Generate Payments

Form ID: (AR511000)

You can use this form to list AR documents, such as invoices and credit memos that are overdue or have due dates approaching, and then to generate payments for all listed documents or only those you have selected. This form displays documents whose payment method has the Credit Card means of payment.

Note: This form appears in the system if the Integrated Card Processing feature has been enabled on the Enable/Disable Features (CS100000) form.

Form Toolbar

The form toolbar includes standard and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands are listed in the following table.


Button	Description
Process	Generates payment documents for the documents that you have selected in the table.
Process All	Generates payment documents for all documents listed in the table.

Selection Area

You use the elements in this area to define the criteria the system uses for listing invoices for which you may want to generate payment documents.


Element	Description
Payment Date	The date for payments to be generated. You can enter only a date that corresponds to a financial period that has been generated on the Master Financial Calendar (GL201000) form. If the date that you enter belongs to a financial period that has not yet been generated in the system—for example, for a date in the distant future or past—the system will display an error message, and you will not be able to save the document.
Post Period	The period to which payments will be posted.
Currency	The currency of payments, which should match the currency of the cash account the credit cards are associated with.
Overdue for x Days or More	A check box you use to indicate whether overdue documents should be listed. If you select the check box, use the accompanying box to specify the minimum number of days that documents must be overdue in order to be listed.
Due in Fewer Than x Days	A check box you use to indicate whether documents with due dates approaching should be listed. If you select the check box, the listed invoices will include documents coming due in fewer than the number of days you specify in the accompanying box.
Cash Discount Expired Within Past x Days	A check box you use to indicate whether documents with expired cash discounts should be listed. If you select the check box, the listed invoices will include documents for which the discount expired within the number of days you specify in the accompanying box.
Cash Discount Expires in Fewer Than x Days	A check box you use to indicate whether documents with cash discounts expiring should be listed. If you select the check box, the listed invoices will include documents for which the discount expires in less than the number of days you specify in the accompanying box.

Table

This table contains the list of documents matching the criteria you have specified in the Selection area, along with the relevant details of each document. The system loads the documents of customers whose settings permit the use of the current branch, that is those for which the Restrict Visibility To box on the Financial tab of the Customers (AR303000) form contains the current branch, company (or a company within a company group), or is empty.

If a credit memo appears in the table and is processed when you click Process or Process All, the credit memo is applied to a payment with a cash discount if the credit memo has a cash discount balance and the payment date is within the cash discount period.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Table 1. Table Columns
Column	Description
Included	An unlabeled check box that, if selected, lets you choose the document for processing.
Type	The type of Accounts Receivable document. The type can be one of the following types: Invoice, Credit Memo, Debit Memo, or Overdue Charge.
Reference Nbr.	The unique identifier of the document. You can click the link to view the details of the selected document on the Invoices and Memos (AR301000) form.
Customer	The customer specified on the document.
Customer Name	The customer's complete name as it appears in the system.
Due Date	The date when the document is due.
Cash Discount Date	The date when the cash discount available for the document expires.
Customer Order	The reference number of the original customer document based on which the listed document was created.
Currency	The currency of the document.
Amount	The amount of the document.
Balance	The amount of the document to which payments were not applied.
Cash Account	The cash account associated with the payment method.
Currency	The currency of the payment.
Payment Method	The payment method used for the customer payment.
Card/Account Nbr.	The specific identifier of the payment method used for the payment.