Setup of Canadian EFT

In MYOB Acumatica, you can export batch payments to a CPA-005 file by using a Canadian EFT plug-in. CPA-005 is an electronic funds transfer (EFT) file format accepted by the major Canadian banks.

The Canadian EFT plug-in provides the following capabilities for users and administrators:

• Users can generate a production document that is CPA-005 compatible and a test EFT file for batch payments.
• Users can edit the automatically generated sundry information for a payment.
• An administrator can specify what information is exported in the Originator's Cross Reference No and Originator's Sundry Information fields of the file.
• An administrator can change the mapping for EFT fields. For example, it is possible to export different account numbers in the Payee Account No. and Account No. for Returns fields of the file. (By default, these fields are mapped to one value.)

The EFT file generated for the Royal Bank of Canada includes the RBC Header record. Only transaction amounts greater than 0 are listed in the EFT file. If an EFT file cannot be exported, the system shows a clear error message to the user.

This functionality is available if the Canadian Localization feature is enabled on the Enable/Disable Features (CS100000) form.

Setup of Batch Payment Processing by Using the Canadian EFT Plug-In

To start paying your vendors by using the Canadian EFT plug-in, you should perform the following general steps:

1. You sign up for the EFT services with EFT Canada. As part of the sign-up process, you receive the credentials with which your company is registered in the EFT network, such as the account number, bank routing number, and company identification.
2. You set up agreements with your vendors covering EFT transaction authorization, and you get information about their accounts in the EFT network.
3. You set up the payment method to be used for EFT payments. For details, see To Add a Payment Method for the Canadian EFT Plug-In.
4. On the Vendors (AP303000) form, you specify the payment method intended for EFT payments as the default payment method for each vendor that will accept EFT payments. By using the EFT-related information that you collected from each vendor in Step 2, you fill in the settings of the payment method on the Payment tab. For details, see To Add a Payment Method for the Canadian EFT Plug-In.

Export of Batches via the Canadian EFT Plug-In

When a user exports a batch of payments on the Batch Payments (AP305000) form, the system uses the Canadian EFT plug-in if on the Settings For Use in AP tab of the Payment Methods(CA204000) form, the Canadian EFT Plug-in option is selected in the Export Method box.

The EFT file exported from the Batch Payments form by using the Canadian EFT plug-in has the following structure.

The names of the EFT files that the system generates have the following format:

• EFT production file: {PaymentMethodID}-{CashAccountCD}-{Date:yyyyMMdd}-{BatchSeqNbr:0000}.txt
• EFT test file: {PaymentMethodID}-{CashAccountCD}-{Date:yyyyMMdd}-{BatchSeqNbr:0000}-Test.txt
  Note:

  The system selects the date that it inserts in the file name based on the Creation Date setting on the Plug-In Settings tab of the Payment Methods form for the payment method:

  • If Current Date is selected, the system inserts the current business date.
  • If Batch Date is selected, the system inserts the date specified in the Batch Date box on the Batch Payments form.

If the remittance setting mapped to the Institutional ID Number for Returns (Bank) box on the Remittance Settings tab of the Cash Accounts (CA204000) form is 003 or 0003, which corresponds to the RBC bank code, the generated EFT file will include the following predefined header record:

• EFT production file: $$AA01CPA1464[PROD[NL$$
• EFT test file: $$AA01CPA1464[TEST[NL$$

The system applies the following general rules to each EFT field if another mapping is not specified for the field:

• An alphanumeric field is left-justified and padded with trailing spaces.
• A numeric field is right-justified and padded with leading zeros.
• If a numeric field is not needed, it is filled entirely with zeros. If an alphanumeric field is not needed, it is filled entirely with spaces.

For details on how to prepare payments and export them to a file, see Processing Canadian EFT Payments.

Setup of Email Notifications

You can set up email notifications that will be sent to vendors after EFT files are generated. To set up email notifications in the system, you perform the following general instructions:

1. On the Mailing & Printing tab of the Accounts Payable Preferences (AP101000) form, you set up the default source of email notifications. You specify the following settings in the Default Sources table:
   • Mailing ID: The mailing ID for this source
   • Report: AP.64.20.00. This is the Additional Remittance Form (AP642000) form on which the payment notice will be printed.
   • Email Template: PAYMENTNOTICE. This is a predefined email template available in the system.
2. In the Default Recipients table, you specify the needed recipients.
3. On the Mailing & Printing tab of the Vendors (AP303000) form, for each vendor that needs email notifications, in the Mailing ID column, you select the mailing ID that you set up on the Accounts Payable Preferences form and save the changes.

On the Batch Payments (AP305000) form, you initialize sending of email notifications by clicking Send Notifications by Email on the More menu.

Limitations