. Refund: This document will update the balances of the cash account and the vendor's AP account by the amount received form the vendor. Voided Refund: This type refers to a canceled refund. Voided Cash Purchase: This type refers to a voided cash purchase. Prepayment Request: This refers to a prepayment request document.
Reference Nbr.	The identifier of the document.
Vendor ID	The vendor associated with the document, by its ID.
Vendor Name	The name of this vendor.
Supplied-by Vendor	The vendor that supplied goods or services. This is a vendor that has been specified in a purchase order or receipt if these documents are involved in your purchasing workflow.
Vendor Ref.	The external number of the document (the number of the original vendor invoice) for reference.
Status	The status of the document. (Only Balanced documents can be released.)
Date	The date when the document was created.
Post Period	The period to which the document should be posted.
Currency Amount	The amount of the document in the document currency. This column appears on the form if the Multicurrency Accounting feature has been enabled on the Enable/Disable Features (CS100000) form.
Currency	The currency used in the document. This column appears on the form if the Multicurrency Accounting feature has been enabled on the Enable/Disable Features (CS100000) form.
Amount	The amount of the document in the base currency.
Description	A user-defined description of the document or payment.