AP Register

Form ID: (AP621500)

This report lists all the AP documents that have been released in the system. On the report form, you can specify a particular vendor (or view information on all vendors) and the financial period or range of periods you want to report on, among other selection parameters.

In the report, documents are arranged by type, date, and vendor. Document amounts are shown in the original currency and in the base currency.

See the following section for a description of each parameter on the Report Parameters tab of the report form. For more information about using other elements on the report form, see Reports.

Report Parameters

On the Report Parameters tab, you use the following parameters to select the information to be displayed on the report:

  • Company/Branch: The company, branch, or company group for which you want to view information. By default, the current company or branch is selected. You can select another branch, company, or company group to which you have access or leave the box blank to view information about all companies in the tenant.

    This parameter is required if the Multiple Base Currencies feature is enabled on the Enable/Disable Features (CS100000) form.

  • From Period: The financial period that starts the range of periods for which you want to view information. The list of periods contains all the periods, including the closed ones.

    By default, the current financial period is used.

  • To Period: The financial period that ends the range of periods for which you want to view information.

    By default, the current financial period is used.

  • Document Type: The type of documents to be viewed. Select a type, or make no selection to view documents of all types.
  • Vendor: The vendor the report will cover. Select a vendor, or make no selection to view documents of all vendors.
    The list of vendors available for selection may be limited based on the role or roles assigned to the user account to which you are signed in if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form. In this case, the Restrict Visibility To box appears on the Financial tab of the Vendors (AP303000) form. With the feature enabled, a vendor is available for selection if one of the following is true:
    • The Restrict Visibility To box is empty for the vendor—that is, the vendor’s visibility is not restricted.
    • A branch, company, or a company group is specified in the Restrict Visibility To box for the vendor, and your user account has the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of the Branches (CS102000) form for the selected branch, or the Company Details tab of the Companies (CS101500) form for the selected company or a company within the company group.
  • Created By: The user who created the documents you want to include in the report.
  • Last Modified By: The user who last modified the documents you want to include in the report.