Approve Clock Entries

Form ID: (AM516000)

You use this form to correct and approve the clock entries that shop-floor employees have created on the Clock Entry (AM315000) form. A clock entry contains the recorded time and may also include the completed quantity. When you approve a clock entry, the system creates and releases a labor transaction on the Labor (AM310000) form with the key settings from the clock entry.

Attention: Any user with the appropriate access rights to the form can process clock entries.

Form Toolbar

The form toolbar includes standard and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands are listed in the following table.


Command	Description
Process	Creates a labor transaction for the clock entries for which you have selected the unlabeled Included check box.
Process All	Creates a labor transaction for all clock entries listed in the table.
Line Details	Opens the Line Details dialog box for items in the clock entry that is selected in the table. In the dialog box, you can view or change a warehouse location, lot or serial numbers, or item quantity.
Delete	Deletes the clock entry that is selected in the table.

Table 1. Line Details Dialog Box
By using this dialog box, you can view how the quantity of the item specified in the line can be distributed between warehouse locations. You can select the locations, subitems, and lot or serial numbers (from those available in the selected warehouse) for the item's quantity. Also, you can generate and assign lot or serial numbers to the specified quantities of the stock item if relevant. Whether lot or serial numbers should be generated when the item is received or used depends on the Assignment Method option selected for the lot/serial class of the item on the Lot/Serial Classes (IN207000) form.
This dialog box is available if at least one of the following features is enabled on the Enable/Disable Features form: *Multiple Warehouse Locations*, *Inventory Subitems*, or *Lot Serial Tracking*.

Important: The Inventory Subitems check box has been removed from the Enable/Disable Features form because the functionality associated with the *Inventory Subitems* feature will be phased out. If you have this feature enabled in your system, the associated functionality remains available. To disable the feature, contact your MYOB support provider.
The dialog box includes the following elements.
Element	Description
Unassigned Qty.	The quantity of the inventory item that has no lot or serial numbers assigned.
Quantity to Generate	The quantity of the inventory item for which lot or serial numbers should be generated.
Start Lot/Serial Number	The lot or serial number to be used as a start number. This element appears only if the Lot and Serial Tracking feature is enabled on the Enable/Disable Features form.
Generate	A button that you click to initiate the generation of lot or serial numbers. This button appears only if the Lot and Serial Tracking feature is enabled on the Enable/Disable Features form.
The dialog box includes a table with the following columns. The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.
Subitem	The subitem for the inventory item received, if subitems are used in your system. This column is visible only if the Inventory Subitems feature is enabled on the Enable/Disable Features (CS100000) form. Important: The Inventory Subitems check box has been removed from the Enable/Disable Features form because the functionality associated with the Inventory Subitems feature will be phased out. If you have this feature enabled in your system, the associated functionality remains available. To disable the feature, contact your MYOB support provider.
Location	The location in the warehouse that is selected in the Warehouse ID box in the Summary area. This column is visible only if the Multiple Warehouse Locations feature is enabled on the Enable/Disable Features (CS100000) form.
Lot/Serial Nbr.	The serial number of the unit of inventory item or the lot number of the specified quantity of inventory item; you can select from the serial or lot numbers available for the selected warehouse. This column is visible only if the Lot and Serial Tracking feature is enabled on the Enable/Disable Features (CS100000) form.
Quantity	The quantity of the stock item with the same subitem code and the same lot/serial number. It is 1 for an item with a serial number.
UOM	The unit of measure (UOM) for the specified quantity of the stock item.
Expiration Date	The expiration date of the specified quantity of the stock item. This column is visible only if the Lot and Serial Tracking feature is enabled on the Enable/Disable Features (CS100000) form.
The dialog box has the following button.
OK	Saves the changes and closes the dialog box.

Selection Area

You can use the settings in this area to narrow the range of clock entries listed in the table.


Element	Description
Employee ID	The shop-floor employee whose clock entries the system will display in the table.
Order Type	The type of production orders to be displayed in the table. If a default production order is specified in the Default Order Type box on the Production Preferences (AM102000) form, the system copies the type to this box.
Production Nbr.	The reference number of the production order whose clock entries the system will display in the table.

Table

In the table, you can view the clock entries that require approval. You can also modify the majority of the entry settings.


Column	Description
Employee ID	The employee for whom the clock entry was recorded. This column is read-only.
Order Type	The type of the production order specified in the clock entry.
Production Nbr.	The reference number of the production order specified in the clock entry.
Operation ID	The operation of the production order specified in the clock entry.
Shift	The shift specified in the clock entry.
Inventory ID	The item being produced by using the production order. This column is read-only.
Subitem	The subitem of the item specified in the Inventory ID box. This column is visible only if the Inventory Subitems feature is enabled on the Enable/Disable Features (CS100000) form. Important: The Inventory Subitems check box has been removed from the Enable/Disable Features form because the functionality associated with the Inventory Subitems feature will be phased out. If you have this feature enabled in your system, the associated functionality remains available. To disable the feature, contact your MYOB support provider.
Quantity	The item quantity that the employee completed for the operation.
Transaction Date	The date when the clock entry was created. This column is read-only.
Start Date	The date when the employee clocked in for the operation of the production order.
Start Time	The time when the employee clocked in for the operation of the production order.
End Date	The date when the employee clocked out for the operation of the production order.
End Time	The time when the employee clocked out for the operation of the production order.
Labor Time	The automatically calculated amount of time during which the employee was clocked in for the operation of the production order.
Qty. Scrapped	The quantity of items that were scrapped during the operation. This column is available only if both of the following is true: The production order that contains the operation is assigned to the regular type. Lot or serial numbers are not preassigned to the production order on the Production Order Maintenance (AM201500) form.
Reason Code	The reason code, which provides GL accounts that the system uses for posting a cost of scrapped items if the value of the Scrap Action column is Write-Off for the production order operation on the Production Order Details (AM209000) form.
Scrap Action	The scrap action, which the system copies from the operation settings on the Production Order Details form. Attention: Recording scrap for operations with the Quarantine scrap action is not supported on this form. For these operations, the system changes the scrap action to Write-Off, and you can record scrapped items without recording movement of the scrapped items to quarantine. The scrap action can be either of the following: No Action: The system does not calculate the scrap cost separately. The system adds the scrap cost to the total cost of the production order. Write-Off: The system posts the scrap cost to the scrap expense account. A reason code specifies the scrap expense account and subaccount.