Issues

Form ID: (IN302000)

Note: This form is available only if the Inventory feature is enabled on the Enable/Disable Features (CS100000) form.

By using this form, you can create, view, and edit issue documents. You can save issues with the On Hold or Balanced status and release them.

The way issues are processed depends on certain settings on the Inventory Preferences (IN101000) form. The system validates totals on entry if the Validate Document Totals on Entry check box is selected, and on issue release, the system posts the transactions to the general ledger if the Automatically Post on Release check box is selected.

For more information about inventory issues, see Inventory Transactions.

Form Toolbar

The form toolbar includes standard buttons and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands can be shown as buttons on the form toolbar, as commands on the More menu, or in both places. These commands are listed in the following table in alphabetical order.


Command	Description
Hold	Changes the status of the issue to On Hold. You click this button when you want to make changes to the issue or to pause its processing.
Inventory Edit Details	Navigates to the Inventory Edit Details (IN611000) report
Inventory Register	Navigates to the Inventory Register (IN614000) report
Release	Initiates the release of the issue, which changes the status of the issue to Released.
Remove Hold	Changes the status of the issue from On Hold to Open. You click this button when the issue is ready for further processing.

Summary Area

In this area, you can select an existing issue by its reference number or provide summary information about a new issue.


Element	Description
Reference Nbr.	The unique reference number of the issue, which the system automatically assigns in accordance with the numbering sequence assigned to issues on the Inventory Preferences (IN101000) form.
Status	The current status of the issue document. The following options are available: On Hold: The document is a draft and can be edited manually or deleted. A document with this status cannot be released. Balanced: The document transactions are balanced. This document can be modified, deleted, or released. Released: The document has been released. Documents with this status cannot be edited or deleted.
Hold	A check box that indicates (if selected) that the issue document has the On Hold status. You can clear the check box to save the issue with the Balanced status. The Hold check box is selected for new issues by default if the Hold Documents on Entry check box on the Inventory Preferences form is selected.
Date	The date when the issue document was created. All transactions included in this document will have this transaction date. You can enter only a date that corresponds to a financial period that has been generated on the Master Financial Calendar (GL201000) form. If the date that you enter belongs to a financial period that has not yet been generated in the system—for example, for a date in the distant future or past—the system will display an error message, and you will not be able to save the document.
Post Period	The financial period to which transactions from the document should be posted.
External Ref.	The external reference number of the inventory issue document (for example, the vendor's reference code).
Description	A brief description of the inventory issue or its transactions.
Total Qty.	The total quantity of inventory items, which the system calculates automatically, for the document.
Control Qty.	The manually entered quantity of inventory items. If the Control Qty. and Total Qty. values do not match, the system generates a warning message and the issue cannot be saved. Control Qty. is available only if the Validate Document Totals on Entry option is selected on the Inventory Preferences form.
Total Amount	The total amount, calculated as a sum of amounts for all inventory issue operations included in this issue document.
Control Amount	The manually entered summary amount for all specified inventory items. Control Amount is available only if the Validate Document Totals on Entry option is selected on the Inventory Preferences form. If the Control Amount and Total Amount values do not match, the system generates a warning message and the issue cannot be saved.

Details Tab

This tab has a table with the transactions included in the issue document.

Table 1. Table Toolbar
The table toolbar includes standard buttons and buttons that are specific to this table. For the list of standard buttons, see Table Toolbar. The table-specific buttons are listed below.
Button	Description
Line Details	Opens the Line Details dialog box, from which you can specify subitems, locations, lot or serial numbers, quantities, and expiration dates for the inventory item received. This button is available if at least one of the following features is enabled on the Enable/Disable Features (CS100000) form: Multiple Warehouse Locations, Inventory Subitems, or Lot Serial Tracking. Important: The Inventory Subitems check box has been removed from the Enable/Disable Features form because the functionality associated with the Inventory Subitems feature will be phased out. If you have this feature enabled in your system, the associated functionality remains available. To disable the feature, contact your MYOB support provider.
Add Item	Opens the Inventory Lookup dialog box so that you can add an item to the receipt.
Inventory Summary	Opens the Inventory Summary (IN401000) form as a pop-up so that you can view item availability data.

Table 2. Table Columns
Column	Description
Branch	The branch of the inventory issue operation.
Tran. Type	The type of inventory issue transaction. You can select one of the following types: Issue: The specified quantity of the inventory item is issued from the warehouse. The quantity of issued inventory will be subtracted from the quantity of inventory available at the warehouse. Return: The specified quantity of the inventory item was returned to the warehouse. The quantity of returned inventory will be added to the quantity of inventory item available at the warehouse. Invoice: The specified quantity of the inventory item is issued based on an invoice. Generally, the system generates this type of transaction on release of appropriate documents, also you can create such issues manually. The quantity of inventory in this transaction will be subtracted from the quantity of the item available at the warehouse. Debit Memo: The specified quantity of the inventory item is issued from the warehouse based on a debit memo; the system also generates this type of transaction on release of appropriate documents. The quantity of the item in this transaction will be deducted from the quantity of the item available at the warehouse. Credit Memo: The specified quantity of the inventory item is received at the warehouse based on a credit memo; this type of transaction is also generated by the system on release of appropriate documents. The quantity of the item in this transaction will be added to the quantity of inventory available at the warehouse. On release of any transaction, the batch of type-specific journal entries will be generated and posted to the General Ledger module if the Update GL check box is selected on the Inventory Preferences form.
Inventory ID	The inventory ID of the item. Stock items are maintained by using the Stock Items (IN202500) form.
Subitem	The subitem code of the inventory item. To specify subitems, click the Line Details action on the table toolbar. If multiple subitems were specified, this column displays <SPLIT>. This column is available only if the Inventory Subitems feature is enabled on the Enable/Disable Features form. Important: The Inventory Subitems check box has been removed from the Enable/Disable Features form because the functionality associated with the Inventory Subitems feature will be phased out. If you have this feature enabled in your system, the associated functionality remains available. To disable the feature, contact your MYOB support provider.
Warehouse	The warehouse from which the inventory is issued. This column appears only if the Multiple Warehouses feature is enabled on the Enable/Disable Features form.
Location	The warehouse location from which the item is issued. This column appears only if the Multiple Warehouse Locations feature is enabled on the Enable/Disable Features form.
Quantity	The quantity of the specified inventory (in the units of measure indicated below).
UOM	The unit of measure used for the inventory item.
Unit Price	The price of the specified unit of this inventory item.
Ext. Price	The extended price of the specified inventory item, calculated automatically as the unit price multiplied by the quantity of the inventory item involved in the inventory issue operation. The value can be edited manually later—for example, to round the value up or down.
Unit Cost	The cost of a unit of the issued item. Note: The value in this column is calculated automatically based on the option selected in the Average Default Cost or FIFO Default Cost box on the Warehouses (IN204000) form for the warehouse in the line and the valuation method specified in the Valuation Method box on the Stock Items (IN202500) form for the stock item in the same line. The value calculated before the release of the document can differ from the actual value that is calculated according to the item's valuation method when the document is released.
Ext. Cost	The extended cost of the specified inventory item. An extended cost is calculated automatically as the unit cost multiplied by the quantity of units involved in this transaction. The value can be edited manually later—for example, to round up the number.
Lot/Serial Nbr.	The lot or serial number of the inventory item. To specify the lot or serial numbers of the particular units, click Line Details on the table toolbar. If multiple serial or lot numbers were specified, the column displays <SPLIT>. This column appears only if the Lot and Serial Tracking feature is enabled on the Enable/Disable Features form.
Expiration Date	The expiration date of the specified inventory item. This column appears only if the Lot and Serial Tracking feature is enabled on the Enable/Disable Features form.
Reason Code	The reason code for the inventory transaction.
Cost Layer Type	The type of the cost layer affected by the inventory transaction in the row. The following options are available: Normal (default): The cost layer for inventory transactions that are not related to project tracked by quantity and cost. This option is used if the non-project code is selected in the line, or if the selected project has the Track by Location or Track by Project Quantity option selected on the Inventory Tracking box on the Summary tab of the Projects (PM301000) form. Project: A project-specific cost layer for inventory transactions which are created for project items. This option can be used only for projects that have the Track by Project Quantity and Cost option selected on the Inventory Tracking box on the Summary tab of the Projects (PM301000) form. This column appears only if the Project-Specific Inventory feature is enabled on the Enable/Disable Features form. For more information, see Project Inventory Tracking: Item Availability Tracking.
Project	The project with which this transaction is associated, or the code indicating that this transaction is not associated with any project. By default, the project assigned to the selected warehouse location is specified. The non-project code is specified on the Projects Preferences (PM101000) form. The column is available if the Project Accounting feature is enabled on the Enable/Disable Features form and integration of projects with inventory has been enabled (that is, the IN check box is selected in the Visibility Settings section on the Projects Preferences (PM101000) form).
Project Task	The particular task of the project with which this transaction is associated. If you select a project that has the default project task, this task is automatically populated in the column. By default, the project task assigned to the selected warehouse location is specified. The column is available if the Project Accounting feature is enabled on the Enable/Disable Features form and integration of projects with inventory has been enabled (that is, the IN check box is selected in the Visibility Settings section on the Projects Preferences (PM101000) form).
Cost Code	The cost code with which this document is associated to track project costs and revenue. The column is available if the Cost Code feature is enabled on the Enable/Disable Features (CS100000) form in addition to the integration of the Projects module with Inventory.
Description	A brief description of the transaction.
PO Receipt Nbr.	The reference number of PO document on which this issue is based.
SO Order Nbr.	The reference number of the sales order related to this issue.
SO Order Type	The type of the related sales order.
SO Shipment Nbr.	The reference number of shipment generated for the related sales order.

Table 3. Line Details Dialog Box
By using this dialog box, you can split an issue transaction into several records when units of the inventory item are picked from different locations or have different subitems, lot, or serial numbers. Also, you can assign lot or serial numbers to inventory items if such numbers are to be assigned on issue. The Line Details dialog box includes elements described in the following table.

This dialog box is available if at least one of the following features is enabled on the Enable/Disable Features form: *Multiple Warehouse Locations*, *Inventory Subitems*, or *Lot Serial Tracking*.

Important: The Inventory Subitems check box has been removed from the Enable/Disable Features form because the functionality associated with the *Inventory Subitems* feature will be phased out. If you have this feature enabled in your system, the associated functionality remains available. To disable the feature, contact your MYOB support provider.
Element	Description
Unassigned Qty.	The quantity of the inventory item that has no location specified or lot or serial numbers assigned.
Quantity to Generate	The quantity of the inventory item for which lot or serial numbers should be generated.
Start Lot/Serial Number	The lot or serial number to be used as a start number. This box appears only if the Lot and Serial Tracking feature is enabled on the Enable/Disable Features form.
Generate	A button that you click to initiate the generation of lot or serial numbers. This box appears only if the Lot and Serial Tracking feature is enabled on the Enable/Disable Features form.
The dialog box includes a table with the following columns. The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.
Subitem	The subitem for the inventory item received, if subitems are used in your system. This column is available only if the Inventory Subitems feature is enabled on the Enable/Disable Features form. Important: The Inventory Subitems check box has been removed from the Enable/Disable Features form because the functionality associated with the Inventory Subitems feature will be phased out. If you have this feature enabled in your system, the associated functionality remains available. To disable the feature, contact your MYOB support provider.
Location	The location in the warehouse. This column appears only if the Multiple Warehouse Locations feature is enabled on the Enable/Disable Features form.
Lot/Serial Nbr.	The serial number of the unit of inventory item or the lot number of the quantity of inventory item received. This column appears only if the Lot and Serial Tracking feature is enabled on the Enable/Disable Features form.
Quantity	The quantity of the inventory item with the same subitem code and the same lot number. It is 1 for items with serial numbers.
UOM	The unit of measure (UOM) for the specified quantity of the inventory item.
Expiration Date	The expiration date of the specified quantity of the inventory item. This column appears only if the Lot and Serial Tracking feature is enabled on the Enable/Disable Features form.
Inventory ID	The inventory ID of the item.
The dialog box has the following button.
OK	Saves the records generated.

Table 4. Inventory Lookup Dialog Box
You use this dialog box to view the item availability information for various warehouses and warehouse locations (if the *Multiple Warehouse Locations* feature is enabled on the Enable/Disable Features form) and to add the required quantity of the item to the document. To find an item, you can type a string from its inventory ID in the Inventory box.

The dialog box has a Selection area and a table with items that meet the criteria you specify.
Element	Description
Inventory	The identifier of a particular item whose information you want to view. Leave the box blank to filter information by other criteria or type a string from the item's inventory ID to find the item.
Barcode	The barcode of the item to be listed. Leave the box blank to filter information by other criteria.
Item Class	The item class of the items whose information you want to view. Leave the box blank to view information on items of all classes.
Subitem	The subitem code. Leave the box blank to view information on items with different subitems. This box is available only if the Inventory Subitems feature is enabled on the Enable/Disable Features form. Important: The Inventory Subitems check box has been removed from the Enable/Disable Features form because the functionality associated with the Inventory Subitems feature will be phased out. If you have this feature enabled in your system, the associated functionality remains available. To disable the feature, contact your MYOB support provider.
Warehouse	The warehouse where the item are stocked. Leave the box blank to view items from all warehouses. This box is available for selection only if the Multiple Warehouses feature is enabled on the Enable/Disable Features form.
Location	The location in the warehouse. Leave the box blank to view items in all locations. This box is available for selection only if the Multiple Warehouse Locations feature is enabled on the Enable/Disable Features form.
Show Available Items Only	A check box that you select if only items whose available quantities are greater than zero should be listed in the table.
The table in the dialog box has the following columns.
Included	An unlabeled check box that, if selected, indicates that the item of inventory has been chosen to be added to the document.
Qty. Selected	The quantity of sales units of the stock item (under the specified inventory ID and subitem code) that you want to add to the document.
Site	The warehouse where the items are stocked. This box is available for selection only if the Multiple Warehouses feature is enabled on the Enable/Disable Features form.
Location	The location in the warehouse. This box is available for selection only if the Multiple Warehouse Locations feature is enabled on the Enable/Disable Features form.
Inventory ID	The stock item by its inventory ID.
Subitem	The subitem code for the particular size, color, or other variation of the product. This column is available only if the Inventory Subitems feature is enabled on the Enable/Disable Features form. Important: The Inventory Subitems check box has been removed from the Enable/Disable Features form because the functionality associated with the Inventory Subitems feature will be phased out. If you have this feature enabled in your system, the associated functionality remains available. To disable the feature, contact your MYOB support provider.
Description	The description of the item with the specified inventory ID and subitem code.
Base Unit	The unit of measure used as a base unit for the stock item.
Qty. Available	The available quantity of this item at the specified warehouse and location.
Qty. on Hand	The quantity on hand of this item at the specified warehouse and location.
The dialog box has the following buttons.
Add	Adds the selected items.
Add & Close	Adds the selected items and closes the dialog box.
Cancel	Cancels the changes and closes the dialog box.

Financial Tab

This tab displays the reference number and the branch of the batch generated upon release of the issue.


Element	Description
Batch Nbr.	The reference number of the batch generated for the issue. Click the number to open the Journal Transactions (GL301000) form and view the details of the transactions.
Branch	The branch that issues the products.
Currency	The currency ID of a base currency. This box appears only if the Multiple Base Currency feature is enabled.

Manufacturing Tab

This tab displays the reference number and branch of the batch generated upon release of the issue if the issue was created on forms related to production management. For these issues, the Description box in the Summary area contains Production Transaction.

This tab is displayed only if the Manufacturing feature is enabled on the Enable/Disable Features (CS100000) form.


Element	Description
MFG Batch Nbr.	This is a link to the production management transaction that created the inventory issue. Clicking on the link opens the source form.
MFG Document Type	This identifies the source form that created the issues and will be the batch number created by using the Materials (AM300000) or Labor (AM301000) form. All production management processes that report operations where material is backflushed will always create a materials batch and an issues batch.