Vendor Prices

Form ID: (AP202000)

You can use this form to add, view, and edit each vendor's prices for stock and non-stock items. Changes made here become effective immediately.

Different vendors may offer different prices for the same item. You can create a price worksheet containing all prices for inventory items matching the selected criteria. For more information on vendor prices, see Maintaining Vendor Prices.

Form Toolbar

The form toolbar includes standard and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands are listed in the following table.


Button	Description
Create Price Worksheet	Navigates to the Vendor Price Worksheets (AP202010) form, where you can create a price worksheet containing all prices matching the criteria selected on the current form. By default, a new worksheet is created with the On Hold status and the current business date. Note: If the selection of records contains multiple records defined for the same inventory item, but effective on different dates, the system forces you to specify particular date in the Effective As Of box to eliminate duplicates (all records in the worksheet are to be effective on the same date).

Selection Area

In the Selection area, you can select purchase prices for viewing—and possibly revising—by their vendor, particular inventory item, effective date, and item class. You can display only the prices of items assigned to your workgroup (or another specific workgroup), or you can display only the prices of the items assigned to you.


Element	Description
Vendor	The vendor for which you want to review purchase price information.
Item Class	The item class of the prices of items for which you want to review purchase price information. You can leave the box blank to view information on item prices in all item classes.
Effective As Of	A date that you select to view or edit prices effective on or after this date. By default, the current business date is displayed.
Inventory ID	The ID of the inventory item for which you want to review purchase price information.
Warehouse	The warehouse for which you want to review purchase price information. This box appears if the Multiple Warehouses feature is enabled on the Enable/Disable Features (CS100000) form.
Product Manager	A box and the Me check box, which you can use to select the product manager as follows: Select the Me check box to view the prices of items assigned to you. The box will contain your user name. Clear the Me check box and select another user name to view the prices of items assigned to the user. Leave the boxes blank to view the prices of items assigned to all users of the selected product workgroup or all groups.
Product Workgroup	A box and the My check box, which you use as follows to select the product workgroup of the product manager of the prices of items you want to view: Select the My check box to view the prices of items assigned to your product workgroup (or to a selected user in the group). Clear the My check box and select a product workgroup in the unlabeled box to display the prices of items assigned to the product workgroup (or to a particular product manager, if you select one, in the selected group). Leave the box blank and clear the check box to view the prices of items assigned to all product workgroups.

Table

This table displays the prices for items that match the criteria you have specified. You can view and edit the existing items and add new records.

The visibility of records with the Vendor price type may be limited based on the roles assigned to the user account to which you are signed in if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form. With the feature enabled, the Restrict Visibility To box appears on the Financial tab of the Vendors (AP303000) form. The system displays the prices of the vendors for which one of the following is true:

The Restrict Visibility To box is empty for the vendor—that is, the vendor’s visibility is not restricted.
A branch, company, or company group is specified in the Restrict Visibility To box for the vendor, and your user account has the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of the Branches (CS102000) form for the selected branch, or the Company Details tab of the Companies (CS101500) form for the selected company or a company within the company group.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Table 1. Table Columns
Column	Description
Vendor	The ID of the vendor account for which you want to review prices. The list of vendors available for selection may be limited based on the role or roles assigned to the user account to which you are signed in if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form. In this case, the Restrict Visibility To box appears on the Financial tab of the Vendors (AP303000) form. With the feature enabled, a vendor is available for selection if one of the following is true: The Restrict Visibility To box is empty for the vendor—that is, the vendor’s visibility is not restricted. A branch, company, or a company group is specified in the Restrict Visibility To box for the vendor, and your user account has the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of the Branches (CS102000) form for the selected branch, or the Company Details tab of the Companies (CS101500) form for the selected company or a company within the company group.
Vendor Name	The name of the vendor account for which you want to review prices.
Inventory ID	The stock or non-stock item, by its inventory ID, for which price information is listed. Also, if the Load Vendor Prices by Alternate ID check box is selected on the Price/Discount Settings tab of the Accounts Payable Preferences (AP101000) form, you can enter alternate IDs of items in this column. For more details, see Uploading Prices with Alternate IDs and Creating Alternate IDs from Price Worksheets.
Description	The description of the inventory item.
UOM	The unit of measure (UOM) used for the item. You can select any of the units defined for this item and set a separate price for it.
Warehouse	The warehouse for which the price is defined. If this box is empty, the item price applies to all warehouses. This column appears if the Multiple Warehouses feature is enabled on the Enable/Disable Features (CS100000) form.
Promotional	A check box that indicates, if selected, that the price for this item is promotional. Such prices should have expiration dates after which they are not used and may overlap with regular prices.
Break Qty.	The quantity to define a lower bound for a quantity tier with a specific price. This column appears if the Volume Pricing feature is enabled on the Enable/Disable Features (CS100000) form.
Price	The price for the item. You can set any price here, and it becomes effective immediately after you click Save.
Currency	The currency in which this vendor's price is specified. By default, the system uses the currency specified for the selected vendor.
Effective Date	The date when the price became effective.
Expiration Date	The date when the price expires.