Generate AR Tax Adjustments

Form ID: (AR504500)

On this form, you can view the list of documents that were paid in full within the cash discount period and to which a VAT reduced based on cash discounts has been applied (that is, a VAT with the Reduce Taxable Amount on Early Payment option selected in the Cash Discount box on the Taxes (TX205000) form). For details, see VAT for Early Payments: General Information. You can generate credit memos and debit memos for the documents you select or for all listed documents. After the generated tax adjustments are released, the cash discount amounts will be applied to the appropriate documents, and the documents will be closed.

For each credit memo that the user includes in processing, the system creates a debit memo. In the debit memo, by default, the system inserts the credit terms copied from the customer's settings in the Terms box of the Invoices and Memos (AR301000) form. If the credit terms are configured with a cash discount, the cash discount of the tax will be ignored, and the debit memo will be created without the cash discount. That is, it will have the following settings:

  • A Cash Discount Date that is the same as the Due Date
  • A Cash Discount of 0
Note: The created debit memos have the Don't Print and Don't Email check boxes selected on the Financial tab of the Invoices and Memos (AR301000) form.

For each debit memo or invoice included in processing, the system creates a credit memo on the Invoices and Memos form. In the credit memo, the system inserts the default credit terms copied from the customer's settings. Regardless of the credit terms, the credit memo will always be created without a cash discount.

For the created VAT credit memos and VAT debit memos, the system uses the description specified in the Tax Adjustment Description box on the Accounts Receivable Preferences (AR101000) form.

Form Toolbar

The form toolbar includes standard and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands are listed in the following table.

Button Description
Process Initiates the process of generating tax adjustments for the documents you have selected in the table.
Process All Initiates the process of generating tax adjustments for all listed documents.

Selection Area

In the Selection area, you can select specific parameters for filtering the documents to be shown in the table below.

Element Description
Date The date, which you select to view unprocessed documents with payment dates earlier than or the same as the selected date. By default, the current business date is selected.
Branch The branch for which you want to view documents. By default, the company branch is specified.
Customer

The customer whose documents you want to view. You can leave this box empty to view the documents of all customers.

Note: If the parent-child relationships are established between customer accounts (that is, if the Parent-Child Customer Relationship feature is enabled in your system on the Enable/Disable Features (CS100000) form), and if the parent company has paid the invoice of the child company, you can create the credit memo for the child company by selecting the customer that represents the parent company in this box (or by leaving this box empty).

The list of values may be limited as follows:

  • If a branch, company, or company group is selected in the Company/Branch box, a customer is listed (and available for selection) if the Restrict Visibility To box on the Financial tab of the Customers (AR303000) form is empty or contains this branch, the company of this branch, or company group.
  • If the Company/Branch box is empty, a customer is listed (and available for selection) if one of the following is true:
    • The Restrict Visibility To box is empty for the customer—that is, the customer’s visibility is not restricted.
    • A branch, company, or company group is specified in the Restrict Visibility To box for the customer, and your user account is assigned to the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of Branches (CS102000) form for the branch, or the Company Details tab of the Companies (CS101500) form for the company.
    Note: These visibility restrictions are applicable only if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form.
Consolidate Tax Adjustments by Customer A check box that indicates (if selected) that the system will create one debit memo for multiple documents grouped by the branch, customer, customer location, currency, AR account (and AR subaccount, if any), and tax zone. If the table contains multiple documents (any combination of invoices, debit memos, and credit memos) for the same customer, when you click Process All on the form toolbar, the system will create the following documents:
  • One credit memo for the selected invoices and debit memos
  • One debit memo for the selected credit memos

The check box is selected by default. If you clear this check box, a separate tax adjustment will be generated for each document.
Tax Adjustment Date The date to be used as the date of the tax adjustment. By default, the current business date is selected. This box is required if the Consolidate Tax Adjustments by Customer check box is selected on this form.
Fin. Period The financial period to which tax adjustments should be posted. This setting is required if the Consolidate Tax Adjustments by Customer check box is selected on this form. By default, it is the period of the current business date.

Table

This table contains the list of documents for which early payments were made.

In the list of documents shown in the table, the system also includes credit memos that were refunded in full within the cash discount period and that have a value-added tax (VAT) reduced based on the cash discount. Credit memos without credit terms are not included in the list of documents because these credit memos have cash discounts of 0.

Table 1. Table Columns
Column Description
Included An unlabeled check box that you select to include this document for processing.
Branch The branch to which the document in the row relates.
Customer The customer specified in the document of this row.
Doc. Type The type of the document in this row.
Reference Nbr. The number that identifies the document in the system.
Doc. Date The document date.
Currency The currency of the document.
Amount The total document amount.
Cash Discount The amount of the cash discount applied to the document.
Credit Terms The credit terms specified for the document.
Payment Reference Nbr. The number that identifies the related payment in the system.