Invoices

Approves the document and changes its status from Pending Approval to the next status based on the document's workflow.

This command appears if the Approval Workflow feature is enabled on the Enable/Disable Features (CS100000) form and an approval map is specified for sales invoices on the Sales Orders Preferences (SO101000) form.

For more information on the approval of invoices, see Specific Approvals: Sales Invoices.

Creates a credit memo for the selected sales invoice, which is canceled when the credit memo application is released.

This command is available only for documents of the Invoice type that have a status of Open or Closed.

For the selected sales invoice, creates a correction invoice with the same settings filled in by default and available for correction.

This command is available only if the selected document has the Invoice type and a status of Open or Closed.

Opens the payment on the Payments and Applications (AR302000) form with the customer information and with the unpaid document amount specified as the payment amount, or opens the unreleased payment that is already applied to the document.

This command is available only if the document has a status of Open.

Rejects the document. After the document has been rejected, you can put it on hold, correct the document, and make it subject to approval again.

This command appears if the Approval Workflow feature is enabled on the Enable/Disable Features (CS100000) form and an approval map is specified for sales invoices on the Sales Orders Preferences (SO101000) form.

For more information on the approval of invoices, see Specific Approvals: Sales Invoices.

Creates a credit memo for the selected invoice and applies it to the invoice.

This command is available for a document of the Invoice type created from a service document if the Service Management and Advanced SO Invoices features are enabled on the Enable/Disable Features (CS100000) form.

For details, see Service Order Billing Correction: General Information and Appointment Billing Correction: Other Document Types.

Validates the bill-to and ship-to addresses through integration with a specialized third-party software or service.

This command appears on the form only if the Address Validation Integration feature is enabled on the Enable/Disable Features (CS100000) form.

• Current Line To recalculate prices and discounts for the selected line of the document
• All Lines: To recalculate prices and discounts for all lines of the document

A check box that indicates (if selected) that when you click OK, the system does the following for the selected line or all lines (depending on the option selected in the Recalculate box):

• Updates the item price with the current price if the price has been changed on the Sales Prices (AR202000) form.
• Checks whether the state of the Ignore Automatic Line Discounts check box for the item price has been changed on the Sales Prices (AR202000) form. If it has, the system does the following:
  • If it has been cleared, applies or updates the automatic line discounts if the discounts have been changed
  • If it has been selected, removes any automatic line discounts that have been applied

With the current check box selected, the system updates document discounts as well as group discounts related to the lines with updated prices. The system updates discounts regardless of the state of the Recalculate Discounts check box in this dialog box.

A check box that indicates (if selected) that the system must override the prices that have been modified manually in the Unit Price or Ext. Price column with the current prices. After the manual prices are overridden in the document, the system clears the Manual Price check boxes in the appropriate document lines.

This check box is available for selection if the Set Current Unit Prices check box is selected.

A check box that indicates (if selected) that when you click OK, the system will recalculate and apply automatic line discounts, group discounts, and document discounts, even if prices have not been changed for the selected line or lines.

The system will recalculate automatic line discounts for the line or lines if the Ignore Automatic Line Discounts check box is cleared. If the Ignore Automatic Line Discounts check box is selected for any line, the system will not recalculate or apply any automatic line discounts to the line.

If the Recalculate Discounts check box is selected and a manual line discount has been applied to any line of the document, the system will preserve the manual line discounts. The system will override the manual line discount only if the Override Manual Line Discounts check box has also been selected.

If the Recalculate Discounts check box is selected and manual group or document discounts have been applied, the system will preserve these discounts. The system will override the manual, group, or document discounts only if the Override Manual Group and Document Discounts check box has also been selected.

This check box is shown on the form if the Customer Discounts feature has been enabled on the Enable/Disable Features (CS100000) form.

If the check box is cleared, the system will preserve the manual line discounts in the processed lines.

This check box is shown on the form if the Customer Discounts feature has been enabled on the Enable/Disable Features (CS100000) form and is available only if the Recalculate Discounts check box is selected.

A check box that indicates (if selected) that when you click OK, the system will remove any manual group and document discounts from the document, and will apply the applicable automatic group or document discounts if the conditions for applying these discounts are met.

If the check box is cleared, the manual group and document discounts will remain unchanged in the document.

This check box appears on the form if the Customer Discounts feature has been enabled on the Enable/Disable Features (CS100000) form and is available only if the Recalculate Discounts check box is selected.

The dialog box has the following buttons.

A box for searching for the company's address.

You can do the following by using this box:

• Find a company address by a postal code if no other address details are available: If you enter the postal code into this box, the system displays the address options with the cities and country (and the state, if the country has states) that are valid for the postal code.
• Find a full address by a street address: If you enter the street address into this box and select the address, the system will fill in the country (and the state, if applicable), city, and postal code on the form.

The web service selected as an address provider on the Site Preferences (SM200505) form searches for the information that matches your search criteria and lists all the search results below this box. You can click the needed value in the list, and the web service populates the box with this value and displays the address in the map area.

The area that displays the map, which takes most of the space of the dialog box. Depending on the address provider, Google Maps or Bing Maps can be used.

In this area, you can view the existing company location. If you click the Address Lookup button, the company address is shown in the dialog box as a location on the map.

• Invoice: A document used to bill a customer for the shipped goods
• Debit Memo: A document used to charge a customer for the shipped goods if undercharging or an error was detected
• Credit Memo: A document used to credit the customer for returned goods
• Cash Sale: A document used for cash sales that do not update the customer's accounts receivable
• Cash Return: A document used for returns on cash sales; it does not update the customer's accounts receivable

• Incomplete: An error has occurred in the external tax calculation during invoice creation. The system assigns this status if the invoice has a tax zone for which the External Tax Provider check box is selected on the Tax Zones (TX206000) form and if any of the following conditions is met:
  • The invoice has been created for multiple sales orders.
  • The invoice has been created for multiple shipments.
  • The invoice has been created for a shipment that has multiple sales orders.

  If the invoice is assigned this status, taxes are not calculated, and payments applied to related sales orders are not transferred from the orders to the invoice. For the invoice, only the Complete Processing command is available on the More menu. When you click Complete Processing, the system receives the external taxes and transfers payments from the related sales orders to the invoice if no errors occur during the processing by the external tax provider. After the processing, the invoice is assigned the next status in the invoice workflow.

• On Hold: The document is on hold, which means that additions and changes can be made to the invoice.
• Balanced: The Detail Total value of the document plus the Tax Total value equals the Balance value. The document may be released, or it may be edited and saved with the On Hold or Balanced status.
• Pending Print: You can edit the document but should print the document before releasing it. After the document is printed, the document's status changes to Balanced. The document is created with this status if the Require Invoice/Memo Printing Before Release check box is selected on the Accounts Receivable Preferences (AR101000) form and if the Print Invoices check box is selected for the customer for which the invoice is created on the Customers (AR303000) form.
• Pending Email: You can edit the document, but should send the document by email before releasing it. After the document is emailed, the document's status changes to Balanced. The document is created with this status if the Require Invoice/Memo Emailing Before Release check box is selected on the Accounts Receivable Preferences (AR101000) form and if the Send Invoices by Email check box is selected for the customer for which the invoice is created on the Customers (AR303000) form.
• Pending Processing: The invoice has an applied credit card payment to be processed.
• Credit Hold: The system has performed credit verification and has placed the document on credit hold because the validation has failed. If the document has this status, the Remove Credit Hold command becomes available on the form toolbar.
• Open: The document has been released and cannot be edited. As payments are applied to the document, its balance decreases.
• Closed: The balance of the invoice, which had been open, is 0, which means that the invoice has been fully paid.

The date of the document. By default, the current business date is inserted, but you can override this value.

You can enter only a date that corresponds to a financial period that has been generated on the Master Financial Calendar (GL201000) form. If the date that you enter belongs to a financial period that has not yet been generated in the system—for example, for a date in the distant future or past—the system will display an error message, and you will not be able to save the document.

The project or customer contract with which this document is associated, or the code indicating that this document is not associated with any project.

The non-project code is specified on the Projects Preferences (PM101000) form.

The box is available if at least one of the Project Accounting and Contract Management features is enabled on the Enable/Disable Features (CS100000) form. For the enabled Project Accounting feature, the integration of the Projects module with Sales Orders is also required. That is, the SO check box must be selected in the Visibility Settings section on the Projects Preferences (PM101000) form.

The customer to be billed.

If the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form, the list of customers may be limited based on the branch specified for the document. A customer is available for selection if the Restrict Visibility To box on the Financial tab of the Customers (AR303000) form is empty or contains the branch specified in this document (or the company or company group that contains the branch specified in this document).

The location of the customer.

This box appears only if the Business Account Locations feature is enabled on the Enable/Disable Features (CS100000) form.

The credit terms used in relations with the customer.

For a credit memo, this box appears on the form (and is optional) if the Use Credit Terms in Credit Memos check box is selected on the Accounts Receivable Preferences (AR101000) form. By default, the system copies the terms from the customer's settings, but you can override this setting or clear the box. If the Terms box is empty, the system leaves the Due Date and Cash Discount Date boxes empty, inserts 0.00 in the Cash Discount, and makes these three boxes unavailable.

If a credit memo is created for a sales order on the current form, the system fills in the current box as follows, depending on the state of the Use Credit Terms in Credit Memos check box on the Accounts Receivable Preferences (AR101000) form:

• If the check box is selected, credit terms are copied from the sales order.
• If the check box is cleared, the current box is empty for the credit memo. That is, the credit terms in the sales order are ignored by the system.

The due date of the document.

For a credit memo, this box appears on the form if the Use Credit Terms in Credit Memos check box is selected on the Accounts Receivable Preferences (AR101000) form and terms are selected in the Terms box.

The date up to which the cash discount is available for the document, in accordance with the credit terms.

For a credit memo, this box appears on the form if the Use Credit Terms in Credit Memos check box is selected on the Accounts Receivable Preferences (AR101000) form and terms are selected in the Terms box.

This amount is calculated as the sum of the extended prices for all lines listed on the Details tab. This total does not include the freight and premium freight amounts.

The sum of the amounts in the Discount Amount column in the lines on the Details tab.

The sum of the amounts in the Discount Amt. column in the lines with Group and Document type in the Type column on the Discounts tab if the Customer Discounts feature is enabled on the Enable/Disable Features (CS100000) form.

If the Customer Discounts feature is disabled on the Enable/Disable Features (CS100000) form, you can enter a document-level discount manually. This manual discount has no discount code or sequence and is not recalculated by the system. If the manual discount needs to be changed, you have to correct it manually.

The sum of the amounts in the Freight Price and Premium Freight Price boxes on the Freight tab.

This box is read-only.

Detail Total - Line Discounts -Total  Document Discounts + Freight Total + Tax Total

The cash discount amount taken or to be taken on the document.

For a credit memo, this box appears on the form if the Use Credit Terms in Credit Memos check box is selected on the Accounts Receivable Preferences (AR101000) form and terms are selected in the Terms box.

If Canada is selected in the Localization box on the Companies (CS101500) form for the company, the Canadian cash discount calculation will be applied to the documents originating from this company and its branches. If you change the originating branch of the document in the Branch box on the Financial tab, the cash discount will be automatically recalculated by the system.

For details on the automatic calculation of cash discounts, see Setup and Calculation of Cash Discounts.

Opens the Inventory Lookup dialog box, which shows the item availability at various warehouses and locations and gives you the ability to add stock items to the document.

This button is available if the document has the On Hold, Credit Hold, Pending Processing, or Balanced status.

The button is unavailable for an invoice with the Balanced status if the following conditions are met:

• The Approval Workflow feature is enabled on the Enable/Disable Features (CS100000) form.
• Approvals have been configured for documents of the type on the Sales Orders Preferences (SO101000) form (Approval tab).

This button appears only if the Advanced SO Invoices feature is enabled on the Enable/Disable Features (CS100000) form.

Opens the Add SO Line dialog box, which you can use to add lines linked to sales orders to the invoice.

This button appears only if the Advanced SO Invoices feature is enabled on the Enable/Disable Features (CS100000) form.

Opens the Add Return Line dialog box, which you can use to add original sales invoice lines to create a return.

This button appears only if the Advanced SO Invoices feature is enabled on the Enable/Disable Features (CS100000) form.

The Selection area of the dialog box includes the following elements.

The identifier or description of the stock or non-stock item that you want to find.

You can type a string from the item's alternate ID of the Global or Customer Part Number type specified for the item on the Cross-Reference tab of the Stock Items (IN202500) or Non-Stock Items (IN202000) form. You can also leave the box blank to filter items by other criteria.

For more details on alternate IDs, see Managing Item Cross-References.

An alternate ID of a stock or non-stock item that you want to find.

You can type a string from the item's alternate ID of the Barcode or GTIN/EAN/UPC/ISBN type specified for the item on the Cross-Reference tab of the Stock Items (IN202500) or Non-Stock Items (IN202000) form. You can also leave the box blank to filter items by other criteria.

For more details on alternate IDs, see Managing Item Cross-References.

The warehouse where the items are stored. You can leave the box blank to view items in all warehouses to which you have access.

This column is available only if the Multiple Warehouses feature is enabled on the Enable/Disable Features (CS100000) form.

The item class of the items to be listed.

A check box that indicates (if selected) that only items whose available quantities are greater than 0 will be listed.

Selected Mode Section

An option button that indicates (if selected) that all items will be searched by using the specified criteria.

An option button that indicates (if selected) that only items sold to this customer since the particular date (which you specify in the adjacent Sold Since box, which appears as soon as you click the option button) are searched. By default, the system inserts the date that is three months earlier than the current business date.

The table contains the following columns.

An unlabeled check box that you select to include the item of inventory among the items to be added to the invoice.

The quantity of sales units of the inventory item (with the specified inventory ID) that you want to add to the invoice.

The item by its inventory ID.

The description of the item.

The unit of measure used as a sales unit for the inventory item.

The available quantity of this item at the warehouse specified in the line.

The quantity on hand of this item at the warehouse specified in the line.

An alternate ID for the item, such as the inventory ID used by the customer or any vendor.

The type of alternative codification used for the item or the subitem of the item if applicable. The type can be one of the following options: Customer Part Number, Vendor Part Number, Global, or Barcode.

The description provided for the alternate ID.

The warehouse in which the items are stored.

This column is available only if the Warehouses feature is enabled on the Enable/Disable Features form.

The quantity of the item last sold to the customer.

This column is hidden by default; it appears and is populated if the Sold Since check box is selected.

The currency of the price.

This column is hidden by default; it appears and is populated if the Sold Since check box is selected.

The price used for the last sale.

This column is hidden by default; it appears and is populated if the Sold Since check box is selected.

The date of the last sale.

This column is hidden by default; it appears and is populated if the Sold Since check box is selected.

The dialog box has the following buttons.

Adds the selected items to the invoice.

Adds the selected items to the invoice and closes the dialog box.

Cancels any changes you have made and closes the dialog box.

The identifier of a stock or non-stock item that you sell.

Stock items are maintained on the Stock Items (IN202500) form, while non-stock items are maintained on the Non-Stock Items (IN202000) form.

You can also enter an alternate ID in this box; the system will search for the corresponding stock or non-stock item, and replace the alternate ID you entered with the inventory ID. You can enter an alternate ID of the Customer Part Number, Global, Barcode, or GTIN/EAN/UPC/ISBN type. The alternate ID must comply with the INVENTORY segmented key defined on the Segmented Keys (CS202000) form.

For more details on alternate IDs, see Managing Item Cross-References.

A button indicating that a related item exists for the original item specified in the current line. The button can be one of the following:

• : There is at least one item with the Cross-Sell or Other type of relation that is marked as required for the original item. That is, the Required check box is selected for a line with a related item on the Related Items tab of the Stock Items (IN202500) or Non-Stock Items (IN202000) form.
• : There are related items of any relation type for the original item, and the substitution or cross-selling is not mandatory. That is, the Required check box is not selected for all lines with related items on the Related Items tab of the Stock Items (IN202500) or Non-Stock Items (IN202000) form.
• : There are substitute items for the original item, and the substitution is mandatory. That is, the Required check box is selected for at least one line with the Substitute type selected in the Relation column on the Related Items tab of the Stock Items (IN202500) or Non-Stock Items (IN202000) form.

If you click one of these buttons, the Add Related Items dialog box opens.

This column appears if the Related Items feature is enabled on the Enable/Disable Features (CS100000) form.

A check box that indicates (if selected) that the item has to be replaced with a related item specified on the Non-Stock Items (IN202000) or Stock Items (IN202500) form. You cannot release the invoice with the original item if this check box is selected.

This column appears if the Related Items feature is enabled on the Enable/Disable Features (CS100000) form.

By default, the Substitution Required check box is available for editing but the availability of the check box can be restricted by user roles. For example, a user with the administrative rights can select the View Only option for the Substitution Required column for specific roles on the Access Rights by Screen (SM201020) form.

The number of the target equipment created when the invoice is released.

This column is available only if the Equipment Management feature is enabled on the Enable/Disable Features (CS100000) form.

The target equipment upon which the replacement action is applied.

This column is available only if the Equipment Management feature is enabled on the Enable/Disable Features (CS100000) form.

The line number of model equipment related to the item.

This column is available only if the Equipment Management feature is enabled on the Enable/Disable Features (CS100000) form.

The identifier of the component related to the item.

This column is available only if the Equipment Management feature is enabled on the Enable/Disable Features (CS100000) form.

The subitem of the shipped item.

This column is available only if the Inventory Subitems feature is enabled on the Enable/Disable Features (CS100000) form.

The warehouse from which the item is shipped.

This column appears only if the Multiple Warehouses and Advanced SO Invoices features are enabled on the Enable/Disable Features (CS100000) form.

The location in the warehouse from which the item is shipped.

This column appears only if the Multiple Warehouse Locations and Advanced SO Invoices features are enabled on the Enable/Disable Features (CS100000) form.

The lot or serial number of the particular item in the line. For serialized items, a separate line with this item and a quantity of 1.00 should be created for each serial number.

This column appears only if the Lot and Serial Tracking and Advanced SO Invoices features are enabled on the Enable/Disable Features (CS100000) form.

The expiration date of the item, if it is traced for this inventory ID.

This column appears only if the Advanced SO Invoices feature is enabled on the Enable/Disable Features (CS100000) form.

The percent of the line-level discount that has been applied manually or automatically to this line item.

A selected Manual Discount check box indicates that the percent of the discount is specified by the line-discount applied manually, or has been entered manually, or calculated based on the discount amount entered manually for this line item in the sales order or in this invoice.

If the Manual Discount check box is selected, you can enter the percent manually and the discount amount will be calculated automatically.

The amount of the line-level discount that has been applied manually or automatically to this line item.

The selected Manual Discount check box indicates that the amount of the discount is based on the line discount applied manually, or has been specified manually or calculated based on the discount percent entered manually for this line item in the sales order on in this invoice.

If the Manual Discount check box is selected, you can enter the amount manually and the discount percent will be calculated automatically.

The identifier of a discount sequence that has been applied to this line.

The column is hidden by default and available only if the Customer Discounts feature is enabled on the Enable/Disable Features (CS100000) form.

The sales account used to record sales of a stock or non-stock item.

If the invoice has a sales order associated with it, the system copies the account from the Account column on the Details tab of the Sales Orders (SO301000) form.

If the Advanced SO Invoices feature is enabled on the Enable/Disable Features (CS100000) form, and you are adding items directly on the current form without creating a sales order, the system populates this column as follows:

• If the line contains a stock item, the system copies the sales account specified on the GL Accounts tab of the Stock Items (IN202500) form.
• If the line contains a non-stock item, the system copies the expense account specified on the GL Accounts tab of the Non-Stock Items (IN202000) form.
• If the stock or non-stock item does not have an account specified, the system copies the account specified in the Sales Account box on the GL Accounts tab of the Customer Locations (AR303020) form for the location specified in the Location box in the Summary area of the current form.

For an intercompany invoice that does not have an associated sales order, the system populates this column based on the option in the Use Intercompany Sales Account From box on the Accounts Receivable Preferences (AR101000) form:

• If Customer Location is selected, the sales account specified in the Sales Account box on the GL Accounts tab of the Customer Locations (AR303020) form
• If Inventory Item is selected, the sales account specified on the GL Accounts tab of the Stock Items (IN202500) or the expense account specified on the GL Accounts tab of Non-Stock Items (IN202000) form

The particular task of the project with which this document is associated. If you select a project that has the default project task, this task is automatically populated in the column.

The column is available if the Project Accounting feature is enabled on the Enable/Disable Features (CS100000) form and the integration of the Projects submodule with Sales Orders has been enabled. That is, the SO check box must be selected in the Visibility Settings section on the Projects Preferences (PM101000) form.

The cost code with which this document is associated to track project costs and revenue.

The column is available if the Cost Code feature is enabled on the Enable/Disable Features (CS100000) form in addition to the integration of the Projects submodule with Sales Orders.

The salesperson associated with the sale of the items.

This column appears only if the Commissions feature is enabled on the Enable/Disable Features (CS100000) form.

By default, the system populates this column with the salesperson ID specified as the default one on the Salespersons tab of the Customers (AR303000) form for the selected customer, but you can override this setting.

For each salesperson with an ID specified in this column, you can specify the salesperson's commission in the Commission % column on the Commissions tab of the current form.

You can change the deferral code in this column manually, if needed. When you click the selector button in the column, the lookup table that opens shows only the deferral codes for which the Active check box is selected in the Summary area of the Deferral Codes (DR202000) form.

The date when the process of recognition of the deferred revenue should start for the selected item; this date is specified if the deferral code assigned to the item is based on the Flexible by Periods, Prorate by days, or Flexible by Days in Period recognition method.

This column appears only if the Deferred Revenue Management feature is enabled on the Enable/Disable Features (CS100000) form.

The default date when the process of deferred revenue recognition should finish for the selected item; this date is specified if the deferral code assigned to the item is based on the Flexible by Periods, Prorate by days or Flexible by Days in Period recognition method.

This column appears only if the Deferred Revenue Management feature is enabled on the Enable/Disable Features (CS100000) form.

The entity usage type of the customer location if sales to this location are tax-exempt. By default, in a newly added line, the system inserts the entity usage type specified on the Financial tab.

If integration with Avalara is configured, in a document with the current customer selected, this value is sent to Avalara to specify the reason for tax exemption. If the Taxable - Override Exemption option is selected, the document's exemption is overridden, and taxes are calculated in the external tax service.

This column is available only when the External Tax Calculation Integration feature is enabled on the Enable/Disable Features (CS100000) form. This column does not appear for transfer orders.

A check box that indicates (if selected) that commissions should be calculated on this document.

This column is available only if the Commissions feature is enabled on the Enable/Disable Features (CS100000) form.

The reference number of the original invoice for which the return is processed.

This column appears only if the Advanced SO Invoices feature is enabled on the Enable/Disable Features (CS100000) form.

The number of the line in the original invoice for which the return is processed.

This column appears only if the Advanced SO Invoices feature is enabled on the Enable/Disable Features (CS100000) form.

The reference number of the inventory document generated for the invoice.

This column appears only if the Advanced SO Invoices feature is enabled on the Enable/Disable Features (CS100000) form.

The reference number of a service document (an appointment, a service order or a service contract) from which an invoice (or a credit memo) has been originated. This reference number is a link, which you can click to view document details on the applicable form.

This column is available only if the Service Management feature is enabled on the Enable/Disable Features (CS100000) form and the Enable Field Services Integration check box is selected for the selected order type on the General tab of the Order Types (SO201000) form. For a service contract, the Equipment Management feature should be enabled on the Enable/Disable Features (CS100000) form.

A read-only check box that indicates (if selected) that automatic line discounts are turned off (that is, not calculated) for the price in this line. The system copies the state of this check box from the Sales Prices (AR202000) form.

The column is available if the Customer Discounts feature is enabled on the Enable/Disable Features (CS100000) form.

The expense account used to record the cost of a non-stock item for which the Sales option is selected in the Post Cost to Expense On box on the Non-Stock Items (IN202000) form.

If the Inventory feature is enabled on the Enable/Disable Features (CS100000) form, the Update GL check box is selected on the Inventory Preferences (IN101000) form, and the Require Receipt check box is selected on the Non-Stock Items (IN202000) form for the non-stock item, the system inserts the expense account in this box according to the option selected in the Use COGS/Expense Account From box on the Posting Classes (IN206000) form. If the settings differ in the system, the expense account is copied from the Expense Account box on the GL Accounts tab of the Non-Stock Items (IN202000) form.

The expense subaccount used to record the cost of a non-stock item for which the Sales option is selected in the Post Cost to Expense On box on the Non-Stock Items (IN202000) form. The system inserts the subaccount as follows:

• If the Inventory feature is enabled on the Enable/Disable Features (CS100000) form, the Update GL check box is selected on the Inventory Preferences (IN101000) form, and the Require Receipt check box is selected on the Non-Stock Items (IN202000) form for the non-stock item, the subaccount is inserted according to the state of the Copy COGS Sub. from Sales check box on the Posting Classes (IN206000) form.
  • If the Copy COGS Sub. from Sales check box is selected, the system copies the sales subaccount specified in the Subaccount column in the line of the invoice on the current form for this non-stock item.
  • If the Copy COGS Sub. from Sales check box is cleared, the system inserts the expense account according to the option specified in the Combine COGS/Expense Sub. From box on the Posting Classes (IN206000) form for the posting class of the non-stock item.
• If the settings differ in the system, the expense subaccount is copied from the Expense Sub. box on the GL Accounts tab of the Non-Stock Items (IN202000) form.

The gift message that was added to the item purchased in the BigCommerce store along with the gift wrapping.

This column is available in the Column Configuration dialog box if the BigCommerce Connector feature is enabled on the Enable/Disable Features (CS100000) form. This column is hidden by default.

The order line number of the item purchased in the BigCommerce store to which the gift wrapping in the current line pertains.

This column is available in the Column Configuration dialog box if the BigCommerce Connector feature is enabled on the Enable/Disable Features (CS100000) form. This column is hidden by default.

The location of the customer to receive the shipment.

This column is available only if the Business Account Locations feature is enabled on the Enable/Disable Features (CS100000) form.

The dialog box has the following buttons.

The percent of commission that is applied to this document. You can override this value.

The asset account to be updated by the document amount.

The account selected in this box should be configured as a control account for the accounts receivable subledger. That is, for this account, AR should be selected in the Control Account Module column on the Chart of Accounts (GL202500) form. For more information on control accounts, see Control Accounts: General Information.

This box appears on the tab only if a correction invoice or a cancellation credit memo has been created for the current invoice. If the box contains the reference number of a cancellation credit memo, this reference number is shown in the box only until the cancellation credit memo it is released.

The payment method of the customer to be used to pay for the invoice.

If the MYOB Payments feature is enabled on the Enable/Disable Features (CS100000) form and a payment is created for a payment method that has Credit Card as the means of payment, the system fetches the total tax amount calculated for the document from the Tax Total box in the Summary area. The system then calculates the subtotal amount and adds these amounts to the transaction request (authorize or capture). For details, see Level 2 Data Transmission During Card Payments.

The number of the customer's card. For each payment method that may have multiple instances, this identifier is automatically generated. For example, an identifier for a customer credit card will include the method description and a masked card number.

If the invoice is created from the sales order, the value is inherited from this sales order. If the invoice is created without a sales order, the default card number of the customer is used.

The reference number of the payment.

This box appears only for invoices that are prepared for sales orders of the CS (Cash Sale) or CR (Cash Return) order types

A read-only check box that indicates (if selected) that the taxes on the Taxes tab of the current form are not automatically recalculated for a sales order invoice.

This check box is read-only. The state of the check box is copied from the state of the check box with the same name specified for the related sales order on the Financial tab of the Sales Orders (SO301000) form.

The tax zone to be used for tax calculation.

The system inserts the tax zone by using the first applicable rule it finds from the following:

1. If the invoice is related to a particular project (that is, if a project is selected in the Summary area of the current form) and the Calculate Project-Specific Taxes check box is selected on the Projects Preferences (PM101000) form, the system copies the tax zone from the Revenue Tax Zone box on the Addresses tab of the Projects (PM301000) form.
2. If the invoice was created from a sales order that has a tax zone specified, the system copies the tax zone specified for this sales order on the Financial tab of the Sales Orders (SO301000) form.
3. If the invoice was created from an appointment that has a tax zone specified, the system copies the tax zone specified for this appointment on the Financial tab of the Appointments (FS300200) form.
4. If the system has not yet found an applicable rule, the system searches for a tax zone that matches the range of postal codes specified on the Tax Zones (TX206000) form. If no tax zone is found, the system continues searching for a tax zone that matches the state of the shipping address. If no tax zone is found, the system searches for a tax zone that matches the country of the shipping address. The postal codes included in a particular tax code are specified on the Ship-To Addresses tab of the Tax Zones (TX206000) form. For details, see Tax Zones and Categories: Automatic Assignment of a Tax Zone in Documents. If the order was not shipped by a common carrier, the customer tax zone is the tax zone assigned to the selling branch specified for the invoice (also on the Financial tab of the current form). The tax zone of the branch is specified on the Delivery Settings tab of the Branches (CS102000) form.
   Note:

   A common carrier was used if the Ship Via box on the Shipping tab of the Sales Orders (SO301000) form for the associated sales order is filled in and the Common Carrier check box is selected for the selected ship via code on the Details tab of the Ship via Codes (CS207500) form. If both of these conditions are not met, a common carrier was not used.

The tax calculation mode to be used for the invoice.

The exemption certificate number of the selected customer, which is used if your system is integrated with AvaTax by Avalara. By default, the value is pulled from customer's location, but you can override it on the document level, if needed. The box appears on the form if the External Tax Calculation Integration feature has been enabled on the Enable/Disable Features form.

The entity usage type of the customer location if sales to this location are tax-exempt. If you prepare an invoice from a sales order, the system inserts the entity usage type specified for this sales order on the Financial tab of the Sales Orders (SO301000) form.

If you create an invoice on the current form without a sales order, the default value in this box depends on the state of the Business Account Locations feature on the Enable/Disable Features (CS100000) form:

• If the feature is enabled, the system inserts the entity usage type specified on the Shipping tab of the Customer Locations (AR303020) form for the location of the invoice's customer.
• If the feature is disabled, the system inserts the entity usage type specified on the Shipping tab of the Customers (AR303000) form for the invoice's customer.

The box is available only if the External Tax Calculation Integration feature is enabled on the Enable/Disable Features (CS100000) form.

The document total that is subjected to VAT. The VAT taxable amount will be displayed in this box only if the Include in VAT Taxable Total check box is selected for the applicable tax on the Taxes (TX205000) form. If the check box is cleared, this box will be empty.

The document total that is exempt from VAT. This total is calculated as the taxable amount for the tax with the Include in VAT Exempt Total check box selected on the Taxes (TX205000) form.

A check box that indicates (if selected) that the settings specified in this section can be modified or already differ from the settings of the customer selected in the Summary area of this form.

This check box appears only if the Address Validation Integration feature is enabled on the Enable/Disable Features (CS100000) form.

A button you click to open the Address Lookup dialog box.

For the description of the dialog box, see Address Lookup Dialog Box.

This button is displayed on the form if the Address Lookup Integration feature is enabled on the Enable/Disable Features (CS100000) form and if the integration with web map services has been set up, as described in Integrating MYOB Acumatica with Web Map Services.

This check box appears only if the Address Validation Integration feature is enabled on the Enable/Disable Features (CS100000) form.

A button you click to open the Address Lookup dialog box.

For the description of the dialog box, see Address Lookup Dialog Box.

This button is displayed on the form if the Address Lookup Integration feature is enabled on the Enable/Disable Features (CS100000) form and if the integration with web map services has been set up, as described in Integrating MYOB Acumatica with Web Map Services.

The postal code. An input mask for the postal code can be specified on the Countries/States form.

For a document created directly on the current form, the system uses the tax zone associated with the zip code from this box if no tax zone has been specified for the customer location in the Tax Zone box on the Shipping tab of the Customer Locations (AR303020) form.

The latitude coordinates, which are entered for a customer location if there is no postal address or the postal address cannot be validated. The system uses the coordinates to identify the tax jurisdiction if the postal code is not available.

This box is displayed if the External Tax Calculation Integration feature is enabled on the Enable/Disable Features (CS100000) form and the automatic calculation of taxes is configured through the integration of MYOB Acumatica with the AvaTax service by Avalara or the Vertex Tax service by Vertex. For details, see Integrating MYOB Acumatica with External Tax Providers.

The longitude coordinates which are entered for a customer location if there is no postal address or the postal address cannot be validated. The system uses the coordinates to identify the tax jurisdiction if the postal code is not available.

This box is displayed if the External Tax Calculation Integration feature is enabled on the Enable/Disable Features (CS100000) form and the automatic calculation of taxes is configured through the integration of MYOB Acumatica with the AvaTax service by Avalara or the Vertex Tax service by Vertex. For details, see Integrating MYOB Acumatica with External Tax Providers.

The amount of the discount. This column is available for editing for document discounts and external discounts.

The discount percent if the discount is defined to be calculated as a percentage. This column is available for editing for document discounts and external discounts.

The code of an external discount. You can enter this code for informational purposes when you manually enter an external discount in the document.

A brief description of the discount, which helps users to identify it.

Captures the value of the Amount Paid box of a pre-authorized payment or prepayment applied to the invoice. The system assigns the captured payment or prepayment the Open status.

The button appears on the form if the Integrated Card Processing feature has been enabled on the Enable/Disable Features (CS100000) form. The button is available only if you have first selected a row with a pre-authorized credit card payment—that is, a row with Pre-Authorized in the Proc. Status column

You cannot click the Capture button to capture a credit card payment that is applied to multiple sales orders or invoices. This credit card payment can instead be captured on the Payments and Applications (AR302000) form.

Voids a pre-authorized or captured payment or prepayment applied to the invoice. The captured payment or prepayment receives the Voided status.

The button appears on the form if the Integrated Card Processing feature has been enabled on the Enable/Disable Features (CS100000) form. The button is available only if you have first selected a row with a pre-authorized or captured credit card payment—that is, a row with Pre-Authorized or Captured in the Proc. Status column.

You cannot click the Void Card Payment button to void a credit card payment that is applied to multiple sales orders or invoices. This credit card payment can instead be voided on the Payments and Applications (AR302000) form.

Opens the Import Card Payment dialog box where you can enter an external credit card transaction to apply it to the invoice.

The button appears on the form if the Integrated Card Processing feature has been enabled on the Enable/Disable Features (CS100000) form.

Opens the Create Refund dialog box, where you can create a refund document for the document.

The Create Refund button appears on the table toolbar if the document has the Credit Memo type. The button is available if the document has the On Hold or Balanced status.

A check box that indicates (if selected) that a new card (that is, one that is unregistered in the system) will be used and added for the customer on the Customer Payment Methods (AR303010) form.

If the check box is selected, when you click the Authorize or Capture button in this dialog box, the Add Payment Authorize.Net-hosted form opens, where you fill in the customer’s credit card details; these details will be sent directly to the processing center via an encrypted channel.

A check box that indicates (if selected) that the credit card will be added to the list of the customer's credit cards.

This check box appears only if the Upon Confirmation option is selected in the Save Payment Profiles box on the Customer Classes (AR201000) form.

The reference number of the payment.

This box appears if the payment method selected in this dialog box does not have the Credit Card or POS Terminal means of payment specified.

The identifier of the plug-in used for integration with the processing center.

This box appears if the payment method selected in this dialog box has the Credit Card or POS Terminal means of payment specified.

The display name of the POS terminal that will be used for creating the payment.

This box appears if the payment method selected in this dialog box has the POS Terminal means of payment specified.

If you are creating a POS transaction for the first time, and select a terminal, such as Terminal 01, the system saves this value in the database for the current user account and defines it as the default terminal for the account. In subsequent sign-ins for this account, when you are creating a record on the current form, this default terminal will be automatically inserted in this box.

Creates the payment based on the settings you have specified in this dialog box and applies it to the invoice.

This button appears if the payment method selected in this dialog box does not have the Credit Card or POS Terminal means of payment specified.

Creates the payment based on the settings you have specified in this dialog box, applies it to the invoice, and then creates a transaction by authorizing and capturing the payment amount on the customer card. If the creation of the new transaction is successful, the system assigns the Open status to the payment.

This button appears if the payment method selected in this dialog box has the Credit Card or POS Terminal means of payment specified.

Initiates the credit card processing to secure the payment amount on the card, creates the payment with the Pending Processing status, and applies this payment to the invoice.

This button appears if the payment method selected in this dialog box has the Credit Card or POS Terminal means of payment specified.

The reference number of the payment's original credit card transaction. If the payment has more than one transaction, the box is blank by default.

This box is mandatory if the Allow Unlinked Refunds check box is cleared in the Summary area of the Processing Centers (CA205000) form for the default processing center of the selected payment method.

The processing status of the credit card transaction.

This column appears on the form if the Integrated Card Processing feature has been enabled on the Enable/Disable Features (CS100000) form. The column is empty if the payment method of the payment or prepayment does not use credit cards.