Close Production Orders

Form ID: (AM506000)

The close production orders process is used to financially close the production orders and set the work in process balance of the order to zero.

Once a production order is completed, additional transactions can still be posted against the production order; no more transactions are allowed once it is closed.

Tip:

A production order cannot be closed until it is completed and all batches from production, materials, and adjustments have been released.

To find batches on hold you can use the Additional Filtering Conditions table to add a filter to the Production Batch Register (AM622000) form for AMBatch.Status = On Hold. For batches with a status of Balanced, you can use the Release AM Documents (AM503000) form to find and release the batches. Alternatively, create a filter for the batch lookup on any of the transaction forms to select the status of On Holdor Balanced; saving the filter makes it available to any transaction form.

The primary purpose of this process is to reconcile the Work in Process total with amount of the WIP Completed. The WIP Balance box shows the difference between the WIP Total and the WIP Completed.

WIP Completed is the total value of receipts into inventory for the stock item. This amount is displayed in the MFG to Inventory box on the Totals tab of the Production Order Maintenance (AM201500) form.
WIP Balance is the sum of all costs posted to the production order from labor, materials, overhead, and tools. This amount is displayed in the WIP Total box on the Totals tab of the Production Order Maintenance (AM201500) form.

Attention: Prior to reconciling the WIP Total with the WIP Completed, the close process will perform an check to see if there are any transaction batches that have not been released for a production order. This ensures that the totals on the production orders accurately reflect the transactions and the WIP is reconciled correctly.

The period to post is defaulted from the business date and must be an active period. However, you can specify another active previous or future period. The process will use the period for the general ledger journal transaction that it will create.

The process creates a general ledger journal transaction. The process will then compare the total WIP posted to the production order with the amount of WIP that has been completed. If there is a variance, the application will create a WIP adjustment transaction on the WIP Adjustment (AM308000) form to adjust the WIP amount. The offsetting transaction will be to the WIP Variance account, and subaccount if subaccounts are used, as shown for each production order.

Attention: When the Lock Production Orders Before Closing check box is selected on the Production Preferences (AM102000) form, all production orders with the Locked status are displayed. Orders that are completed or locked can be viewed on the Lock Production Orders (AM517000) form.

Form Toolbar

The form toolbar includes standard buttons and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands can be shown as buttons on the form toolbar, as commands on the More menu, or in both places. These commands are listed in the following table in alphabetical order.


Command	Description
Process	Closes the orders you have selected in the table.
Process All	Closes all orders displayed in the table.
Schedules	You can select one of the following options: Add When you select the current option, a panel with the Automation Schedules (SM205202) form opens. View History For details, see Inventory Planning Configuration: General Information. Attention: The Automation Schedules (SM205020) form is available only if the Scheduled Processing feature is enabled on the Enable/Disable Features (CS100000) form.
Unreleased Transactions	Opens the Transactions By Production Order (AM000011) form, where you can view transactions generated for the orders you have selected in the table.

Summary Area


Element	Description
Period	The period to post, which must be active.

Table

The table lists all production orders with a status of Completed.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.


Column	Description
Included	An unlabeled check box that you select to include this production order in processing if you click Process.
Order Type	The order type of the production order.
Production Nbr.	The production order status eligible to be financially closed.
Inventory ID	The inventory item being manufactured.
Subitem	This column is visible only if the Inventory Subitems feature is enabled on the Enable/Disable Features (CS100000) form. Important: The Inventory Subitems check box has been removed from the Enable/Disable Features (CS100000) form because the functionality associated with the Inventory Subitems feature will be phased out. If you have this feature enabled in your system, the associated functionality remains available. To disable the feature, contact your MYOB support provider.
Warehouse	The target warehouse to which the order will be received.
Qty. to Produce	The quantity to produce on the production order.
Qty. Complete	The actual quantity completed.
WIP Balance	The total of all costs posted to the production order.
WIP Variance Account	The expense account to which the system posts the WIP variance when the order is being closed. You can change this account unless the production order has a status of Closed. You can use the Production Order Maintenance (AM201500) form to change the account and subaccount.
WIP Variance Subaccount	The expense subaccount to which the system posts the WIP variance when the order is being closed. You can change this subaccount on the Production Order Maintenance (AM201500) form, unless the production order has a status of Closed. Important: This column appears only if the Subaccounts feature is enabled on the Enable/Disable Features (CS100000) form.
Project	The project ID referenced on the production order. Important: This column appears only if the Projects feature is enabled on the Enable/Disable Features (CS100000) form. For more information about production orders and projects, see Integration with Projects.
Project Task	The project task ID referenced on the production order. Important: This column appears only if the Projects feature is enabled on the Enable/Disable Features (CS100000) form. For more information about production orders and projects, see Integration with Projects.
Cost Code	The cost code referenced on the production order. Important: This column appears only if both the Projects and Cost Code features are enabled on the Enable/Disable Features (CS100000) form. The feature can be used only with the MYOB Acumatica Construction Edition.
Product Order Type	The production order type assigned to the top-level production order that requires the item to be produced as a subassembly for one of the materials or its subassemblies.
Product Production Nbr.	The reference number of the top-level production order that requires the item to be produced as a subassembly for one of the materials or its subassemblies.
Parent Order Type	The production order type assigned to the parent production order that requires the item to be produced as a subassembly for one of the materials or its subassemblies.
Parent Production Nbr.	The reference number of the parent production order that requires the item to be produced as a subassembly for one of the materials or its subassemblies.