Validate Addresses in AR Documents

Form ID: (AR509010)

Attention:

The form is available only if the Address Validation Integration feature is enabled on the Enable/Disable Features (CS100000) form.

On this form, you can simultaneously validate addresses in multiple documents related to accounts receivable: cash sales, invoices, and memos. If a document has more than one address specified, the table contains a separate row for each address record in the document. These capabilities ensure the validity of your address data while reducing the time and effort that users would spend validating addresses in each document.

Form Toolbar

The form toolbar includes standard and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands are listed in the following table.

Button	Description
Validate	Starts the validation process for the documents in the table.
Validate All	Starts the validation process for all documents listed in the table.

Selection Area

By using the elements of this area, you can narrow the list of address records to be listed in the table (and possibly selected for validation) by the country and the creation form of the documents whose address records will be listed. You can also indicate whether the system should automatically replace incorrect address data with correct data in the records that it processes. The following table summarizes the elements of this area.


Element	Description
Country	The identifier of the country for which address records should be listed in the table.
Creation Form	The name of the form whose documents' address records should be listed in the table. You can select one of the following options: Cash Sales: The table will display the address records of documents created on the Cash Sales (AR304000) form. Invoices and Memos: The table will display the address records of documents created on the Invoices and Memos (AR301000) form.
Override Addresses Automatically	A check box that indicates (if selected) that when an address is validated, the system automatically replaces the incorrect address data in the record with the correct address data returned by the validation plug-in. It also selects the Validated check box in the address settings of the record's data entry form. If the check box is cleared, the system shows a warning with the correct data on the data entry form but does not replace the incorrect address data automatically.

Table

This table displays the address records that meet the selection criteria you have specified. If a document has more than one address specified, the table contains multiple rows for this document, one for each address.

You can validate all address records listed in the table or only those for which you select the Included check box before clicking Validate.

Table 1. Table Columns
Column	Description
Included	An unlabeled check box that you select to include this address in processing if you click Validate.
Document Nbr.	The reference number of the document, which is also a link you can click to open the document on its creation form and view the document's settings.
Document Type	The name of the form on which the document appears. The column can contain one of the following options: Cash Sales: The document was created on the Cash Sales (AR304000) form. Invoices and Memos: The document was created on the Invoices and Memos (AR301000) form.
Status	The status of the document.
Address Line 1	The first line of the document's address.
Address Line 2	The second line of the document's address.
City	The city specified in the document's address.
State	The state specified in the document's address.
Postal Code	The postal code specified in the document's address.
Country	The country specified in the document's address.