Batch Payments

Removes all unreleased payments or voids released payments at once from the batch and assigns the Canceled status to the batch.

This command is available if the status of the batch is Exported.

Changes the batch's status from Exported to Balanced so that payments can be added to or removed from the batch.

This command is available if the status of the batch is Exported.

Changes the status of the record to On Hold. You click this command when you want to make changes to the record or pause its processing.

This button and command are available if the document has the Balanced status. This status is assigned by default to a new document if the Hold Documents on Entry check box on the Accounts Payable Preferences (AP101000) form is cleared.

Releases the batch of payments.

Changes the status of the document from On Hold to Balanced, making it possible to release the document.

This button and command are available only if the document has the On Hold status. For a new document, they appear by default if the Hold Documents on Entry check box on the Accounts Payable Preferences (AP101000) form is selected.

Voids the released payments in a released batch and the batch itself. The status of the batch is changed to Voided.

When you click this command, the system opens the Void Batch Payments dialog box.

This command is available if the status of the batch is Released.

The date on which the payments in the batch should be voided. This date must be the same as or later than the date of the most recent payment in the batch.

This box appears in the dialog box if the Specific Date option button is selected.

The status of the batch, which the system assigns automatically.

A batch can have one of the following statuses:

• On Hold: The batch has been created and can be edited. This status is assigned to a new batch if the Hold Documents on Entry check box is selected on the Accounts Payable Preferences (AP101000) form.

  You can add payments to a batch with this status or delete payments from the batch if the payments are not released.

• Balanced: The batch has been created and can be exported if the Release Batch Payments Before Export check box is cleared on the Payment Methods (CA204000) form for the payment method or released if the Release Batch Payments Before Export check box is selected. This status is also assigned to a batch that was unsuccessfully exported.

  This status is assigned to a new batch if the Hold Documents on Entry check box is cleared on the Accounts Payable Preferences (AP101000) form.

  You can add payments to a batch of this status or delete payments from the batch if the payments are not released.

• Released: All the payments in the batch have been released.
• Exported: The batch has been exported to a file and is locked for editing. The unreleased payments in the batch remain unreleased.
• Canceled: All unreleased or voided released payments have been removed from the batch.
• Voided: All payments included in the batch have been voided and the GL transactions generated for the payments have been voided.

A unique number automatically assigned to the batch.

This box may have a default value, depending on whether the Batch Last Reference Number column on the Cash Accounts (CA202000) form is empty for the selected payment method and cash account as follows:

• If the column is empty, this box will initially be empty too, but you can specify a number.
• If a value has been entered in the column, when you created this batch payment on the current form for the payment method and cash account, the system will increment the value by 1 for the batch payment and insert this value in the current box.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Additional payment information that should be exported to addenda records of the U.S. ACH file. This value is generated automatically when an AP payment is added to a batch. The value is generated according to the formula specified in the Payment-Related Information box on the Plug-In Settings tab of the Payment Methods (CA204000) form.

You can update the generated value manually for each AP payment before exporting the batch if the status of the batch is On Hold or Balanced.

This column is displayed if for the payment method selected on the current form, the following conditions are met on the Payment Methods (CA204000) form:

• The payment method has the US ACH Plug-In option selected in the Export Method box on the Settings for Use in AP tab.
• The Include Addenda Records check box is selected for the payment method on the Plug-in Settings tab.

Additional payment information, which is generated automatically by the system based on the formula specified in the Originator's Sundry Information box on the Plug-in Settings tab of the Payment Methods (CA204000) form for the Canadian EFT plug-in.

This value is generated when an AP payment document is added to a batch or a batch is created. If the calculated value is longer than 15 characters, it is truncated.

This column appears on the form if the Canadian Localization feature is enabled on the Enable/Disable Features (CS100000) form and a payment method that uses the Canadian EFT plug-in is selected for the batch.