Issues

• On Hold: The document is a draft and can be edited manually or deleted. A document with this status cannot be released.
• Balanced: The document transactions are balanced. This document can be modified, deleted, or released.
• Released: The document has been released. Documents with this status cannot be edited or deleted.

The Hold check box is selected for new issues by default if the Hold Documents on Entry check box on the Inventory Preferences (IN101000) form is selected.

The date when the issue document was created. All transactions included in this document will have this transaction date.

You can enter only a date that corresponds to a financial period that has been generated on the Master Financial Calendar (GL201000) form. If the date that you enter belongs to a financial period that has not yet been generated in the system—for example, for a date in the distant future or past—the system will display an error message, and you will not be able to save the record.

The manually entered quantity of inventory items. If the Control Qty. and Total Qty. values do not match, the system generates a warning message and the issue cannot be saved.

Control Qty. is available only if the Validate Document Totals on Entry option is selected on the Inventory Preferences (IN101000) form.

Opens the Line Details dialog box, from which you can specify subitems, locations, lot or serial numbers, quantities, and expiration dates for the inventory item received.

This button is available if at least one of the following features is enabled on the Enable/Disable Features (CS100000) form: Multiple Warehouse Locations, Inventory Subitems, or Lot Serial Tracking.

Opens the Add Lot/Serial Nbr. dialog box, which you use to add units with particular lot or serial numbers to the issue.

The button is available if the issue has the On Hold or Balanced status.

This button is displayed on the table toolbar only if the Lot/Serial Attributes feature is enabled on the Enable/Disable Features (CS100000) form.

The branch of the inventory issue operation.

The type of inventory issue transaction.

You can select one of the following types:

• Issue: The specified quantity of the inventory item is issued from the warehouse. The quantity of issued inventory will be subtracted from the quantity of inventory available at the warehouse.
• Return: The specified quantity of the inventory item was returned to the warehouse. The quantity of returned inventory will be added to the quantity of inventory item available at the warehouse.
• Invoice: The specified quantity of the inventory item is issued based on an invoice. Generally, the system generates this type of transaction on release of appropriate documents, also you can create such issues manually. The quantity of inventory in this transaction will be subtracted from the quantity of the item available at the warehouse.
• Debit Memo: The specified quantity of the inventory item is issued from the warehouse based on a debit memo; the system also generates this type of transaction on release of appropriate documents. The quantity of the item in this transaction will be deducted from the quantity of the item available at the warehouse.
• Credit Memo: The specified quantity of the inventory item is received at the warehouse based on a credit memo; this type of transaction is also generated by the system on release of appropriate documents. The quantity of the item in this transaction will be added to the quantity of inventory available at the warehouse.
• Receipt: The specified quantity of the item has been received at the warehouse. This type of transaction appears in the correction inventory issue generated on the correction of a purchase receipt.
• Adjustment: This transaction type appears only in correction or reversal inventory issues. For more information, see Purchase Receipt Correction: Correction Inventory Issue.

On release of any transaction, the batch of type-specific journal entries will be generated and posted to the general ledger if the Update GL check box is selected on the Inventory Preferences (IN101000) form.

The identifier of the inventory item that you issue.

Inventory items are maintained on the Stock Items (IN202500) form.

The subitem code of the inventory item. To specify subitems, click the Line Details action on the table toolbar. If multiple subitems were specified, this column displays <SPLIT>.

This column is available only if the Inventory Subitems feature is enabled on the Enable/Disable Features (CS100000) form.

The warehouse from which the inventory is issued.

This column appears only if the Multiple Warehouses feature is enabled on the Enable/Disable Features (CS100000) form.

The warehouse location from which the item is issued.

This column appears only if the Multiple Warehouse Locations feature is enabled on the Enable/Disable Features (CS100000) form.

The quantity of the specified inventory (in the units of measure indicated below).

The unit of measure used for the inventory item.

The price of the specified unit of this inventory item.

The extended price of the specified inventory item, calculated automatically as the unit price multiplied by the quantity of the inventory item involved in the inventory issue operation. The value can be edited manually later—for example, to round the value up or down.

The cost of a unit of the issued item.

The extended cost of the specified inventory item. An extended cost is calculated automatically as the unit cost multiplied by the quantity of units involved in this transaction. The value can be edited manually later—for example, to round up the number.

The lot or serial number of the inventory item. To specify the lot or serial numbers of the particular units, click Line Details on the table toolbar. If multiple serial or lot numbers were specified, the column displays <SPLIT>.

This column appears only if the Lot and Serial Tracking feature is enabled on the Enable/Disable Features (CS100000) form.

The expiration date of the specified inventory item.

This column appears only if the Lot and Serial Tracking feature is enabled on the Enable/Disable Features (CS100000) form.

The reason code for the inventory transaction.

If the Project Accounting feature is enabled on the Enable/Disable Features (CS100000) form, you should define a reason code to be used for the issue of items for projects. For more information, see Project Material Management: Accounting for Project Stock.

The source from which the quantity of this item will be issued. If the type of the inventory transaction in the Tran. Type column is Issue, Invoice, or Debit Memo, the following options are available:

• Project Stock: The system will issue the quantity of item reserved for the project specified in the line.
• Free Stock: The system will issue the quantity of item from free stock. If a project with a project-specific inventory tracking mode is selected in the line, this option is available for selection if this project has the Allow Issue from Free Stock check box selected on the Projects (PM301000) form.

If the type of the inventory transaction in the Tran. Type column is Return or Credit Memo, the inventory source of the Free Stock type can be selected only with the non-project code.

This column appears on the form if the Projects feature is enabled on the Enable/Disable Features (CS100000) form.

The project with which this transaction is associated, or the non-project code, which indicates that this transaction is not associated with any project. If the location selected in the line is linked to a specific project, the system will specify this project by default.

The non-project code is specified on the Projects Preferences (PM101000) form.

The column is available if the Project Accounting feature is enabled on the Enable/Disable Features (CS100000) form and integration of projects with inventory has been enabled (that is, the IN check box is selected in the Visibility Settings section on the Projects Preferences (PM101000) form).

The particular task of the project with which this transaction is associated. If you select a project that has the default project task, this task is automatically populated in the column. If the location selected in the line is linked to a specific project task, the system will insert this project task by default.

The column is available if the Project Accounting feature is enabled on the Enable/Disable Features (CS100000) form and integration of projects with inventory has been enabled (that is, the IN check box is selected in the Visibility Settings section on the Projects Preferences (PM101000) form).

The cost code with which this document is associated to track project costs and revenue.

The column is available if the Cost Code feature is enabled on the Enable/Disable Features (CS100000) form and integration of projects with inventory has been enabled (that is, the IN check box is selected in the Visibility Settings section on the Projects Preferences (PM101000) form).

A brief description of the transaction.

The reference number of PO document on which this issue is based.

The reference number of the sales order related to this issue.

The type of the related sales order.

The reference number of shipment generated for the related sales order.

The type of the cost layer affected by the inventory transaction in the row.

The following options are available:

• Normal (default): The cost layer for inventory transactions that are not related to project tracked by quantity and cost. This option is used if the non-project code is selected in the line, or if the selected project has the Track by Location or Track by Project Quantity option selected on the Inventory Tracking box on the Summary tab of the Projects (PM301000) form.
• Project: A project-specific cost layer for inventory transactions which are created for project items. This option can be used only for projects that have the Track by Project Quantity and Cost option selected on the Inventory Tracking box on the Summary tab of the Projects (PM301000) form.

This column appears only if the Project-Specific Inventory feature is enabled on the Enable/Disable Features (CS100000) form.

For more information, see Project Inventory Tracking: Item Availability Tracking.

The lot or serial number to be used as a start number.

This box appears only if the Lot and Serial Tracking feature is enabled on the Enable/Disable Features (CS100000) form.

A button that you click to initiate the generation of lot or serial numbers.

This box appears only if the Lot and Serial Tracking feature is enabled on the Enable/Disable Features (CS100000) form.

The dialog box includes a table with the following columns.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

The subitem for the inventory item received, if subitems are used in your system.

This column is available only if the Inventory Subitems feature is enabled on the Enable/Disable Features (CS100000) form.

The location in the warehouse.

This column appears only if the Multiple Warehouse Locations feature is enabled on the Enable/Disable Features (CS100000) form.

The serial number of the unit of inventory item or the lot number of the quantity of inventory item received.

This column appears only if the Lot and Serial Tracking feature is enabled on the Enable/Disable Features (CS100000) form.

The expiration date of the specified quantity of the inventory item.

This column appears only if the Lot and Serial Tracking feature is enabled on the Enable/Disable Features (CS100000) form.

The dialog box has the following button.

The identifier or description of the stock item that you want to find.

You type a string from the item's inventory ID or description to find the item or leave the box blank to filter information by other criteria.

An alternate ID of a stock item that you want to find.

You can type a string from the item's alternate ID of the Barcode or GTIN/EAN/UPC/ISBN type specified for the item on the Cross-Reference tab of the Stock Items (IN202500) form. You can also leave the box blank to filter information by other criteria.

For more details on alternate IDs, see Managing Item Cross-References.

The subitem code. Leave the box blank to view information on items with different subitems.

This box is available only if the Inventory Subitems feature is enabled on the Enable/Disable Features (CS100000) form.

The warehouse where the item are stocked. Leave the box blank to view items from all warehouses.

This box is available for selection only if the Multiple Warehouses feature is enabled on the Enable/Disable Features (CS100000) form.

The location in the warehouse. Leave the box blank to view items in all locations.

This box is available for selection only if the Multiple Warehouse Locations feature is enabled on the Enable/Disable Features (CS100000) form.

A check box you select to display additional project-related information in the table. If the check box is selected, the Inventory Source, Project, and Project Task columns appear in the table.

The check box is visible in the dialog box only if the Projects and the Project-Specific Inventory features are enabled on the Enable/Disable Features (CS100000) form.

The table in the dialog box has the following columns.

The warehouse where the items are stocked.

This box is available for selection only if the Multiple Warehouses feature is enabled on the Enable/Disable Features (CS100000) form.

The location in the warehouse.

This box is available for selection only if the Multiple Warehouse Locations feature is enabled on the Enable/Disable Features (CS100000) form.

The subitem code for the particular size, color, or other variation of the product.

This column is available only if the Inventory Subitems feature is enabled on the Enable/Disable Features (CS100000) form.

The inventory source from which the quantity of this item will be issued. The following options are available:

• Free Stock: The inventory stock for items that meet one or both of the following conditions:
  • The items are not allocated to any project
  • The item location is not linked to any project
• Project Stock: The project inventory stock which is taken from project cost center or project related location. One of following conditions should be met:
  • The inventory stock is for items located at a location linked to a project or both a project and a project task.
  • The inventory stock is for items allocated to projects that have Track by Project Quantity or Track by Project Quantity and Cost in the Inventory Tracking box of the Projects (PM301000) form (the Summary tab).

This column is shown only if the Project-Specific Inventory feature is enabled on the Enable/Disable Features (CS100000) form and the Show Project Information check box is enabled in the Inventory Lookup dialog box.

The project to which the inventory item relates. The following options are available:

• Empty: Both of the following conditions should be met:
  • The inventory item is not allocated to any project
  • The item location is not linked to any project
• Project ID: The project identifier for which one of the following conditions should be met:
  • The project for items at a location that is linked to a project or both a project and a project task.
  • The project for items allocated to projects has Track by Project Quantity or Track by Project Quantity and Cost in the Inventory Tracking box of the Projects (PM301000) form (the Summary tab).

This column is shown only if the Project-Specific Inventory feature is enabled on the Enable/Disable Features (CS100000) form and the Show Project Information check box is enabled in the Inventory Lookup dialog box.

A task of the project. The following options are available:

• Empty: Both of the following conditions should be met:
  • The items are not allocated to any project
  • The items' location is not linked to a project or project task
• Project ID The project task for which one of the following conditions is met:
  • Items are at a location that is linked to both a project and a project task.
  • Items are allocated to projects that have Track by Project Quantity or Track by Project Quantity and Cost in the Inventory Tracking box of the Projects (PM301000) form (the Summary tab).

This column is shown only if the Project-Specific Inventory feature is enabled on the Enable/Disable Features (CS100000) form and the Show Project Information check box is enabled in the Inventory Lookup dialog box.

The dialog box has the following buttons.

You can select a lot or serial class only if the tracking method of the class is either Track Serial Numbers or Track Lot Numbers and the assignment method is When Received.

You can select units of a stock item whose lot or serial class has the Track Serial Numbers or Track Lot Numbers tracking method and When Received assignment method.

A box that you can use to search for units by entering text that may be specified in the searchable table columns. You enter a text string, and the system narrows the listed units to show only those in which it finds the string in a column.

The system searches for the entered text in the following columns: Inventory ID, Description, Lot/Serial Nbr., Manufacturer Lot/Serial Nbr., and the columns with lot or serial attributes (if any are shown).

A check box that indicates (if selected) that the table shows only items whose quantity on hand in the warehouse is greater than 0. You clear the check box to view units of all items.

By default, the check box is selected.

The dialog box has a table with the units of the stock item that meet the selection criteria you have entered. The system adds one row per unit for serial numbers, and for lot numbers, one row for all units of a particular lot number.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

The table of this dialog box contains predefined columns, as well as one column for each lot or serial attribute that has been defined for a listed item. These columns are described below.

Columns that the system dynamically adds for all of the active lot or serial attributes that have been defined on the Stock Items (IN202500) form for the stock items selected in the table. In each row, you can see the value specified for the unit or units with the particular lot or serial number.

The column name of each column is the description specified for the attribute on the Attributes (CS205000) form.

The dialog box has the following buttons.

This box appears only if the Multiple Base Currency feature is enabled.