Calculate Overdue Charges

Form ID: (AR507000)

You can use this form to find documents that are subject to overdue charges, calculate the exact amounts of overdue charges, and create appropriate documents for the charges. The overdue documents can be selected by statement cycle, customer class and customer. As a result of processing, the system generates Accounts Receivable documents of the Overdue Charge type with the Balanced or On Hold status depending on the value of the Hold Documents on Entry check box on the Accounts Receivable Preferences (AR101000) form. You can further process generated documents by using the Invoices and Memos (AR301000) form. For details, see Overdue Charges: Process Activity.

Note: The system calculates overdue charges for all customer accounts for which overdue charges are assigned, except for the following:
  • Accounts with the Inactive and On Hold status
  • Accounts whose visibility is restricted to a particular branch or a company, if you are signed in to a different branch.

This form is available if the Overdue Charges feature is enabled on the Enable/Disable Features (CS100000) form.

Form Toolbar

The form toolbar includes standard and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands are listed in the following table.

Button Description
Calculate Finds the overdue documents that meet the selection criteria and calculates the amounts of overdue charges for the documents in accordance with the overdue charge code settings on the Overdue Charges (AR204500) form.
Process Processes the overdue charges for the documents you have selected, creating new Accounts Receivable documents of the Overdue Charge type with the Balanced or On Hold status depending on the value of the Hold Documents on Entry check box on the Accounts Receivable Preferences form.
Process All Processes the overdue charges for all the listed documents, creating new Accounts Receivable documents of the Overdue Charge type with the Balanced or On Hold status depending on the value of the Hold Documents on Entry check box on the Accounts Receivable Preferences form.
View Last Charge Navigates to the Invoices and Memos (AR301000) form and displays the details of the unreleased overdue charge document that had been generated for the selected overdue document.

Selection Area

You can use the elements in this area (described in the following table) to select the date and the financial period for the charges, and the criteria for the overdue documents to be displayed.
Element Description
Statement Cycle The statement cycle for which you want to display data. Leave the box blank if you want to calculate charges for all cycles. If the Set Default Overdue Charges by Statement Cycle check box is selected on the Accounts Receivable Preferences (AR101000) form, you must specify the statement cycle.
Overdue Charge Date The date when overdue charges are calculated and appropriate documents are created.
Fin. Period The financial period to which the document's transactions should be posted.
Customer Class The customer class for which you want to display data. The box is available if the Set Default Overdue Charges by Statement Cycle check box is cleared on the Accounts Receivable Preferences (AR101000) form.
Customer The customer account for which you want to display data. The box is available if the Set Default Overdue Charges by Statement Cycle check box is cleared on the Accounts Receivable Preferences (AR101000) form.

Table

This table contains the list of overdue documents with relevant details for each document, including the amounts of overdue charges.

If the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form, the list of documents loaded in the table may be limited based on their customers' visibility restriction. A document is loaded if for the document's customer the Restrict Visibility To box on the Financial tab of the Customers (AR303000) form is empty, contains the current branch to which you are signed in, the company of the branch, or a company within a company group.

Note: Overdue documents appear in the table only after you click Calculate on the form toolbar to find overdue documents and calculate overdue charges for them.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Table 1. Table Columns
Column Description
Included An unlabeled check box that you select to include the document for processing.
Document Type The type of Accounts Receivable document for which overdue charges were calculated: Invoice, Debit Memo, or Overdue Charge.
Reference Number The reference number of the document, which was assigned by a numbering sequence. By clicking the number, you can navigate to the Invoices and Memos (AR301000) form, where you can view document details.
Date The date of the document.
Due Date The date when payment for the document is due, in accordance with the credit terms.
Customer The customer for whom this document is intended, by its ID.
Customer Name The customer's complete name as it appears in the system.
Currency The currency of the original document.
Amount The amount of the original document.
Open Balance The amount of the original document to which payments were not applied.
Last Payment Date The date of the last applied payment.
Last Charge Date The date of the last overdue charge document generated for this document.
Overdue Days The number of days this document is past due since its due date or, if overdue charges were previously calculated, since the last charge date.
Charge Currency The currency used for the overdue charges.
Charge Amount The amount of the charge.