Print Invoices and Memos

Form ID: (AR508000)

From this form, you can print the Accounts Receivable documents for those customers who prefer to receive printed copies of the documents (the Print Invoices check box is selected for the customer account). You can also email selected documents for those customers who prefer to receive documents by email (that is, the Send Invoices by Email check box is selected for the customer accounts on the Customers AR303000), Billing Settings tab) or mark them to indicate that they should not be emailed. For details, see To Send Invoices and Memos by Email.

Form Toolbar

The form toolbar includes standard and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands are listed in the following table.


Button	Description
Process	Initiates processing, based on the selected action, of the documents you have selected in the table.
Process All	Initiates processing of all documents, with the specific type of processing dependent on the action selected, listed in the table.

Selection Area

In this area, you can select the type of processing to be done if you click Process or Process All. Also, for invoices associated with contract servicing, you can select invoices by the user or workgroup that owns them.


Element	Description
Action	The processing action to be taken. The following options are available: Email: Generates emails for the selected documents (or all documents) in accordance with the INVOICE mailing settings. Mark as Do Not Email: Marks the selected documents as ones that should not be emailed. Print: Initiates the process of printing the selected documents (or all documents) for sending by mail.
Assigned to	A Me check box and an unlabeled box that you use to select the user whose invoices you want to view. You can make the following section: Select the Me check box to view the invoices assigned to you. The unlabeled box will contain your name. Clear the Me check box and select another user to view the invoices assigned to the user. Make no selections to view invoices not associated with particular users.
Workgroup	A My check box and an unlabeled box that you can use to select the workgroup whose invoices you want to view. You can make the following selection: Select the My check box to view the invoices assigned to your workgroup. Clear the My check box and select another workgroup in the unlabeled box to view the invoices owned by the workgroup. Leave the box blank and clear the check box to view the invoices of all workgroups and those not assigned to any group.
Show All	A check box that indicates to the system (if selected) to display all the documents, regardless specified selection criteria. Note: Documents with the Credit Hold status will not be displayed even if this check box is selected.
Start Date	The starting date of the date range within which documents were created.
End Date	The ending date of the date range within which documents were created.
Print with DeviceHub	A check box that indicates (if selected) that when you select a printing action and process documents, the system generates the preview and prints all selected documents using the DeviceHub application. This check box appears only if the DeviceHub feature is enabled on the Enable/Disable Features (CS100000) form and the Print action is selected in the Action box.
Define Printer Manually	A check box that indicates that you want to specify the printer to be used for printing documents. If the check box is cleared, the printer is automatically defined by the system. This check box appears only if the DeviceHub feature is enabled on the Enable/Disable Features form and the Print action is selected in the Action box.
Printer	The identifier of the printer to be used for printing documents. This box appears on the form only if the DeviceHub feature is enabled on the Enable/Disable Features form and the Print action is selected in the Action box. The box is available for selection if the Define Printer Manually check box is selected.

Table

This table contains the list of documents that match the criteria specified in the Selection area and were not printed or emailed before (that is, the Printed or Emailed check box is cleared in the document settings).

Documents with the Credit Hold status are not loaded to the table regardless of the state of the Show All check box.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Table 1. Table Columns
Column	Description
Included	An unlabeled check box that you select to include the document for processing.
Type	The type of the document: Invoice, Credit Memo, Debit Memo, Deferred Revenue, or Deferred Expense.
Reference Nbr.	The unique identifier of the document. You can click the link to view the details of the selected document on the Invoices and Memos (AR301000) form.
Status	The status of the document, which is assigned automatically.
Date	The date of the document.
Post Period	The financial period of the document.
Customer	The customer associated with the document.
Customer Name	The name of the customer as it appears on the documents.
Due Date	The due date of the document in accordance with the credit terms assigned to the customer.
Amount	The amount of the document.
Cash Discount	The cash discount amount available for the document.
Currency	The currency of the document.
Customer Order	The document reference number used by the customer.
Printed	A check box that indicates (if selected) that the document was printed.
Don't Print	A check box that indicates (if selected) that printing of this document is not mandatory for further processing.
Emailed	A check box that indicates (if selected) that the document was emailed.
Don't Email	A check box that indicates (if selected) that emailing of this document is not mandatory for further processing.