Non-Stock Items

Form ID: (IN202000)

You can use this form to create, view, and edit non-stock items. Non-stock items are not kept in a warehouse and therefore do not require the tracking of quantities. The system maintains only standard costs and base price information for non-stock items. For details on these items, see Creating Non-Stock Items: General Information.

Form Toolbar

The form toolbar includes standard buttons and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands can be shown as buttons on the form toolbar, as commands on the More menu, or in both places. These commands are listed in the following table in alphabetical order.


Command	Description
BOM Where Used	Opens the Where Used in BOM (AM402000) form and view the bills of material where this item is used. This item is displayed only if the Manufacturing feature is enabled on the Enable/Disable Features (CS100000) form.
Change ID	Changes the ID of the currently selected non-stock item.
Convert to Stock Item	Opens the item on the Stock Items (IN202000), so that you could save it as a stock item. Note: This command does not appear if at least one of the following features is enabled on the Enable/Disable Features form: Manufacturing, Projects, Time Management, Service Management, Payroll.
Manage Restriction Groups	Navigates to the Restriction Groups by Item (IN103020) form, so that you can view or change the restriction groups that have access to the non-stock item.
Sales Prices	Opens the Sales Prices (AR202000) form and view or edit sales prices for the selected non-stock item.
Update Cost	Updates the cost of the selected non-stock item.
Vendor Prices	Opens the Vendor Prices (AP202000) form and view or edit vendor prices for the selected non-stock item.

Summary Area

In this area, you can select an item by its ID to view its information, or you can create a record for a new non-stock item.


Element	Description
Inventory ID	The unique alphanumeric identifier of the non-stock item. The structure of identifiers is defined by the INVENTORY segmented key on the Segmented Keys (CS202000) form. Note: At a later time, you can change the non-stock item ID by clicking Change ID on the More menu.
Item Status	The status of the non-stock item. You can select one of the following options: Active: The item can be used in transactions. No Sales: The item cannot be sold. No Purchases: The item cannot be purchased. No Request: The item cannot be used on requisition requests. Inactive: No inventory operations are allowed for the non-stock item. Marked for Deletion: The item is marked for deletion. No transactions are allowed, but the record will be kept in the database if any transactions were related to it.
Description	A brief description of the non-stock item.
Product Workgroup	The workgroup that is responsible for the non-stock item.
Product Manager	The product manager who is responsible for the non-stock item.

General Tab

On this tab, you can define or change the default settings for a non-stock item. You can also specify its unit conversion rules.


Element	Description
Template ID	The identifier of the template item, if applicable. If the system has inserted a value into this box, the currently selected item is a matrix item that was generated based on the template item whose identifier is specified in this box. You can click the link in this box to open the Template Items (IN203000) form with information about the template item. This box is displayed only if the Matrix Items feature is enabled on the Enable/Disable Features (CS100000) form.

Table 1. Item Defaults Section By using the elements in the section, you can assign this item to an item class, a posting class, and a price class, and you can specify other default properties.
Element	Description
Item Class	The item class this non-stock item is associated with; only item classes for non-stock items appear on the list for selection. The item class provides the default settings for the item. By default, this is the item class specified in the Default Non-Stock Item Class box on the Inventory Preferences (IN101000) form. The Item Classes (IN201000) form is used to define settings and attributes common for items of the class. This is a required setting if the non-stock item has the Service type. Note: When you change an item class for an item and open (not completed) transactions with this item exist in the system, the value from the previous item class will be kept in the Base Unit box to avoid conflicts in calculating item quantity.
Type	The non-stock item type. You can select one of the following options: Non-Stock Item: A general type of non-stock item Labor: A type of non-stock item to be used for labor hour rates Service: A type of non-stock item to be used for service fees Charge: A type of non-stock items that are used for charge rates Expense: A type of non-stock items that are added to documents to designate specific expenses The types of non-stock items are used mostly for informational purposes, except for the Labor; the items of this type appear on the lists filtered by Labor item type for selection in specific UI elements on forms related to project accounting, organization structure, and employee time and expenses.
Posting Class	The posting class the item is associated with. You can use posting classes to group non-stock items with similar properties and provide default settings used to post to the general ledger inventory transactions related to the items. The posting classes are defined on the Posting Classes (IN206000) form. This box is available only if the Inventory feature is enabled on the Enable/Disable Features (CS100000) form. This is a required setting.
Is a Kit	A check box that indicates (if selected) that this non-stock item is a kit. The components of the kit can be specified by using the Kit Specifications (IN209500) form. For more information on kits, see Inventory Item Kits. Note: You can add non-stock kits with stock components to documents manually by using the Sales Orders (SO303000) and Purchase Orders (PO301000) forms only. This check box is available only if the Kit Assembly feature is enabled on the Enable/Disable Features form.
Is a Travel Item	A check box that indicates (if selected) that this item is a service item that represents a particular type of travel (such as travel to or from the appointment) so that the travel time of this item during an appointment can be tracked. This check box is available only if the Service option is selected in the Type box of the current form.
Tax Category	The tax category of the non-stock item. By default, this is the tax category specified for the item class to which this item has been assigned. If needed, another tax category can be selected for the item. This is a required setting.
Tax Calculation Mode	The tax calculation mode, which defines how the system calculates the tax amount in the expense receipts with this expense item: Gross: The unit cost in the expense receipt includes the tax amount. Net: The unit cost in the expense receipt includes the tax amount. Tax Settings: The system calculates the tax and taxable amounts in the expense receipt according to the settings of the applicable tax or taxes. The default value for a newly created item is taken from the item class associated with the item. This box appears only for the non-stock items of the Expense type and only if the Net/Gross Entry Mode feature is enabled on the Enable/Disable Features (CS100000) form. For more information, see Tax-Exclusive and Tax-Inclusive Amounts in Expense Receipts.
Default Warehouse	The warehouse whose settings can be used for this non-stock item on sales orders or purchase orders. This box appears only if the Multiple Warehouses feature is enabled on the Enable/Disable Features form.
Require Receipt	A check box that indicates (if selected) the following: On purchase orders, the system will use the Expense account defined by the posting class in accordance with the option selected in the Use COGS/Expense Account From box on the General tab of the Posting Classes (IN206000) form and the Expense subaccount in accordance with the option the value in the Combine Expense Sub. From box on the General Settings tab of the Accounts Payable Preferences (AP101000) form. The non-stock item appears on a purchase receipt created for the purchase order with this line item. For receipts, the PO Accrual account and PO Accrual subaccount defined by the posting class (the Use PO Accrual Account From and Combine PO Accrual Sub From settings, respectively) are used. Whenever a bill is released for a receipt linked to the purchase order, the system generates a transaction in which the PO Accrual account with the PO Accrual subaccount is debited and the Accounts Payable account (with the Accounts Payable subaccount) is credited. If this check box is cleared, the way the system processes the non-stock item in purchase orders and drop-ship orders depends on whether the Process Service Lines from Normal Purchase Orders via Purchase Receipt and Process Service Lines from Drop-Ship Purchase Orders via Purchase Receipt check boxes are selected on the Purchase Orders Preferences form. This check box is available only if the Inventory feature is enabled on the Enable/Disable Features form.
Require Shipment	A check box that indicates (if cleared) that a user can prepare an invoice for the sales order that includes such non-stock item without creating a shipment. The value of the Open Quantity box for this non-stock item is always zero. If selected, this check box indicates the following: The system creates a shipment for the sales order related to this non-stock item. The account selected according to the sales account settings specified on the General tab of the Posting Classes (IN206000) form is used as an income account for transactions related to the non-stock item. This check box is available only if the Inventory feature is enabled on the Enable/Disable Features form.
Process Item via Receipt	A check box that indicates (if selected) that the purchases of the non-stock item must be processed by using a purchase receipt. This check box is available only if the Purchase Receipts Without Inventory feature is enabled on the Enable/Disable Features form.
Close PO Line	The rule to be used by the system to automatically complete purchase order lines with this non-stock item. One of the following options can be selected: By Quantity (default option for an item of the Non-Stock type): If this option is selected for an order line, the order line is completed based on the line quantity when the receipt or bill is released, depending on the type of the order line. By Amount (default option for an item of the Labor, Service, Charge, or Expense type): If this option is selected for an order line, the order line is completed based on the line amount when the receipt or bill is released, depending on the type of the order line.
Dflt Mark For	This enables the Mark for PO check box to be automatically selected when a production order is created. The options are the following: No Default: The box is not selected. Purchase: The box is selected. This box is displayed only if the Manufacturing feature is enabled on the Enable/Disable Features form.

Table 2. Field Service DefaultsThis section appears only if the *Service Management* feature is enabled on the Enable/Disable Features (CS100000) and *Service* is selected in the Type box of the Item Defaults section.
Element	Description
Estimated Duration	The total estimated time that the service is expected to last.
Route Service	A check box that indicates (if selected) that the service is a route service. The system automatically selects this check box when you assign to the service an item class for which the Route Service Class check box is selected on the Item Classes (IN201000) form. Otherwise, the check box is cleared and unavailable. This check box appears on the form only if the Route Management feature is enabled on the Enable/Disable Features (CS100000) form.

Table 3. Unit of Measure Section
In this section, you can select the base unit of measure (UOM) for the non-stock item. If the *Multiple Units of Measure* feature is enabled on the Enable/Disable Features (CS100000) form, you can also specify the UOMs to be used as sales and purchase units for the non-stock item, and the conversion rules for these units and other UOMs that can apply to the item. You can select UOMs from the list of UOMs available in the system or enter new UOMs.

For more information, see Unit of Measure Creation: General Information.

CAUTION: If you need to change the item's base UOM (or the sales or purchase UOM if applicable), make sure that the rules for conversion between old and new UOMs are specified before you can use the item in any new transaction.
Element	Description
Base Unit	The UOM used as the base unit for the non-stock item. This is a required setting.
Divisible Unit	A check box that indicates (if selected) that decimal quantities of the item in the base UOM can be specified in the following documents: Shipments (if the Require Shipment box is selected on the General tab of the current form) SO invoices Purchase receipts (if the Require Receipt box is selected on the General tab of the current form) When the check box is cleared, the system validates the quantities of the item, making sure they are integers, in these documents. By default, this check box is selected.
Sales Unit	The UOM used as the sales unit for the non-stock item. The default value (if any) is specified on the Item Classes form. This box appears only if the Multiple Units of Measure feature is enabled on the Enable/Disable Features form. This is a required setting.
Divisible Unit	A check box that indicates (if selected) that decimal quantities of the item in the sales UOM can be specified in sales orders, shipments, and invoices. If the check box is cleared, only integer quantities of the item in the sales UOM can be specified in these sales documents. If the item can be sold in other UOMs, the system validates the quantity of each item converted to the sales UOM to be sure that the item is an integer. By default, this check box is selected. This box appears only if the Multiple Units of Measure feature is enabled on the Enable/Disable Features form.
Purchase Unit	The UOM used as the purchase unit for the non-stock item. The default value (if any) is specified on the Item Classes form. This box appears only if the Multiple Units of Measure feature is enabled on the Enable/Disable Features form. This is a required setting.
Divisible Unit	A check box that indicates (if selected) that decimal quantities of the item in the purchase UOM can be specified in purchase orders and receipts. If the check box is cleared, only integer quantities of the item in the purchase UOM can be specified in these purchase documents. If the item can be purchased in other UOMs, the system does not validate the quantity of the item converted to the purchase UOM to be sure that the quantity is an integer. By default, this check box is selected. This box appears only if the Multiple Units of Measure feature is enabled on the Enable/Disable Features form.

Table 4. Unit Conversion TableBy using the unit conversion table, you can set up conversion rules between different units of measure used for this item. The unit conversion parameters are specified with respect to the UOM selected as the base unit for the non-stock item.
This table is available only if the *Multiple Units of Measure* feature is enabled on the Enable/Disable Features form.
Column	Description
From Unit	The unit of measure for which the conversion parameters are specified.
Multiply/Divide	The operation to be performed for unit conversion. You can select the Multiply or Divide option to perform conversions from different units of measure to the UOM specified as the base unit.
Conversion Factor	The factor to be used for the unit conversion, along with the conversion operation specified in the Multiply/Divide column.
To Unit	The UOM selected as the base unit for the item.
Price Adjustment Multiplier	The adjusting multiplier to be used for calculating prices for non-base units of measure for a particular non-stock item, based on the price specified for the base unit of measure. For more information, see Sales Prices: Price Adjustment Multiplier and Sales Prices: Minimum Markup Validation in Sales Orders. This column is displayed only if the Use a Price Adjustment Multiplier check box is selected on the Sales Orders Preferences (SO101000) form.

Price/Cost Tab

On this tab, you can view and set the default price and the pending standard cost for the non-stock item. You can update pending cost by using the form toolbar buttons on this form or on the Update Standard Costs (IN502000) form.

Note: The decimal precision for prices and costs is defined by the number specified in the Price/Cost Decimal Places box in the Miscellaneous Settings (Shared) section on the Company Details tab of the Companies (CS101500) form. If your organization includes multiple companies, the specified precision is used in each company.

Table 5. Price Management Section Here you can specify settings related to the management of prices.
Element	Description
Price Class	The item price class associated with the non-stock item. These classes, which are used to group stock or non-stock items with similar price calculation methods, are defined on the Item Price Classes (IN209000) form.
Price Workgroup	The workgroup responsible for product pricing.
Price Manager	The manager responsible for the product pricing.
Subject to Commission	A check box that indicates (if selected) that commission should be calculated on the sale of this non-stock item. The check box is available if the Commissions feature is enabled on the Enable/Disable Features (CS100000) form.
Min. Markup %	The minimum markup percentage defined for this non-stock item. For more information about specifying markup validation in sales orders, see Sales Prices: Minimum Markup Validation in Sales Orders.
Markup %	The markup percentage to be used for setting the price for the item in a change request. For more information about markups, see Change Requests: Configuration of Markups.
MSRP	The manufacturer's suggested retail price (MSRP) of this non-stock item. If the Multiple Base Currencies feature is enabled on the Enable/Disable Features form, the currency symbol in parentheses is displayed for the box. This is the base currency of the current branch (that is, the branch to which you are signed in).
Default Price	The price of the non-stock item. This price is used as the default price if there are no other prices (from any price list) defined for this item in accounts receivable. If the Multiple Base Currencies feature is enabled on the Enable/Disable Features form, the currency symbol in parentheses is displayed for the box. This is the base currency of the current branch (that is, the branch to which you are signed in).

Table 6. Standard Cost Section
Element	Description
Pending Cost	The standard cost to be assigned to the non-stock item when the costs are updated. You can type the cost directly into the box. If the Multiple Base Currencies feature is enabled on the Enable/Disable Features (CS100000) form, the currency symbol in parentheses is displayed for the box. This is the base currency of the current branch (that is, the branch to which you are signed in).
Pending Cost Date	The date when the pending cost becomes effective. You can select the date for a pending cost.
Current Cost	The current standard cost of the non-stock item. If the Multiple Base Currencies feature is enabled on the Enable/Disable Features form, the currency symbol in parentheses is displayed for the box. This is the base currency of the current branch (that is, the branch to which you are signed in).
Effective Date	The date when the current standard cost became effective.
Last Cost	The standard cost assigned to the non-stock item before the current standard cost was set. If the Multiple Base Currencies feature is enabled on the Enable/Disable Features form, the currency symbol in parentheses is displayed for the box. This is the base currency of the current branch (that is, the branch to which you are signed in).

Table 7. Cost Accrual Section
Element	Description
Accrue Cost	A check box that indicates (if selected) that on release of a sales invoice that includes this item, the system calculates the accrued cost and posts this cost as follows: When the non-stock item is included in a purchase receipt (for non-stock items requiring receipt) or an AP bill (for non-stock items not requiring receipt), on release of the document, the Expense Accrual account is debited in the related GL transactions. When a sales invoice that includes the non-stock item is released, the Expense account is debited and the Expense Accrual account is credited in the related GL transactions. If a sales invoice or accounts receivable invoice is related to a particular project, then in a general ledger transaction generated on release of this invoice, the project budget key of the project (that is, the project, project task, and, optionally, cost code) is specified in the transaction line that is posted to the Expense account. If the check box is cleared, no transactions to the Expense Accrual account are generated on release of the receipts, AP bills, and sales invoices.
Cost Based On	The method to be used for calculating the accrued cost. You can select one of the following options: Standard Cost: The system will calculate the cost accrual amount as the SO invoice line quantity multiplied by the item's standard cost. Markup %: The system will calculate the cost accrual amount by subtracting the markup percentage (which is specified in the Markup % box) from the line amount of the SO invoice. Percentage of Sales Price: The system will calculate the cost accrual amount as a percent of the sales price, which is specified in the Percent of Sales Price box.
Percent of Sales Price	The percent of sales price to be used for calculating cost accrual amount. The box is available for editing only if Percentage of Sales Price is selected in the Cost Based On box.

Table 8. Field Service Section This section appears only if the *Service Management* feature is enabled on the Enable/Disable Features (CS100000) and *Service* is selected in the Type box in the Item Defaults section of the General tab.
Element	Description
Earning Type	The earning type that is used by default in time activities created for staff members. This box is available only if the Enable Time & Expenses Integration check box is selected on the Service Management Preferences (FS100100) form.
Billing Rule	The default billing rule of the service. The billing rule is one of the following: Time: The service is billed depending on the time that was spent delivering the service. The price of the service is defined for each unit of time. Flat Rate: The service is billed without regard to the time that was spent delivering the service. The price of the service is fixed and defined for the delivery of the service. None: The service is free of charge. (That is, no price is specified for the service.)

Vendors Tab

This tab contains information about each vendor from which the item is or can be purchased and the vendor's prices for the item.

The list of vendors and the last vendor price for the item can be updated automatically on the entry or release of specific vendor documents, depending on which option is selected in the Vendor Price Update box (Pricing tab) of the Accounts Payable Preferences (AP101000) form. You also can manually add a vendor from which the item can be purchased in the future. If a vendor is added to the list either automatically or manually for the item, the system will add this item to the vendor catalog on the Vendor Inventory (PO201000) form. Similarly, if you delete a vendor that is listed on this tab, the item is deleted from the vendor catalog for this vendor.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Table 9. Table Columns
Column	Description
Active	A check box that indicates (if selected) that the vendor is active.
Default	A check box that indicates (if selected) that the vendor is the default vendor for this item. Select this check box to mark the vendor that is the main supplier of the item. When you create a purchase order to purchase an item, the default vendor is selected for this purchase.
Vendor ID	The ID of the vendor. The list of vendors available for selection may be limited based on the role or roles assigned to the user account to which you are signed in if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form. In this case, the Restrict Visibility To box appears on the Financial tab of the Vendors (AP303000) form. With the feature enabled, a vendor is available for selection if one of the following is true: The Restrict Visibility To box is empty for the vendor—that is, the vendor’s visibility is not restricted. A branch, company, or a company group is specified in the Restrict Visibility To box for the vendor, and your user account has the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of the Branches (CS102000) form for the selected branch, or the Company Details tab of the Companies (CS101500) form for the selected company or a company within the company group.
Vendor Name	The name of the vendor from which the item is purchased.
Location	The vendor location from which the item is purchased, which by default is the vendor's default location. These locations are defined for a vendor on the Vendor Locations (AP303010) form. This column appears only if the Business Account Locations feature is enabled on the Enable/Disable Features (CS100000) form.
Purchase Unit	The unit of measure in which the item is purchased from this vendor. This UOM is specified on the General tab of this form.
Vendor Inventory ID	The alternate inventory ID used by the vendor for this item. By default, the system inserts the vendor ID that has been specified in the Vendor Inventory ID column of the Vendor Inventory form, but you can override the value. If you enter or update this ID, the system copies this alternate ID to the Vendor Inventory ID column of the Vendor Inventory form.
Currency ID	The currency of the last vendor price used by the vendor for the item's unit specified in the Purchase Unit column. The system inserts the Currency ID it copies from the Currency ID box on the Financial tab of the Vendors form. The value in the Currency ID column is read-only, and you cannot edit it.
Last Vendor Price	The last vendor price used for the item unit specified in the Purchase Unit column. The system may automatically update this price on the entry or release of specific vendor documents, depending on which option was selected in the Vendor Price Update box (Pricing tab) of the Accounts Payable Preferences (AP101000) form.
Prepayment Percent	The prepayment percent that may be used when a prepayment request is created for a purchase order with this non-stock item and for this vendor. This percentage, if used, is applied to the lines with this non-stock item in a prepayment request created from a purchase order. For more information, see Prepayments for Purchase Orders: Calculation of the Prepayment Amount.

Cross-Reference Tab

You use the Cross-Reference tab to maintain cross-references between the inventory ID of the non-stock item used in your company and the identifiers used by your vendors and customers for the item.

This tab appears only if the Inventory and Order Management group of features is enabled on the Enable/Disable Features (CS100000) form.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Table 10. Table Columns
Column	Description
Alternate Type	The type of alternate codification used for the item or the subitem of the item if applicable. You can select one of the following options: Customer Part Number: You use this type to maintain the cross-reference between the inventory ID (and subitem, if applicable) and the customer part number. Vendor Part Number: You use this type to maintain the cross-reference between the inventory ID (and subitem, if applicable) and the vendor part number. Global: You use this type to maintain the cross-references between the inventory ID (and subitem, if applicable) and the global codification. Barcode: You use this type to specify or scan a barcode for the inventory ID. GTIN/EAN/UPC/ISBN: You use this type to specify or scan a Global Trade Item Number (GTIN) for the inventory ID by using any of the following barcodes: European Article Number (EAN), Universal Product Code (UPC), or International Standard Book Number (ISBN). The GTIN/EAN/UPC/ISBN type works the same way as the Barcode type does. You can select this option for better visibility of the barcodes of the EAN, UPC, and ISBN types assigned to an item in the eCommerce systems.
Vendor/Customer	The vendor or customer (by its ID) that uses the alternative identification for this non-stock item. The list of customers and vendors available for selection may be limited based on the role or roles assigned to the user account to which you are signed in if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features form. In this case, the Restrict Visibility To box appears on the Financial tab of the Customers (AR303000) and Vendors (AP303000) forms. With the feature enabled, a customer or vendor is available for selection if one of the following is true: The Restrict Visibility To box is empty for the customer or vendor—that is, the customer's or vendor’s visibility is not restricted. A branch, company, or company group is specified in the Restrict Visibility To box for the customer or vendor, and your user account is assigned to the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of the Branches (CS102000) form for the branch, or the Company Details tab of the Companies (CS101500) form for the company or a company within the company group.
Alternate ID	The alternate ID of the non-stock item as used by the vendor or customer.
UOM	The unit of measure linked to this alternate ID. The system will specify this unit of measure by default in document lines that users enter by using this alternate ID.
Description	Any comments applicable to the specified cross-reference.

Packaging Tab

This tab contains information about packaging settings of a non-stock item.

Table 11. Dimensions SectionYou use these settings to specify the weight and volume of the base unit of the item.
Element	Description
Weight	The weight of the item.
Weight UOM	The unit of measure for the weight of the item. In this box, you can select the following units of measure: The unit of measure specified in the Weight UOM box on the Company Details tab of the Companies (CS101500) form The units of measure that have a conversion rule defined on the Units of Measure (CS203100) form between them and the unit of measure in the Weight UOM box of the Companies form
Volume	The volume of the item.
Volume UOM	The unit of measure for the volume of the item. In this box, you can select the following units of measure: The unit of measure specified in the Volume UOM box on the Company Details tab of the Companies (CS101500) form The units of measure that have a conversion rule on the Units of Measure (CS203100) form between them and the unit of measure in the Volume UOM box of the Companies form

Table 12. Shipping Thresholds SectionIn this section, you can specify the thresholds the system uses for calculating the completeness of sales orders based on the quantity of items that are shipped.
Element	Description
Undership Threshold (%)	The minimum percentage of goods shipped (with respect to the ordered quantity) for the system to mark the order as completely shipped. This setting is not applicable to items with serial or lot numbers specified; these items should be shipped in the precise quantities in which they are ordered. This setting is used to provide the default value for sales orders.
Overship Threshold (%)	The maximum percentage of goods shipped (with respect to the ordered quantity) allowed by the customer. This setting is not applicable to items with serial or lot numbers specified; these items should be shipped in the precise quantities in which they are ordered. This setting is used to provide the default value for sales orders.

Deferral Tab

You use the Deferral tab to specify how deferrals should be performed for this non-stock item when it is sold or purchased. If no deferral code is assigned to the item on this tab, no deferrals will be performed, and the revenue or expense will be recognized immediately. If a code is assigned to the item, revenue from its sales will be recognized according to the settings specified for the deferral code.

If this non-stock item is a package—that is, if a deferral code with the Multiple-Deliverable Arrangement deferral code selected on the Deferral Codes (DR202000) form, as described in Managing Recognition for Packages—you should also add the required components to this package (other stock items or non-stock items) and define how the total package price should be allocated among the components. For each component, you should assign an individual deferral code, which will define how the price of the component will be deferred; otherwise, the item price will be recognized immediately. You can use different recognition methods to comply with the revenue recognition regulations of your country.


Element	Description
Deferral Code	The deferral code assigned to this non-stock item. The code specifies how the revenue from the sale of this item will be recognized. Deferral codes are defined on the Deferral Codes (DR202000) form. You can change the deferral code in this column manually, if needed. When you click the selector button in the column, the lookup table that opens shows only the deferral codes for which the Active check box is selected in the Summary area of the Deferral Codes (DR202000) form.
Default Term	The date range defined for deferred revenue recognition (for example, 2 years for a two-year customer support subscription that you sell). The box is available for editing only if the Flexible by Period, Prorate by Days or Flexible by Days in Period recognition method is selected for the deferral code selected in the Deferral Code box. The maximum value is 10000. Possible time units are year(s), month(s), week(s), and days(s).
Use Component Subaccounts	A check box that indicates (if selected) that a sales subaccount to be used in transactions generated by the Run Recognition process on the Run Recognition (DR501000) form will be copied from the Sales Sub. column of the Revenue Components table of the current form. Otherwise, the sales subaccount will be copied from the original invoice.
Total Percentage	The total percentage of the item price, as split among the components. This value is calculated automatically as the sum of the percentages you assign to the components if the item is sold as a package and consists of components. When the item is not a package, the total percentage is set to 100.

Table 13. Revenue Components Table
In this table, you can add detailed information about the components to be used for deferrals. For each component, you should assign a specific deferral code and specify the allocation method (which defines how the component price will be computed). For more information, see Managing Recognition for Packages.

Note: You can add the components to this table (that is, the Add Row button is available on the table toolbar) only if the non-stock item is a package. This is the case if you have selected in the Deferral Code box a deferral code for which the Multiple-Deliverable Arrangement check box is selected on the Deferral Codes form.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.
Column	Description
Inventory ID	The inventory ID of the component of this non-stock item, which is sold as a package.
Sales Account	The sales account used for this component.
Sales Sub.	The sales subaccount used for this component.
UOM	The unit of measure used for this component.
Quantity	The quantity of the specified units for this component of the non-stock item.
Deferral Code	The deferral code that has been specified for this component. If the Revenue Recognition by IFRS 15/ASC606 feature is enabled on the Enable/Disable Features (CS100000) form, this column becomes available for all components. For residual components, a deferral code is optional.
Default Term	The date range defined for the process of the deferred revenue or expense recognition (for example, 6 months for a six-month support license). This box is available for editing only if the Flexible by Periods, Prorate by Days or Flexible by Days in Period method is specified for the deferral code that you have selected in the Deferral Code column for this component.
Default Term UOM	The unit of measure for the default term: year(s), month(s), week(s), or day(s). This box is available for editing only if the Flexible by Periods, Prorate by Days or Flexible by Days in Period method is specified for the deferral code that you have selected in the Deferral Code column for this component.
Override Default Term	A check box that indicates (if selected) that the option selected in the Default Term column can be overridden. All the revenue components with flexible deferral codes that have this check box selected must have the same default term specified in the Default Term column. This column appears in the table if the Revenue Recognition by IFRS 15/ASC606 feature is enabled on the Enable/Disable Features form.
Allocation Method	The method used to allocate the document amount between the components. The following options are available: Percentage: The component price will be computed as the percentage of the total package price. If you select this option, the Percentage column becomes available for editing; in it, you need to enter the percentage defined for this component. Fixed Amount: The component price will be defined as a fixed price. If you select this option, the Fixed Amount column becomes available for editing; in it, you need to enter the amount defined for this component. Residual: This method applies to the non-deferral components. The price for such a component will be defined as the amount that will remain after the system deducts the deferred revenues of the other components from the total package amount. If the Revenue Recognition by IFRS 15/ASC606 feature is enabled on the Enable/Disable Features form, the following options are available in this column: Fair Value (default): For this component, the system will use the price that has the Fair Value check box selected on the Sales Prices (AR202000) form. Residual: This allocation method can be selected for one of the revenue components of an item with the MDA deferral code. If a document contains a single revenue component with this allocation method, the residual amount will be calculated as the document amount without taxes minus the revenue of non-residual components. If a document contains multiple revenue components with this allocation method, the calculated residual amount will be distributed among the residual components based on their allocation weights.
Fixed Amount	The fixed amount of the item price assigned to the component if the Fixed Amount option is selected in the Allocation Method column. This column becomes hidden if the Revenue Recognition by IFRS 15/ASC 606 feature is enabled on the Enable/Disable Features form. In this case, the system allows the entry of revenue components with an empty value in this column.
Percentage	The percentage of the item price for this component if the Percentage option is selected in the Allocation Method column. This column becomes hidden if the Revenue Recognition by IFRS 15/ASC 606 feature is enabled on the Enable/Disable Features form. In this case, the system allows the entry of revenue components with an empty value in this column.

GL Accounts Tab

This tab contains information about the default GL accounts used to post transactions related to this non-stock item. The specified accounts and subaccounts are mostly used as the sources of options for the posting settings of the item defined by its posting class.


Element	Description
Expense Accrual Account	For a non-stock item that is a component of a stock kit, an account (of the Expense or Liability type) that will be used to accrue the costs (standard costs) of non-stock components in the process of kit assembly. The account is one of the options for the Use Inventory/Accrual Account setting of the posting class of the item. For a Labor-type item, the expense accrual account is used to accrue the cost of labor on projects (the account is credited on release of time cards). The account will be used for time card related transactions if Labor Item Accrual is selected as the Expense Accrual Account Source setting on the Projects Preferences (PM101000) form. The account selected in this box should be configured as a control account for the inventory subledger. That is, for this account, IN should be selected in the Control Account Module column on the Chart of Accounts (GL202500) form. For more information on control accounts, see Control Accounts: General Information.
Expense Accrual Sub.	The subaccount to be used as the default expense accrual subaccount for this non-stock item. For transactions related to kit assembly, this subaccount is one of the sources for selecting segment values for the expense accrual subaccount according to the rules defined by the posting class (the Combine Inventory / Expense Sub. From box on the Posting Classes form). For transactions with a labor item, this subaccount is one of the sources for selecting segment values for the expense accrual subaccount according to the rule defined by the Expense Accrual Sub. Source setting on the Projects Preferences (PM101000) form.
Expense Account	The default expense account to be used for this non-stock item. If the Inventory and Order Management group of features is enabled in your system, this account will be used for transactions with this item as the default expense account if Inventory Item is selected in the Use COGS / Expense Account From box for the posting class of the item.
Expense Sub.	The subaccount to be used by default with the expense account for transactions related to this non-stock item. If the Inventory and Order Management group of features is enabled in your system, this subaccount is used as one of the sources for selecting segment values for the default expense subaccount defined by the posting class (the Combine COGS / Expense Sub. From box on the Posting Classes form).
PO Accrual Account	The account to be used as the default purchase accrual account to record purchases of this non-stock item on receipts if Inventory Item is selected in the Use PO Accrual Account From box for the posting class of the item. This element is available for only items for which a receipt is required; it appears only if the Inventory feature is enabled on the Enable/Disable Features form. The account selected in this box should be configured as a control account for the purchase orders subledger. That is, for this account, PO should be selected in the Control Account Module column on the Chart of Accounts (GL202500) form. For more information on control accounts, see Control Accounts: General Information.
PO Accrual Sub.	The corresponding subaccount. This subaccount is used as one of the sources for selecting segment values for the default purchase accrual subaccount defined by the posting class (the Combine PO Accrual Sub. From box on the Posting Classes form). This element is available only for items for which a receipt is required; it appears only if the Inventory feature is enabled on the Enable/Disable Features form.
Sales Account	The account to be used as the default sales account when this non-stock item is sold. If the Inventory and Order Management group of features is enabled in your system, this account will be used to record sales of this non-stock item if Inventory Item is selected as an option in the Use Sales Account From box for the posting class of the item.
Sales Sub.	The subaccount to be used by default for transactions recording a sale of this non-stock item. If the Inventory and Order Management group of features is enabled in your system, this subaccount is used as one of the sources for selecting segment values for the default sales subaccount defined by the posting class (the Combine Sales Sub. From box on the Posting Classes form).
Purchase Price Variance Account	The account (of the Expense type) to be used as the default purchase price variance account to record purchases of this non-stock item on receipts if Inventory Item is selected in the Use PO Accrual Account From box for the posting class of the item. The purchase price account is used to record any differences between the extended price on the purchase receipt and the extended price on the Accounts Payable bill (if this item is assigned any of the valuation methods except for the standard cost valuation method). This box is available only if the Inventory feature is enabled on the Enable/Disable Features form.
Purchase Price Variance Sub.	The corresponding subaccount. This subaccount is used as one of the sources for selecting segment values for the default purchase price variance subaccount defined by the posting class (the Combine Purchase Price Variance Sub. From box on the Posting Classes form). This box is available only if the Inventory feature is enabled on the Enable/Disable Features form.
Deferral Account	The account to be used to hold the deferred amount until it is fully recognized. The account type should be specified as follows: A liability account for a deferral code of the revenue type An asset account for a deferral code of the expense type The account selected in this box should be configured as a control account for the deferred revenue subledger. That is, for this account, DR should be selected in the Control Account Module column on the Chart of Accounts (GL202500) form. For more information on control accounts, see Control Accounts: General Information.
Deferral Sub.	The subaccount to be used with the Deferral account.

Table 14. Payroll Settings SectionYou use this section to configure the GL accounts for the splitting of payroll expenses if the user selects Labor Item as the source of the account or subaccount on the Payroll Preferences (PR101000) form.
Attention: The section is available only for non-stock items of the Labor type if the *Payroll* feature is enabled on the Enable/Disable Features (CS100000) form.
Element	Description
Earnings Account	For a Labor-type item, the default expense account used to record earnings.
Earnings Sub.	The corresponding subaccount used with the earnings account. The box is displayed if the Subaccounts feature is enabled on the Enable/Disable Features (CS100000) form.
Benefit Expense Account	For a Labor-type item, the default expense account to be used to record the benefit expense linked with the earning.
Benefit Expense Sub.	The corresponding subaccount used with the benefit expense account. The box is displayed if the Subaccounts feature is enabled on the Enable/Disable Features (CS100000) form.
Tax Expense Account	For a Labor-type item, the default expense account used to record tax expenses.
Tax Expense Sub.	The corresponding subaccount used with the tax expense account. The box is displayed if the Subaccounts feature is enabled on the Enable/Disable Features (CS100000) form.

Attributes Tab

You can use the Attributes tab to associate attributes with the non-stock item. You can select each attribute from the list of attributes defined in the system. To add a new attribute, you use the Attributes (CS205000) form.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Table 15. Attribute Table ColumnsIn this table, you can view the attributes and their values specific for the item. The attributes listed here are those defined for the item class on the Attributes tab of the Item Classes (IN201000) form.
Column	Description
Attribute	The attribute available for this item. The list of attributes is defined for the item class.
Required	A check box that indicates (if selected) that the attribute value is required for the item.
Category	The category of the attribute, which is one of the following: Attribute: The attribute is a general attribute; it is not intended to be used for generating matrix items. Variant: The attribute is used for generating matrix items This column is displayed only if the Matrix Items feature is enabled on the Enable/Disable Features (CS100000) form.
Value	The value of the attribute specific to the item.

Table 16. Sales Categories Table ColumnsBy using this table, you can select the values of the sales categories for the non-stock item. To define the sales categories or view their details, use the Item Sales Categories (IN204060) form.
The table is available if the *Inventory and Order Management* group of features is enabled on the Enable/Disable Features (CS100000) form.
Column	Description
Category ID	The sales category identifier.

Table 17. Image Upload
Element	Description
Browse	Locates the image you want to upload.
Upload	Uploads the selected image.

Related Items Tab

In the table on this tab, you can specify items related to the item selected on the form, which can be considered the original item. The relations between items can be used, for example, to define a specific section of a web store where related items are displayed in the e-commerce integration scenarios (with informational labels such as Other Users Bought or Services). If you specify related items, when the original item is added to a document on the Details tab of the Sales Orders (SO301000) or Invoices (SO303000) form, information about the original item's related items will be displayed in the Related Items column.

For each related item you list on the current tab, you can specify the type of relation and the tag (informational label). The default lists of relations and tags consist of those that are typically used in the e-commerce industry; you can extend these lists by using customization. You design the mapping between relation types and tags in the web store during the implementation of the e-commerce integration.

This tab is displayed only if the Retail Commerce feature, which provides integration with external shopping carts and marketplaces for omni-channel sales and fulfillment, is enabled on the Enable/Disable Features (CS100000) form.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.


Column	Description
Relation	The type of relation between the item in the row and the original item selected on the form. You can select any of the following options: Cross-Sell: This related item can be sold along with the original item in order to increase the value of a sale. For example, you can specify a cover for a laptop as a cross-sell item for a laptop. Up-Sell: This related item can be sold instead of the original item in order to increase the value of a sale. For example, you can specify the latest model of a laptop as an up-sell item for an out-of-date laptop. Substitute: This related item can be sold instead of the original item if the original item is out of stock so that a sale can still happen. For example, you can specify a similar model of a laptop as an substitute item for the original laptop in case the original laptop is out of stock. Other: This item is related to the original item in some other regard.
Rank	The order in which the item in the row is displayed among the listed related items. The ranks of the items listed in the table determine the order in which the system displays items with the same type of relation (as specified in the Relation column) in the website section that corresponds to the relation in e-commerce integration or on the Sales Orders or Invoices form.
Tag	An additional characteristic of the relation type of the item in the row. Select one of the following options: Complementary Items Items of Interest Other Users Bought Essential Related Products Services Premium Customization Options Promotional Popular Seasonal Related Substitute Alternative
Inventory ID	The identifier of the related stock or non-stock item.
Description	The description of the item, which the system copies from the item settings into this column.
UOM	The unit of measure of the related item. You can select the UOM from the list of available units for the item. By default, the base UOM for the item is specified.
Quantity	The quantity of the related item required to replace one original item (for substitute and up-sell items) or the quantity of the item of the Cross-Sell or Other relation type to be added to one original item.
Effective Date	The date when the relation between the item in this row and the item selected on the form starts to be active. By default, this column contains the current business date.
Expiration Date	The last day the relation is active.
Customer Approval Not Needed	A check box that indicates (if selected) that the related item can be selected in a sales order or SO invoice without approval needing to be obtained from the applicable customer. If this check box is cleared, the salesperson has to confirm with the customer that the item can be replaced. This check box can be selected only for a related item with the Substitute type of relation.
Required	A check box that indicates that this related item is required for the original item when the original item is sold. The check box can be selected if the related item has the Substitute, Cross-Sell, or Other type of relation. If this check box is selected for an item with the Substitute relation type, on the Details tab of the Sales Orders or Invoices form, the Substitution Required check box is selected for the item in a sales order or invoice. By default, this check box is cleared.
Active	A check box that indicates (if selected) that the relation between the items is active. By default, this check box is selected.

Description Tab

On this tab, you can create a description for the non-stock item that may include tables, images, and web links.

Service Skills Tab

On this tab, you can specify the skills that are necessary to perform the service.

This tab is available only if the Service Management feature is enabled on the Enable/Disable Features (CS100000) form and Service is selected in the Type box in the Item Defaults section on the General tab of the current form.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.


Element	Description
Skill ID	The skill that is needed to perform the service. You can add and view the list of available skills on the Skills (FS200600) form.
Description	Read-only. A description of the skill.

Service License Types

On this tab, you can specify the types of licenses that are necessary to perform the service.

This tab is available only if the Service Management feature is enabled on the Enable/Disable Features (CS100000) form and Service is selected in the Type box in the Item Defaults section on the General tab of the form.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.


Element	Description
License Type ID	The license type that is needed to perform the service. You can add the license type on the License Types (FS200900) form.
Description	Read-only. A description of the license type.

Resource Equipment Types

On this tab, you can specify the types of resource equipment that are necessary to perform the service.

This tab is available only if the Service Management feature is enabled on the Enable/Disable Features (CS100000) form and Service is selected in the Type box in the Item Defaults section on the General tab of the form.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.


Element	Description
Equipment Type ID	The resource equipment type that is needed to perform the service. You can view the list of equipment types and add a new resource equipment type on the Equipment Types (FS200800) form.
Description	Read-only. A description of the equipment type.

Pick Up/Delivery Items

On this tab, you can specify the stock items that will be picked up or delivered.

This tab is available only if the Service Management feature is enabled on the Enable/Disable Features (CS100000) form and Service is selected in the Type box in the Item Defaults section on the General tab of the form.


Element	Description
Pickup/Delivery Items	You can select one of the following options: No Items Related: Items are not picked up or delivered during the performing the service. Items Will Be Picked Up: Items are picked up during the performing the service. You can specify the stock items in the table of the tab. Items Will Be Delivered: Items are delivered during the performing the service. You can specify the stock items in the table of the tab.

Table 18. Table ColumnsIn this table, you can specify the stock items that are picked up or delivered.
The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.
Column	Description
Pickup/Delivery Item ID	The stock item that is picked up or delivered.
Description	Read-only. A description of the stock item.

Sync Status Tab

This tab is available only if the Salesforce Integration feature is enabled on the Enable/Disable Features (CS100000) form.

On this tab, you can review the synchronization status of the record. If the record has not been synchronized with Salesforce, you can initiate the synchronization process by clicking the Sync to Salesforce button. For more details, see Overview of Synchronization with Salesforce.

Table 19. Table Toolbar
The table toolbar includes standard buttons and buttons that are specific to this table. For the list of standard buttons, see Table Toolbar. The table-specific buttons are listed below.
Button	Description
Sync with Salesforce	Synchronizes the data with Salesforce. This button is available if the Salesforce Sync data provider is marked active on the Data Providers (SM206015) form and only for entities listed on the Salesforce Sync (SF205020) form.

Table 20. Table Columns
Column	Description
Data Provider	The data provider used for data synchronization with the external system.
Ext. Ref.	The external reference to the corresponding synchronized record in the external system.
Status	The synchronization status of the record. The following options are available: Modified Locally: The record was modified in MYOB Advanced, and then the data was synchronized with the external system. Modified Externally: The record was modified in the external system, and then the data was synchronized with MYOB Advanced. Synchronized: The record was created or deleted in one of the systems, and then the data was synchronized with the other system.
Operation	The operation that modified the record data. The following options are available: Update, Insert, and Delete.
Error	The error message displayed for this record if synchronization has failed.
Latest Attempt	The date and time of the latest synchronization attempt.
Import Scenario	The import scenario used for importing this entity's data from the external system.
Export Scenario	The export scenario used for exporting this entity's data to the external system.

eCommerce Tab

This tab is available only if the Retail Commerce feature is enabled on the Enable/Disable Features (CS100000) form.

On this tab, you can specify information that is related to selling the item in an online store, such as the availability and visibility of the item and the metadata to be used by search engines to find relevant information and display it in search results. When you export the item to the online store, the corresponding elements on the product information page in the control panel of the store are automatically populated with the information from this tab.


Element	Description
Export to External System	A check box that indicates (if selected) that the non-stock item is allowed to be exported to an external e-commerce system or to multiple systems. If the Retail Commerce feature is enabled on the Enable/Disable Features (CS100000) form, when a non-stock item is created, the state of this check box is determined by the state of the similar check box of the item class of the item. If the non-stock item is a matrix item, the default state of this check box is copied from the template item settings when the item is generated. You can override the default state of this check box, if necessary.
Visibility	The visibility of the item in the online store. You can select one of the following options: Store Default: The item visibility is set based on the default visibility specified in the store settings on the BigCommerce Stores (BC201000) form or on the Shopify Stores (BC201010) form. Visible: The item is visible on the storefront immediately after synchronization with the store. Featured: The item is visible on the storefront and is listed among the featured products displayed on the front page of the store. Invisible: The item is exported to the product list of the external e-commerce system but does not appear on the storefront.
Availability	The availability of the item to be set in the online store. You can select one of the following values: Store Default: The item availability is set based on the default availability configured in the store settings on the BigCommerce Stores form or on the Shopify Stores form. Set as Available (Don't Track Qty). The item is available, and the quantity of the item is not tracked. Set as Pre-Order/Continue Selling: The item is available for pre-order. Note: Pre-order functionality is currently not supported in Shopify out of the box. If this option is selected and the item is synchronized with a Shopify store, the item will be available in the Shopify store and its quantity will not be tracked. Do Not Update: The availability status of the item is not updated in the store. Set as Unavailable: The item is disabled and is not available for purchasing in the online store.
Custom URL	The custom URL of the product page in the online store.
Page Title	The text to be included in the `<title>` tag in the HTML code of the product page.
Search Keywords	The keywords and search terms that are relevant to the information about the item. Search keywords are used when a customer searches from within the online store.
Meta Keywords	The values, which should be separated by commas, to be included in the `<meta>` tag in the HTML code of the product page.
Meta Description	The description to be included in the `<meta>` tag in the HTML code of the product page.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Table 21. Media URLs Table ColumnsIn this table, you can specify the links to images and videos of the product that you can display on the product page of your online store to engage customers.
Column	Description
URL	The URL of an image or a YouTube video of the item to be uploaded to the product page. Note: For a YouTube video, you can specify both the full URL or the Share URL.
Type	The type of the media file. You can select either of the following values: Image: The URL links to an image. Video: The URL links to a YouTube video.

Side Panel

By using the side panel, you can view the item you have opened on the form while simultaneously viewing information related to the item.

The side panel has multiple tabs, each of which you can view by clicking the tab's icon. These tabs are described below.


Tab	Description
Item Sales Prices	The Sales Prices (AR202000) form, which displays sales prices for the item selected on the current form.
Item Vendor Prices	The Vendor Prices (AP202000) form, which displays vendor prices for the item selected on the current form.
Kit Specifications	The Kit Specifications (IN209500) form, which displays the settings of the kit specification for the revision that was last modified. The tab is displayed if for the selected non-stock item, the Is Kit check box is selected on the current form.