Projects and Construction: Improvements to the Subcontract Audit Report

In the construction industry, management uses subcontract audit reports to ensure accuracy in subcontract billing and verify that the performed work aligns with contract terms. These reports help managers to identify potential risks, track costs, and maintain accountability throughout the construction project lifecycle. For this purpose, MYOB Acumatica Construction Edition includes the Subcontract Audit (SC644000) report. The printed report lists subcontract balances and related documents that have affected these balances (change orders, bills, and payments).

In MYOB Acumatica 2025.1, the layout of the report has been revised, and the report has been enhanced with new parameters, as described in the sections below.

Changes to Report Parameters

On the Subcontract Audit (SC644000) report form, the following report parameters (see the screenshot below) have been added:

  • The Project Status box: This parameter filters the projects whose subcontracts will be listed in the report by the statuses of the projects. The default value is All, which means that projects with all statuses are included. A user can select any other parameter option (Active, Completed, Canceled, or Suspended) to include only the projects with the selected status.
  • The Subcontract Status box: This parameter filters the subcontracts that will be included in the report. The default value is Open, which means that subcontracts with open statuses are included. A user can select any other parameter option (All, Closed, Open and Closed, or Pending Approval) to include only the subcontracts with the selected status in the report.
  • The Report Date box: By default, this box is empty, which means that the report is prepared for the current business date. The user can select a date to prepare the report for this date.
  • The Include Pending CO in Revised Subcontract Amounts check box: The user can select whether to include the change orders that have the Open, On Hold, and Pending Approval statuses in the revised subcontract amounts (if the check box is selected) or exclude them (if the check box is cleared).
Figure 1. The new report parameters


Changes to the Report Layout

The following changes have been made in the printed report (shown in the following screenshot):

  • The report header has been reworked to provide detailed information about the report parameters that have been used for preparing the report.
  • The Invoices table has been renamed to Bills. In this table, two new columns, Original Retainage and Released Retainage, have been added. The Unreleased Retainage column has been removed from the table.
  • The Payments table has been renamed to Applied Payments. In this table, the Original Invoice column has been added to simplify reconciliation.
  • The Unapplied Payments table has been added to the report. A user can review this table to make sure that all unapplied payments for subcontracts have been recorded.
Figure 2. The updated layout of the report