Recalculate Vendor Balances

Form ID: (AP509900)

You can use this form to recalculate the balances of selected vendors. Balances are recalculated based on the history records and are matched to the account balances stored in the database.

Tip:

We recommend that you run this process only if a system error has occurred and the vendor account balances are incorrect. You can use the Vendor Details (AP402000) form to see if there is any discrepancy between the vendor balance and the total amount of all the released vendor documents. For details on the vendor account history, use the Vendor History (AP652000) report.

To use this form, you select a financial period (and, optionally, a vendor class) in the Selection area, and view the list of vendors in the table. To recalculate the balances of all vendors in the list, click Process All. To recalculate the balances of selected vendors, select the check boxes next to those vendors and click Process.

Form Toolbar

The form toolbar includes standard and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands are listed in the following table.


Button	Description
Process	Recalculates balances for the vendors you have selected in the list.
Process All	Recalculates balances for all the vendors in the list.

Selection Area

You use the elements in this area, described in the following table, to select the financial period (and, optionally, the vendor class) for which you want to recalculate vendor balances.


Element	Description
Fin. Period	The financial period starting in which you want to recalculate vendor balances. By default, this box shows the earliest financial period that is not locked in the accounts payable subledger, that is, the earliest period with one of the following statuses: Inactive, Open, or Closed.

Table

This table contains the list of vendors for the selected financial period.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Table 1. Table Columns
Column	Description
Included	An unlabeled check box that you can select to include a vendor account in processing.
Vendor	The identifier of the vendor account. If you click this link, the system displays the selected vendor's details on the Vendors (AP303000) form.
Vendor Class	The class to which the vendor belongs.
Vendor Name	The name of the vendor.