Check Register

Form ID: (AP404500)

You use this form to find out whether a particular check number has been used and if it has, by which AP check.

This form displays only records related to the following types of check payments:

  • Printed from the system: The payment method of such checks has the Print Check option selected in the Additional Processing section on the Settings for Use in AP tab of the Payment Methods (CA204000) form.
  • Manual (written from a checkbook): The payment method of such checks has the following settings on the Settings for Use in AP tab of the Payment Methods form:
    • The Not Required option is selected in the Additional Processing section
    • The Require Unique Payment Ref. check box is selected in the Payment Settings section
Attention:
This form does not display payments whose payment method has the Create Batch Payment option selected in the Additional Processing section on the Settings for Use in AP tab of the Payment Methods form.

On the Release Payments (AP505200) form, you can return a printed AP check to the Pending Print status for further reprinting. You can either reprint the AP check with the same number (the system will reuse the check number) or with a new number (the system will void the previous check number). The current inquiry enables visibility of the voided check numbers.

By default, access to this inquiry form has been granted to the following predefined financial roles:

  • AP Clerk
  • AP Admin
  • AP Viewer

Form Toolbar

The form toolbar includes only standard buttons. For the list of standard buttons, see Form Toolbar and More Menu.

Selection Area

You use the elements in this area to specify the criteria of the checks you want to view.

Element Description
Cash Account The ID of the cash account for which you want to review checks created in the system.
Payment Method The ID of the payment method for which you want to review checks created in the system.
Check Number

The number of a particular check whose availability in the system you want to verify.

If you are using the form to find out the availability of one particular check number, you can specify a number; otherwise, you can leave this box blank.

Table

This table displays the checks that match the criteria you specified in the Selection area.

In the table, you can arrange data based on quick filters. For details, see Quick Filters.

Column Description
Cash Account

The cash account for which the check was issued.

You can click the link in this column to review the cash account on the Cash Accounts (CA202000) form, which opens in a pop-up window.
Payment Method

The payment method specified for the check.

You can click the link in this column to review the payment method on the Payment Methods (CA204000) form, which opens in a pop-up window.
Check Number

The payment reference number of the check (Check Number in the Selection area) specified in the Payment Ref. box in the Summary area of the Checks and Payments (AP302000) form during creation of the check.

If a check has multiple stubs and has been printed, all check numbers used by the system are shown in this column.
Reference

The reference number of the check document specified in the Reference Nbr. box in the Summary area of the Checks and Payments (AP302000) form. This number is used internally by the system and does not appear on the printed check.

You can click the link in this column to review the check on the Checks and Payments (AP302000) form, which opens in a pop-up window.
Status The status of the check, which has been assigned by the system and is displayed in the Status box in the Summary area of the Checks and Payments (AP302000) form.
Payment Date The payment date of the check specified in the Application Date box in the Summary area of the Checks and Payments (AP302000) form.
Payment Period The financial period to which the payment date of the check belongs, as specified in the Application Period box in the Summary area of the Checks and Payments (AP302000) form.
Vendor

The ID of the vendor for whom the check was issued.

You can click the link in this column to review the vendor record on the Vendors (AP303000) form, which opens in a pop-up window.
Vendor Name

The name of the vendor for whom the check was issued.

You can click the link in this column to review the vendor record on the Vendors (AP303000) form, which opens in a pop-up window.
Payment Amount The payment amount of the check, which is specified in the Payment Amount box in the Summary area of the Checks and Payments (AP302000) form.
Currency

The currency in which the check was issued.

You can click the link in this column to review the currency on the Currencies (CM202000) form, which opens in a pop-up window.
Attention:
This form displays information for any currency except for the base currency. You can view information on the base currency in the Base Currency Settings (Shared) section on the Company Details tab of the Companies (CS101500) form.
Balance The balance of the check specified in the Unapplied Balance box in the Summary area of the Checks and Payments (AP302000) form.
Created On The date when the check document on the Checks and Payments (AP302000) form was created.
Created By The username of the system user who created the check document.