Deferral Schedule

Releases the deferral schedule. Once the schedule is released, the recognition transactions are ready to be posted when it comes due. In the released schedule, the summary information and the component details (in the Components table) cannot be edited. You can still edit the details of the generated transactions in the Transactions table (those transactions that are not posted yet).

This button appears on the form for manually created deferral schedules only.

Updates the reallocation pool on the Reallocation Pool tab and the component data on the Details tab by using the recent data from the Sales Prices (AR202000) form and the data from the invoice lines. If the deferral schedule was overridden, the system displays a confirmation message before recalculation.

This button appears on the form only for AR documents if the Revenue Recognition by IFRS 15/ASC 606 feature has been enabled on the Enable/Disable Features (CS100000) form.

The unique number of the schedule, which is automatically generated by the system by the numbering sequence that is specified in the Deferred Schedule Numbering Sequence box on the Deferred Revenue Preferences (DR101000) form. For a new schedule, the <NEW> string is displayed, indicating that a new number will be generated. Select a schedule to view information about it.

The list of values may be limited based on the role or roles assigned to the user account to which you are signed in if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form, and based on the visibility of the business account. If the feature is enabled, the Restrict Visibility To box appears on the Financial tab of the Customers (AR303000) and Vendors (AP303000) forms. You can select a schedule of a customer or vendor, if one of the following is true:

• The Restrict Visibility To box is empty for the customer or vendor—that is, the customer's or vendor’s visibility is not restricted.
• A branch, company, or company group is specified in the Restrict Visibility To box for the customer or vendor, and your user account is assigned to the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of the Branches (CS102000) form for the branch, or the Company Details tab of the Companies (CS101500) form for the company or a company within the company group.

The status of the schedule.

The system automatically assigns the following statuses:

• Open: The deferral schedule has at least one transaction with the Open status.
• Closed: All the transactions for the deferral schedule have been posted.
• Draft: The deferral schedule has not been released.

The date that determines the period when the first recognition transaction should be recognized and posted. In the deferral schedules generated automatically for documents with the deferral codes specified, this is the document date specified by the system by default. In the custom deferral schedules, you define this date manually.

You can enter only a date that corresponds to a financial period that has been generated on the Master Financial Calendar (GL201000) form. If the date that you enter belongs to a financial period that has not yet been generated in the system—for example, for a date in the distant future or past—the system will display an error message, and you will not be able to save the document.

The net transaction price of the original document.

This box appears on the form for AR documents if the Revenue Recognition by IFRS 15/ASC 606 feature is enabled on the Enable/Disable Features form.

A business account (which can be, for example, a customer or a vendor) associated with the original document for which the schedule is displayed or is being created.

The list of customers and vendors available for selection may be limited based on the role or roles assigned to the user account to which you are signed in if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features form. In this case, the Restrict Visibility To box appears on the Financial tab of the Customers (AR303000) and Vendors (AP303000) forms. With the feature enabled, a customer or vendor is available for selection if one of the following is true:

• The Restrict Visibility To box is empty for the customer or vendor—that is, the customer's or vendor’s visibility is not restricted.
• A branch, company, or company group is specified in the Restrict Visibility To box for the customer or vendor, and your user account is assigned to the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of the Branches (CS102000) form for the branch, or the Company Details tab of the Companies (CS101500) form for the company or a company within the company group.

The line in the AR or AP document for which you can create and view the deferral schedule.

This box appears on the form only for AP documents.

The currency of the schedule.

If the schedule is created automatically from a document, this setting is copied from the document's currency and the box is unavailable for editing.

If the schedule is a custom one or is created manually, this setting is specified based on the following rules:

• If the document and business account are not selected, this setting is copied from the base currency of the branch to which you are signed in, and the box is unavailable for editing.
• If the document is not selected and a business account for which a currency is specified is selected, this setting is copied from the business account's currency, and the box is unavailable for editing.
• If a business account without a currency specified is selected, this setting is copied from the base currency of the branch to which you are signed in. The box is available for editing and you can selected the base currency of any branch to which you have access.

This box appears on the form if the Multiple Base Currencies feature is enabled on the Enable/Disable Features form.

The original amount for the specified document line.

This box appears on the form only for AP documents.

The project or contract with which the document is associated, or the non-project code if the document is not associated with any project.

The box appears on the form if at least one of the Project Accounting and Contract Management features is enabled on the Enable/Disable Features form.

The project task with which this document is associated.

This box is cleared and unavailable if the Revenue Recognition by IFRS 15/ASC 606 feature is enabled on the Enable/Disable Features form.

A check box that indicates (if selected) that the data on the Reallocation Pool tab is cleared and the data in the Components table on the Details tab becomes available for editing.

This check box appears on the form for AR documents if the Revenue Recognition by IFRS 15/ASC 606 feature is enabled on the Enable/Disable Features form.

The component total calculated as the sum of total amounts of all components of the schedule. In other words, it is the total revenue that either has been already recognized or is still deferred and will be recognized in future.

This box appears on the form for AR documents if the Revenue Recognition by IFRS 15/ASC 606 feature is enabled on the Enable/Disable Features form.

The component deferred calculated as the sum of deferred amounts of all components in the schedule (the deferred revenue summed up by all components).

This box appears on the form for AR documents if the Revenue Recognition by IFRS 15/ASC 606 feature is enabled on the Enable/Disable Features form.

The date when the process of recognition of deferrals should start; this date should be specified for the item for which the deferral code based on the Flexible by Periods, Prorate by Days or Flexible by Days in Period recognition method is assigned.

This box appears on the form only for AP documents.

The date when the process of recognition of deferrals should finish; this date should be specified for the item for which the deferral code based on the Flexible by Periods, Prorate by Days or Flexible by Days in Period recognition method is assigned.

This box appears on the form only for AP documents.

Generates recognition transactions for the branch specified in the Branch column of the Transactions table for the selected component (that is, the component you clicked before invoking this action).

The component of the line item, if the line item is a package; otherwise, the item, by its inventory ID.

For details about packages, see Managing Recognition for Packages.

The code that has been assigned to the line of the selected document or that has been specified manually for a component in the custom deferral schedule. This code is used for generating recognition transactions to defer the amount specified in the line.

The Deferral Code lookup table which opens from this column shows only the deferral codes that have the Active check box selected for them in the Summary area on the Deferral Codes (DR202000) form.

The account to hold the amount to be deferred.

The account selected in this box should be configured as a control account for the deferred revenue subledger. That is, for this account, DR should be selected in the Control Account Module column on the Chart of Accounts (GL202500) form. For more information on control accounts, see Control Accounts: General Information.

The date when the process of recognition of deferrals should start.

If the Revenue Recognition by IFRS 15/ASC 606 feature is enabled on the Enable/Disable Features form, the system populates this column with a value from the corresponding invoice line. In this case, the Line Number, Line Amount, Project Task, Term Start Date, and Term End Date boxes in the Summary area become cleared and unavailable.

The date when the process of recognition of deferrals should finish.

If the Revenue Recognition by IFRS 15/ASC 606 feature is enabled on the Enable/Disable Features form, the system populates this column with a value from the corresponding invoice line. In this case, the Line Number, Line Amount, Project Task, Term Start Date, and Term End Date boxes in the Summary area become cleared and unavailable.

The project task with which this document is associated.

If the Revenue Recognition by IFRS 15/ASC 606 feature is enabled on the Enable/Disable Features form, the system populates this column with a value from the corresponding invoice line. In this case, the Line Number, Line Amount, Project Task, Term Start Date, and Term End Date boxes in the Summary area become cleared and unavailable.

The branch ID of the source document line.

For automatically generated deferral schedules, this column is always unavailable, even if the source document has not been released.

For manually created deferral schedules, this column is unavailable if a particular document line has been selected in the Summary area (in the Line Nbr. box), and is available only if this schedule has been created for a business account (that is, if the Ref. Nbr. and Line Nbr. boxes in the Summary area are empty). For manual schedules, the system displays branches whose visibility is not restricted for the business account selected in the Business Account box.

This column appears in the table when the Multibranch Support feature is enabled on the Enable/Disable Features (CS100000) form.

The MDA component of the reallocation pool, which is used for revenue recognition.

For invoice lines, the value is copied from the Inventory ID column on the Deferral tab of the Stock Items (IN202500) form.

The quantity of the MDA component.

For invoice lines with the MDA deferral code, the value is copied from the Quantity column on the Deferral tab of the Stock Items form.

For invoice lines with a non-MDA deferral code, this value is always 1.

The UOM of the MDA component.

For invoice lines, the value is copied from the Quantity column on the Deferral tab of the Stock Items form.

The deferral code of the revenue component.

For invoice lines with the MDA deferral code, the value is copied from the Deferral Code column on the Deferral tab of the Stock Items form.

The percent of the deferred revenue discount, which has the Apply to Deferred Revenue check box selected on the Discount Codes (AR209000) form, applied to a discountable fair value price of the component. The fair value price without a discount is shown in the Fair Value Price column. The Effective Fair Value Price column displays the prorated fair value price after the deferred revenue discount has been applied.

This column is read-only and appears on the form if the Revenue Recognition by IFRS 15/ASC606 and Customer Discounts features have been enabled on the Enable/Disable Features (CS100000) form.

The effective fair value price used for revenue reallocation.

If the selected sales price has the Prorated check box selected for it on the Sales Prices (AR202000) form, this value is calculated as the fair value price multiplied by (Term End Date - Term Start Date + 1 day) / 365.