AP Balance by Vendor

Form ID: (AP632500)

This report displays the vendor balances for each account related to the vendor in the financial period you specify. You can control which documents you view and whether they are matched against payments. All the amounts are shown in the base currency.

See the following section for a description of each parameter on the Report Parameters tab of the report form. For more information about using other elements on the report form, see Reports.

Report Parameters

On the Report Parameters tab, you use the following parameters to select the information to be displayed on the report:

  • Report Format: An indicator of the information to be shown in the report. Select one of the following options:
    • Account Summary: To view each vendor's total on documents that are open at the end of the reporting period, grouped by AP account and subaccount.
    • Open Documents: To view the list of the documents that are open at the end of the reporting period.
    • Open + Current Period: To view the documents that are open at the end of the reporting period, along with the documents posted or closed during the reporting period.
    • All Documents (Vendor Required): To view the documents that have been posted before the end of the reporting period. You must specify a vendor if you select this option.
  • Company/Branch: The company, branch, or company group for which you want to view information. By default, the current company or branch is selected. You can select another branch, company, or company group to which you have access or leave the box blank to view information about all companies in the tenant.

    This parameter is required if the Multiple Base Currencies feature is enabled on the Enable/Disable Features (CS100000) form.

  • Financial Period: The financial period for which information will be displayed. You must select a financial period from the list of periods, which contains all the periods (including the closed ones).

    By default, the current financial period is used.

  • Vendor: The vendor whose balances will be included in the report. Either select a vendor from the list of active vendors or make no selection to view information about all vendors.
    The list of vendors available for selection may be limited based on the role or roles assigned to the user account to which you are signed in if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form. In this case, the Restrict Visibility To box appears on the Financial tab of the Vendors (AP303000) form. With the feature enabled, a vendor is available for selection if one of the following is true:
    • The Restrict Visibility To box is empty for the vendor—that is, the vendor’s visibility is not restricted.
    • A branch, company, or a company group is specified in the Restrict Visibility To box for the vendor, and your user account has the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of the Branches (CS102000) form for the selected branch, or the Company Details tab of the Companies (CS101500) form for the selected company or a company within the company group.
  • Include Applications: A check box that you select to include payment application in the report.
  • Use Master Calendar: A check box that you select to use the financial period from the master calendar. If the check box is cleared, the report will use the financial period of the company calendar.

    This check box appears on the form only if the Multiple Calendar Support feature is enabled on the Enable/Disable Features form.

    For details on running consolidated reports and inquiries, see Consolidated Reports for Companies with Different Calendars.