Multiple Production Clock Entry

Form ID: (AM316000)

You use this form to make the system record labor time that you spend for operations of production orders. For this, you clock in for a production order operation when you start working and clock out for the operation when you finish. You can simultaneously clock in for multiple operations assigned to work centers for which the Allow Clock Entry for Multiple Production Orders check box is selected on the Work Centers (AM207000) form; each operation must be from a different production order.

When you clock in for multiple operations, the system divides overlapping time by the number of production orders and rounds the time to the whole number of minutes when calculating labor time. For example, suppose that you work in the painting shop floor and at 10:00 AM you receive parts to be painted for production order #1. You clock in for this production order, and the system starts recording time. Further suppose that at 11:00 AM, you receive parts to be painted for production order #2, and you clock in for this production order as well because you can paint these parts while the parts for production order #1 are getting dry. At 12:00 PM, you move the parts for production order #1 to the next operation and clock out for this order. At 2:00 PM, you move the parts for production order #2 and clock out for this order as well. The system calculates labor time for each order as follows:

Production order #1: 1:00h+(1:00h/2)=1:30h
Production order #2: (1:00h/2)+2:00h=2:30h

On this form, you can also record the quantity of completed items and the quantity of scrapped items for an operation of a production order. However, if the production order has lot or serial numbers preassigned on the Production Order Maintenance (AM201500) form, for recording scrapped items, you must use the Labor (AM301000) or Move (AM302000) form. For operations with the Quarantine scrap action specified on the Production Order Details (AM209000) form, the system changes the scrap action to Write-Off, and you can record the scrapped items. If you need to track movement of the scrapped items to quarantine, you must use the Labor (AM301000) or Move (AM302000) form.

If the Restrict Clock Entry to Current User check box is cleared on the Production Preferences (AM102000) form, you can record labor time and completed quantity for any production employee, that is, the employee for which the Production Employee check box is selected on the Employees (EP203000) form.

The completed clock entries are displayed on the Approve Clock Entries (AM516000) form and must be approved.

Form Toolbar

The form toolbar includes only standard buttons. For the list of standard buttons, see Form Toolbar and More Menu.

Selection Area

In this area, you select the employee for which you would like to record labor time. On the Clock Entries tab, the system displays only clock entries related to this employee.


Element	Description
Employee ID	The identifier of the employee for whom you would like to record labor time. An employee is available in this box only if the Production Employee check box selected on the Employees (EP203000) form. The system fills in this box automatically with the employee assigned to your user account on the Users (SM201010) form if either of the following conditions is met: The Restrict Clock Entry to Current User check box is selected on the Production Preferences (AM102000) form. In this case, you cannot change the employee. The Default User Employee ID check box is selected on the Production Preferences form. You can select another employee, if needed, unless the previous condition is met. If the box is empty by default, you can manually select an employee from the list. Additionally, in the table, the system displays only clock entries assigned to the employee.
Current User	A button you click to insert the employee ID assigned to your user account in the Employee ID box if the Production Employee check box is selected on the Employees form for the employee.

Clock Entries Tab

On this tab, you can view clock entries for operations of production orders that are assigned to the employee, which is specified in the Selection area. A clock entry in the table is assigned to a particular operation of a production order.

On this tab, you can manage clock entries as follows:

Create a clock entry for a production order operation
Clock in for an operation for which the clock entry has already been added
Clock out for an operation that is in progress of time tracking
Record the quantity of completed items
Record the quantity of scrapped items
Specify lot or serial numbers for items being produced

Table 1. Table Toolbar
The table toolbar includes standard buttons and buttons that are specific to this table. For the list of standard buttons, see Table Toolbar. The table-specific buttons are listed below.
Button	Description
Clock In	Starts the recording of the labor time for the rows for which the check box is selected in the Selected column.
Clock Out	Stops the recording of the labor time for the rows for which the check box is selected in the Selected column.
Line Details	Opens the Line Details dialog box where you can enter lot or serial numbers for item units of the production order for which you record labor time and completed quantity. You can enter the lot or serial numbers only when you click a line with a production order operation for which both of the following is true: It is the last operation in the production order routing You have specified the quantity of completed items

Table 2. Line Details Dialog Box
By using this dialog box, you can view how the quantity of the item specified in the line can be distributed between warehouse locations. You can select the locations, subitems, and lot or serial numbers (from those available in the selected warehouse) for the item's quantity. Also, you can generate and assign lot or serial numbers to the specified quantities of the stock item if relevant. Whether lot or serial numbers should be generated when the item is received or used depends on the Assignment Method option selected for the lot/serial class of the item on the Lot/Serial Classes (IN207000) form.
This dialog box is available if at least one of the following features is enabled on the Enable/Disable Features form: *Multiple Warehouse Locations*, *Inventory Subitems*, or *Lot Serial Tracking*.

Important: The Inventory Subitems check box has been removed from the Enable/Disable Features form because the functionality associated with the *Inventory Subitems* feature will be phased out. If you have this feature enabled in your system, the associated functionality remains available. To disable the feature, contact your MYOB support provider.
The dialog box includes the following elements.
Element	Description
Unassigned Qty.	The quantity of the inventory item that has no lot or serial numbers assigned.
Quantity to Generate	The quantity of the inventory item for which lot or serial numbers should be generated.
Start Lot/Serial Number	The lot or serial number to be used as a start number. This element appears only if the Lot and Serial Tracking feature is enabled on the Enable/Disable Features form.
Generate	A button that you click to initiate the generation of lot or serial numbers. This button appears only if the Lot and Serial Tracking feature is enabled on the Enable/Disable Features form.
The dialog box includes a table with the following columns. The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.
Subitem	The subitem for the inventory item received, if subitems are used in your system. This column is visible only if the Inventory Subitems feature is enabled on the Enable/Disable Features (CS100000) form. Important: The Inventory Subitems check box has been removed from the Enable/Disable Features form because the functionality associated with the Inventory Subitems feature will be phased out. If you have this feature enabled in your system, the associated functionality remains available. To disable the feature, contact your MYOB support provider.
Location	The location in the warehouse that is selected in the Warehouse ID box in the Summary area. This column is visible only if the Multiple Warehouse Locations feature is enabled on the Enable/Disable Features (CS100000) form.
Lot/Serial Nbr.	The serial number of the unit of inventory item or the lot number of the specified quantity of inventory item; you can select from the serial or lot numbers available for the selected warehouse. This column is visible only if the Lot and Serial Tracking feature is enabled on the Enable/Disable Features (CS100000) form.
Quantity	The quantity of the stock item with the same subitem code and the same lot/serial number. It is 1 for an item with a serial number.
UOM	The unit of measure (UOM) for the specified quantity of the stock item.
Expiration Date	The expiration date of the specified quantity of the stock item. This column is visible only if the Lot and Serial Tracking feature is enabled on the Enable/Disable Features (CS100000) form.
The dialog box has the following button.
OK	Saves the changes and closes the dialog box.

Table 3. Table Columns
Column	Description
Selected	A check box that you select if you want to start or stop labor time recording for the clock entry.
Status	The status of the clock entry, which is specified automatically. The status can be one of the following: New: The labor time has not been recorded for the operation of the production order yet. Clocked In: The labor time for the operation is being recorded, that is, the employee clocked in for the operation. Clocked Out: The labor time for the operation has been recorded, that is, the employee clocked out for the operation.
Transaction Date	The date when the clock entry has been created.
Start Time	The selected employee's clock-in time for the production operation.
End Time	The employee's clock-out time for the production operation.
Duration	The duration of the operation. For the clock entry with the Clocked In status, it is the difference between the start time and the current time. For the clock entry with the Clocked Out status, it is the difference between the start and end time.
Labor Time	The automatically calculated amount of time during which the employee was clocked in for the operation. It can be equal to or less than the duration. The system calculates the labor time as follows: The labor time is always the whole number of minutes. If the labor time is less than one minute, the system rounds up the time to 1 minute. If the labor time is more than one minute, the system rounds the time to the whole number of minutes. If the employee was clocked in for only one production operation between the start and end time, the labor time is the difference between the start and end times. If the employee was clocked in for multiple operations for any period of time between the start and end time, the system divides the overlapping time to the number of the operations. Then the labor time is calculated as follows: Time before multiple clock-ins + (Time during multiple clock-ins / Number of operations) + Time after multiple clock-ins.
Order Type	The type of the production order that contains the operation to which the clock entry is related. For a new clock entry, you can select the type with the Regular or Disassembly function.
Production Nbr.	The reference number of the production order that contains the operation to which the clock entry is related. For a new clock entry, you can select a production order that has the Released, In Process, or Complete status and has the Hold check box cleared on the Production Order Maintenance (AM201500) form.
Operation ID	The production operation to which the clock entry is related.
Work Center	The work center to which the production operation is assigned.
Inventory ID	The item being produced, which is specified in the production order.
Shift	The shift in which the employee works when processing the items. The shift provides a working calendar and a differential that the system uses to calculate the labor cost.
Quantity	The quantity of items the employee completed for the production operation. You can specify the quantity for a clock entry that has the New or Clocked In status. If you need to correct the completed quantity entered in the previous transaction you can specify the negative value in this column. If the previous transaction recorded completed items for the last operation and the system created an inventory receipt for the items, see Reversal of Production Receipts. This column is available only for regular production orders.
UOM	The unit of measure for the quantity specified in the Quantity column.
Qty. Scrapped	The quantity of items that were scrapped during the operation. This column is available only if both of the following is true: The production order that contains the operation is assigned to the regular type. Lot or serial numbers are not preassigned to the production order on the Production Order Maintenance form.
Reason Code	The reason code, which provides GL accounts that the system uses for posting a cost of scrapped items if the value of the Scrap Action column is Write-Off for the production order operation on the Production Order Details form. This column is available when both of the following is true: The status of the clock entry is Clocked In. The value of the Qty. Scrapped box is not zero.
Scrap Action	The scrap action, which the system copies from the operation settings on the Production Order Details form. Attention: Recording scrap for operations with the Quarantine scrap action is not supported on this form. For these operations, the system changes the scrap action to Write-Off, and you can record scrapped items without recording movement of the scrapped items to quarantine. The scrap action can be either of the following: No Action: The system does not calculate the scrap cost separately. The system adds the scrap cost to the total cost of the production order. Write-Off: The system posts the scrap cost to the scrap expense account. A reason code specifies the scrap expense account and subaccount.
Warehouse	The warehouse to which the system will move the completed items when the last operation in the routing is completed. The system copies the warehouse from the production order.
Location	The warehouse location to which the system will move the completed items when the last operation in the routing is completed. The system copies the location from the production order.
Approved	A check box that indicates (if selected) that the clock entry has been approved on the Approve Clock Entries (AM516000) form.

Operations Tab

On this tab, you can view all production operations for which you can record labor time and completed quantity. The tab displays only the operations in production orders with the Released, In Process, or Completed status on the Production Order Maintenance (AM201500) form. Information about production operations in the table is read-only.

You can also clock in for operations for which you would like to start time recording. The system will create clock entries and display them on the Clock Entries tab.

To reduce the number of rows in the table, you can use filters to display only the operations assigned to work centers in which you work. For details, see Filtering and Sorting in Acumatica ERP: General Information.

Table 4. Table Toolbar
The table toolbar includes standard buttons and buttons that are specific to this table. For the list of standard buttons, see Table Toolbar. The table-specific buttons are listed below.
Button	Description
Clock In	Starts the labor time recording for the rows for which the check box is selected in the Selected column.

Table 5. Table Columns
Column	Description
Selected	A check box that you select if you want to clock in for the production operation.
Work Center	The work center to which the production operation is assigned.
Multiple Entries Allowed	A check box that indicates (if selected) that you can record labor time simultaneously for this operation and for other operations of production orders that are assigned to any work center with this check box selected. If the check box is cleared, you can record labor time for only this production operation at a time. The system copies the state of the check box from the Allow Clock Entry for Multiple Production Orders check box on the Work Centers (AM207000) form.
Active	A check box that indicates (if selected) that the labor time for the operation is being recorded, that is, you or another employee clocked in for the operation.
Order Type	The type of the production order in which the operation is included.
Production Nbr.	The reference number of the production order in which the operation is included.
Order Status	The status of the production order specified in the Production Nbr. column. Only production orders with the Released, In Process, or Completed status are displayed.
Order Description	The description of the production order.
Operation ID	The identifier of the production operation.
Operation Status	The status of the operation, which the system copies from the production order.
Qty to Produce	The item quantity that is initially intended to be produced. The system copies the quantity from the production order.
Qty Complete	The quantity of the item units that have been completed and moved to inventory. The system copies the quantity from the production order.
Qty Scrapped	The quantity of item units that have been recorded as scrap for the production order. The system copies the quantity from the production order.
Start Date	The scheduled date for the operation to start.
Start Time	The scheduled time for the operation to start.
End Date	The scheduled date for the operation to end.
End Time	The scheduled time for the operation to end.
Inventory ID	The item being produced that is specified in the production order.
Description	The description of the item being produced.
Warehouse	The warehouse to which the system will move the completed items when the last operation in the production order is completed. The system copies the warehouse from the production order.
SO Order Type	The type of the sales order whose line is assigned to the production order.
SO Order Nbr.	The reference number of the sales order whose line is assigned to the production order.
Customer	The identifier of the customer assigned to the production order on the Production Order Maintenance form.
Customer Name	The name of the customer assigned to the production order on the Production Order Maintenance form.
Dispatch Priority	The scheduling priority of the production order.
Schedule Status	The scheduling status of the production order. This box is displayed only when the Advanced Planning and Scheduling feature is enabled on the Enable/Disable Features (CS100000) form.
Control Point	A check box that indicates (if selected) that the operation is a control point. If it is, for this operation, workers must record the quantity of completed items.
Branch	The branch with which the production order is associated. This box is displayed only when the Multibranch Support feature or the Multicompany Support feature is enabled (or both features are enabled) on the Enable/Disable Features (CS100000) form.