Vendor Inventory

Form ID: (PO201000)

On this form, you can maintain vendor inventory catalogs—lists of items purchased from a particular vendor and their prices. The system uses this information when users create purchase orders. For more information, see Vendor Catalogs.

You can maintain catalogs for particular vendor locations if the Business Account Locations feature is enabled on the Enable/Disable Features (CS100000) form. In this case, the Location box appears in the Summary area of the form, and the system can track the inventory of individual vendor locations.

You can import the lists of items you purchase from your vendors at their locations. You can also populate or expand a vendor's catalog manually by adding items to the table on this form. If you add an item to the current form and this vendor is not listed on the Vendors tab of the Non-Stock Items (IN202000) or Stock Items (IN202500) form for the item, this vendor is added to the list of vendors in the item's settings. Also, if you delete an item from the current form, this vendor is removed from the list of vendors in the item's settings. Similarly, the system automatically adds an item to the vendor catalog if the vendor is listed on the Vendors tab of the item settings on the Non-Stock Items (IN202000) or Stock Items (IN202500) form. The system also deletes an item from the vendor catalog if a user deletes the vendor from the item settings.

In addition, based on purchases of items from the vendor, the system may automatically add items to the vendor catalog (if they were not already listed for the vendor) and update each item's last vendor price. The option selected in the Vendor Price Update box on the Price/Discount Settings tab of the Accounts Payable Preferences (AP101000) form determines whether and when the updates occur:

• When a purchase order containing the item is saved (if the selected option is On PO Entry).
• On the release of a bill that includes the item (if the selected option is On AP Bill Release).
• Under no circumstances (if the selected option is None). That is, the last vendor price will not be updated on entry or release of a vendor document, and the item will not be added to the vendor catalog for this vendor (if it was not already listed there).

In this list of items, you can maintain the alternate IDs used by the vendor. If subitems are used in your system, the vendor's inventory ID can be assigned to each inventory item–subitem pair.

Form Toolbar

The form toolbar includes only standard buttons. For the list of standard buttons, see Form Toolbar and More Menu.

Selection Area

In this area, you can select a vendor (and a vendor location, if applicable) for which you want to maintain the vendor catalog. The table below then displays the inventory items you have purchased from the vendor (and location, if one is selected).

Table

In this table, you can view and edit the list of the vendor's inventory items that are available from the vendor at the selected vendor location (if applicable). The list includes items that might be purchased in the future and items that have already been purchased. If this vendor is specified for an item on the Vendors tab of the Stock Items (IN202500) or Non-Stock Items (IN202000) form, the item is listed in this table.

For each listed item (or subitem, if subitems are used in the system), you can specify the alternate ID used for the item by the vendor, and other vendor-specific information. The last column displays the vendor price (based on the purchase unit of measure) used last for this item on a document of specific type. There can be multiple lines for the same item if it is purchased in different units of measure (UOMs). To view all of the vendor's prices for a particular listed item, click the item in the table and then click Vendor Prices on the table toolbar.