Posting Classes

Form ID: (IN206000)

Note: This form is available only if the Inventory feature is enabled on the Enable/Disable Features (CS100000) form.

You use this form to define posting classes for stock and non-stock items. A posting class is a group of settings that provide the default values for the purchase, sales, and inventory transactions with the item and define how these transactions will be posted to the General Ledger. By using this form, you can browse through the existing posting classes and modify their properties, add new posting classes, and delete obsolete classes from the system. For more details on posting classes, see Posting Class Creation: General Information and Inventory Transactions.

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The form toolbar includes only standard buttons. For the list of standard buttons, see Form Toolbar and More Menu.

Summary Area

In this area, you can enter the identifier and description of a new posting class, or select an existing class to view or modify its details.


Element	Description
Class ID	The unique alphanumeric identifier of the posting class. A string up to 10 characters may be used.
Description	A brief description of the posting class.

General Tab

On this tab, you can specify how (from what sources) the accounts and subaccounts will be selected for specific-type inventory transactions that involve items of the class.

You can specify the rules of selecting segment values for subaccounts to be used in transactions of various types with items of the posting class. To set up the rule for subaccounts of specific type, for each segment in the subaccount mask, press F3 and choose a source of the segment value, which is one of the following options:

I: The subaccount of this specific type associated with the inventory item. Subaccounts for stock items are specified on the GL Accounts tab of the Stock Items (IN202500) form and for non-stock items on the GL Accounts tab of the Non-Stock Items (IN202000) form.
W: The subaccount of this specific type associated with the warehouse. Subaccounts for warehouses are specified using the Warehouses (IN204000) form.
This option appears only if the Multiple Warehouses feature is enabled on the Enable/Disable Features (CS100000) form.
P: The subaccount (of this specific type) associated with the posting class. Subaccounts for posting classes are specified on the GL Accounts tab of this form.

For a segment, the character designating the option is repeated as many times as there are characters in the segment. See Combined Subaccounts: General Information for additional information.

Note: If your organization uses a predefined list of subaccounts (that is, if the By Segmented Keys lookup mode is selected for the SUBACCOUNT segmented key on the Segmented Keys (CS202000) form), then before you assign any items to this posting class, make sure that all subaccounts that may result from using these rules are added to the list on the Subaccounts (GL203000) form.


Element	Description
Use Inventory/Accrual Account From	The source of the inventory account (of the Asset type) for stock items or expense accrual account (of the Expense or Liability type) for non-stock items that are components of stock kits or labor items to be used for transactions that involve items assigned to this posting class. You can select one of the following options: Inventory Item: Uses the inventory account associated with the stock item or the expense accrual account associated with the non-stock item. The inventory account for stock items is specified on the GL Accounts tab of the Stock Items form. The expense accrual account for non-stock items is specified on the GL Accounts tab of the Non-Stock Items form. Warehouse: Uses the inventory account associated with the warehouse. This inventory account is specified on the GL Accounts tab of the Warehouses form. This option is applicable to stock items only. Posting Class: Uses the inventory or expense accrual account associated with the posting class. The accounts associated with the posting class are specified on the GL Accounts tab of this form. For more information, see Inventory Transactions.
Combine Inventory / Accrual Sub. From	A subaccount rule that defines how the subaccount to be used with the inventory account (or expense accrual account for non-stock items or labor items) is composed for transactions that involve items of the posting class. This box appears only if the Subaccounts feature is enabled on the Enable/Disable Features form.
Use Sales Account From	The source of the sales account to be used for inventory transactions of the Issue type that involve items of the posting class. You can select one of the following options: Inventory Item: To use the sales account associated with the inventory item. This sales account is specified on the GL Accounts tab of the Stock Items form. Warehouse: To use the sales account associated with the warehouse. This sales account is specified on the GL Accounts tab of the Warehouses form. Posting Class: To use the sales account associated with the posting class. This sales account is specified on the GL Accounts tab of this form. For more information, see Inventory Transactions.
Combine Sales Sub. From	A rule that defines how the subaccount used with the sales account is composed for inventory transactions that involve inventory items of the posting class. This box appears only if the Subaccounts feature is enabled on the Enable/Disable Features form.
Use COGS / Expense Account From	The source of the COGS (for stock items) or expense (for non-stock items) account to be used for inventory transactions that involve items of the posting class. You can select one of the following options: Inventory Item: To use the COGS or expense account associated with the item on the GL Accounts tab of the Stock Items (or Non-Stock Items) form. Warehouse: To use the COGS or expense account associated with the warehouse on the GL Accounts tab of the Warehouses form. Posting Class: To use the COGS or expense account associated with the posting class on the GL Accounts tab of this form. For more information, see Inventory Issue Processing.
Copy COGS Sub. from Sales	A check box that indicates (if selected) that the system will copy the COGS or expense subaccount from the sales subaccount. When this check box is selected, you cannot define the rule in the Combine COGS / Expense Sub. From box. This check box appears only if the Subaccounts feature is enabled on the Enable/Disable Features form.
Combine COGS / Expense Sub. From	The rule that defines how the subaccount to be used with the COGS (for stock items) or expense (for non-stock items) account is composed for transactions that involve items of the posting class. Combine COGS / Expense Sub. From is enabled only if the Copy COGS Sub. from Sales check box is cleared. The sources of the segment values are Warehouse, Posting Class, and Inventory Item. This box appears only if the Subaccounts feature is enabled on the Enable/Disable Features form.
Use Std. Cost Variance Account From	The source of the standard cost variance account to be used for the inventory transactions with items of the posting class. You can select one of the following options: Inventory Item: To use the standard cost variance account specified for the inventory item on the GL Accounts tab of the Stock Items form. Warehouse: To use the standard cost variance account specified for the warehouse on the GL Accounts tab of the Warehouses form. Posting Class: To use the standard cost variance account specified for the posting class on the GL Accounts tab of the Posting Classes (IN206000) form. For more information, see Item Costs and Valuation Methods.
Combine Std. Cost Variance Sub. From	The rule that defines how the subaccount to be used with the standard cost variance account is composed for the inventory transactions that involve inventory items of the posting class. This box appears only if the Subaccounts feature is enabled on the Enable/Disable Features form.
Use Std. Cost Revaluation Account From	The source of the standard cost revaluation account to be used for inventory transactions involving items of the posting class. You can select one of the following options: Inventory Item: To use the Standard Cost Revaluation Account selected for the item. This Standard Cost Revaluation Account is selected on the GL Accounts tab of the Stock Items form. Warehouse: To use the Standard Cost Revaluation Account selected for the warehouse. This Standard Cost Revaluation Account is selected on the GL Accounts tab of the Warehouses form. Posting Class: To use the Standard Cost Revaluation Account selected for the posting class. This Standard Cost Revaluation Account is selected on the GL Accounts tab of this form. For more information, see The Cost of Inventory.
Combine Std. Cost Revaluation Sub. From	A rule that defines how the subaccount to used with the standard cost revaluation account is composed for the inventory transactions that involve inventory items of the posting class. This box appears only if the Subaccounts feature is enabled on the Enable/Disable Features form.
Use PO Accrual Account From	The source of the PO accrual account to be used for the purchase receipts and inventory transactions with items of the posting class. You can select one of the following options: Inventory Item: To use for receipts the accrual account specified for the inventory item on the GL Accounts tab of the Stock Items or Non-Stock Items forms. Warehouse: To use for receipts the accrual account specified for the warehouse on the GL Accounts tab of the Warehouses form. This option appears only if the Multiple Warehouses feature is enabled on the Enable/Disable Features form. Posting Class: To use for receipts the accrual account specified for the posting class on the GL Accounts tab of this form. Vendor: To use the vendor PO Accrual account specified on the Vendors (AP303000) form as the accrual account for purchase receipts.
Combine PO Accrual Sub. From	The rule that defines how the subaccount to be used with the PO Accrual account is composed for purchase receipts and inventory transactions that involve inventory items of the posting class. This box appears only if the Subaccounts feature is enabled on the Enable/Disable Features form.
Use Purchase Price Variance Account From	The source of purchase price variance account to be used for inventory transactions that involve items of the posting class. You can select one of the following options: Inventory Item: To use the purchase price variance account specified for the inventory item on the GL Accounts tab of the Stock Items form. Warehouse: To use the purchase price variance account specified for the warehouse on the GL Accounts tab of the Warehouses form. Posting Class: To use the purchase price variance account specified for the posting class on the GL Accounts tab of this form. For more information, see Allocating the Purchase Price Variance.
Combine Purchase Price Variance Sub. From	The rule that defines how the subaccount to be used with the purchase price variance account is composed for the inventory transactions that involve inventory items of the posting class. This box appears only if the Subaccounts feature is enabled on the Enable/Disable Features form.
Use Landed Cost Variance Account From	The source of landed cost variance account to be used for inventory transactions involving items of the posting class. You can select one of the following options: Inventory Item: To use the landed cost variance account specified for the inventory item on the GL Accounts tab of the Stock Items form. Warehouse: To use the landed cost variance account specified for the warehouse on the GL Accounts tab of the Warehouses form. Posting Class: To use the landed cost variance account specified for the posting class on the GL Accounts tab of this form. For more information, see Processing Landed Cost Documents.
Combine Landed Cost Variance Sub. From	A rule to define how the subaccount to be used with the landed cost variance account is composed for the inventory transactions that involve inventory items of the posting class. This box appears only if the Subaccounts feature is enabled on the Enable/Disable Features form.
Phys. Inventory Reason Code	For stock items only, the reason code to be used by default for physical inventories involving items associated with this posting class. For more information, see Reason Code Creation: General Information.
Use WIP Account From	The source of the work in process (WIP) account to be used for new production orders involving items of the posting class. You can select one of the following options: Inventory Item: To use the WIP account specified for the inventory item on the GL Accounts tab of the Stock Items form. Warehouse: To use the WIP account specified for the warehouse on the GL Accounts tab of the Warehouses form. Posting Class: To use the WIP account specified for the posting class on the GL Accounts tab of this form. This box is displayed only if the Manufacturing feature is enabled on the Enable/Disable Features form.
Combine WIP Sub from	The rule that defines how the subaccount to be used with the WIP account is composed when users create a production order that involves inventory items assigned to the posting class. This box is displayed only if the Subaccounts and the Manufacturing features are enabled on the Enable/Disable Features form.
Use WIP Variance Account From	The source of the work in process (WIP) variance account to be used for new production orders involving items of the posting class. You can select one of the following options: Inventory Item: To use the WIP variance account specified for the inventory item on the GL Accounts tab of the Stock Items form. Warehouse: To use the WIP variance account specified for the warehouse on the GL Accounts tab of the Warehouses form. Posting Class: To use the WIP variance account specified for the posting class on the GL Accounts tab of this form. This box is displayed only if the Manufacturing feature is enabled on the Enable/Disable Features form.
Combine WIP Variance Sub From	The rule that defines how the subaccount to be used with the WIP variance account is composed when users create a production order that involves inventory items assigned to the posting class. This box is displayed only if the Subaccounts and the Manufacturing features are enabled on the Enable/Disable Features form.

GL Accounts Tab

On the GL Accounts tab, you can specify the General Ledger accounts and subaccounts that are assigned as the default accounts to new items of the posting class. Also, these accounts and subaccounts are used as one of the sources for selecting accounts and combining subaccounts for transactions of specific types with the items of the class. For details on how the accounts and subaccounts listed on this tab are used in various inventory transactions, see Inventory Transactions.


Element	Description
Inventory/Accrual Account	An account that is one of the following: An asset account to be used as the inventory account associated with the posting class if this class is to be used for stock items; the cost of the items will be debited to the inventory account when the items are received, and credited when the items are issued from inventory. A liability account to be used for non-stock items as the expense accrual account if this class is to be used for non-stock items; the cost of purchased non-stock items (services) will be credited to this account and on creating of a bill debited to this account. The account selected in this box should be configured as a control account for the inventory subledger. That is, for this account, IN should be selected in the Control Account Module column on the Chart of Accounts (GL202500) form. For more information on control accounts, see Control Accounts: General Information.
Inventory / Accrual Sub.	The subaccount to be used with the inventory account (expense accrual account) associated with the posting class. This box appears only if the Subaccounts feature is enabled on the Enable/Disable Features form.
Reason Code Sub.	A subaccount used as a source of segment values for subaccounts that are generated according to the rules defined by the Combine Offset Sub. from box on the Reason Codes (CS211000) form. This subaccount's segment values are used for those segments of the resulting subaccount for which the Posting Class (P) option is selected in the Combine Offset Sub. from box.
Sales Account	The income account to be used as the sales account associated with the posting class.
Sales Sub.	The subaccount to be used with the sales account associated with the posting class. This box appears only if the Subaccounts feature is enabled on the Enable/Disable Features form.
COGS / Expense Account	An account that is one of the following: If this posting class will be used for stock items, an expense account used as the cost of goods sold (COGS) account associated with the posting class. This account will accrue the cost of goods sold; the cost of items sold is debited to the account when the items are issued for sale from inventory. If this class will be used for non-stock items or labor items, this is the expense account associated with the posting class.
COGS / Expense Sub.	The subaccount to be used with the COGS or expense account associated with the posting class. This box appears only if the Subaccounts feature is enabled on the Enable/Disable Features form.
Standard Cost Variance Account	The expense account to be used as the standard cost variance account associated with the posting class.
Standard Cost Variance Sub.	The subaccount to be used with standard cost variance account associated with the posting class. This box appears only if the Subaccounts feature is enabled on the Enable/Disable Features form.
Standard Cost Revaluation Account	The expense account to be used as the standard cost revaluation account associated with the posting class.
Standard Cost Revaluation Sub.	The subaccount to be used with standard cost revaluation account associated with the posting class. This box appears only if the Subaccounts feature is enabled on the Enable/Disable Features form.
PO Accrual Account	The liability account to be used as the PO accrual account associated with the posting class. The account selected in this box should be configured as a control account for the purchase orders subledger. That is, for this account, PO should be selected in the Control Account Module column on the Chart of Accounts (GL202500) form. For more information on control accounts, see Control Accounts: General Information.
PO Accrual Sub.	The subaccount to be used with PO accrual account associated with the posting class. This box appears only if the Subaccounts feature is enabled on the Enable/Disable Features form.
Purchase Price Variance Account	The expense account to be used as the purchase price variance account associated with the posting class.
Purchase Price Variance Sub.	The purchase price variance subaccount to be used for the default posting class. This box appears only if the Subaccounts feature is enabled on the Enable/Disable Features form.
Landed Cost Variance Account	The expense account to be used as the landed cost variance account associated with the posting class.
Landed Cost Variance Sub.	The subaccount to be used with the landed cost variance account as associated with the posting class. This box appears only if the Subaccounts feature is enabled on the Enable/Disable Features form.
Deferral Account	The account to be used to hold the deferred amount until it is fully recognized. The account type should be specified as follows: A liability account for a deferral code of the revenue type An asset account for a deferral code of the expense type The account selected in this box should be configured as a control account for the deferred revenue subledger. That is, for this account, DR should be selected in the Control Account Module column on the Chart of Accounts (GL202500) form. For more information on control accounts, see Control Accounts: General Information.
Deferral Sub.	The subaccount to be used with the deferral account. This box appears only if the Subaccounts feature is enabled on the Enable/Disable Features form.
Work in Process Account	The asset account to be used to maintain the balance of work in process for this stock item. This box is displayed only if the Manufacturing feature is enabled on the Enable/Disable Features form.
Work in Process Subaccount	The asset subaccount to be used to maintain the balance of work in process for this stock item. This box is displayed only if the Manufacturing feature is enabled on the Enable/Disable Features form.
WIP Variance Account	The expense account to be used to record the work in process variance when production orders are financially closed. This box is displayed only if the Manufacturing feature is enabled on the Enable/Disable Features form.
WIP Variance Subaccount	The expense subaccount to be used to record the work in process variance when production orders are financially closed. This box is displayed only if the Manufacturing feature is enabled on the Enable/Disable Features form.