Project Transactions

Form ID: (PM304000)

By using this form, you can view particular transactions associated with a project, review all the transaction details, and release the selected group of project transactions or reverse the allocation that generated these transactions. Project transactions can originate from other documents, or you can use this form to create them directly.

Note: When you copy a group of project transactions by using the standard copy-paste functionality, the system does not copy currency-related data, such as the effective date, rate type, and conversion rate defined at the transaction level. The system specifies these values based on the currency rates defined in the system.

Form Toolbar

The form toolbar includes standard and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands are listed in the following table.


Command	Description
Release	Releases the currently selected transactions. When you release the transactions, for each group of transactions with the same financial period, the system creates a batch of corresponding general ledger transactions. Each batch of general ledger transactions is created as follows: The date of the batch is the business date. The post period of the batch is the financial period of the group of project transactions. The date of each general ledger transaction is the date of the project transaction that corresponds to it. The post period of each general ledger transaction is the post period of the batch of general ledger transactions.
Reverse Allocation	Creates a new group of project transactions that reverses (offsets) the currently selected transaction group.

Summary Area

You use the elements in this area to create a new group of project transactions or select an existing group of project transactions for viewing its details.


Element	Description
Module	The identifier of the functional area (that is, the part of the system) where the transactions have originated. Select an identifier from the drop-down list, which includes all functional areas for which the visibility option is selected on the Projects Preferences (PM101000) form.
Ref. Number	The reference number of the group of project transactions, which the system automatically assigns by using the numbering sequence specified on the Projects Preferences form.
Status	The status of the group of transactions. The following statuses are possible: Balanced: The group of project transactions is fully balanced and available for release. Released: The group of project transactions has been released.
Description	The description provided for the group of project transactions.
Orig. Doc. Type	The type of the original document from which the project transaction originates. If the project transaction has AR specified in the Module box and was created in migration mode, this box is empty by default. You can specify the type of the AR document to which the project transaction relates manually to link the project transaction with the corresponding financial document. For details, see Migrating Documents to MYOB Advanced.
Orig. Doc. Ref. Nbr.	The reference number of the original document from which the project transaction originates. If the project transaction has AR specified in the Module box and was created in migration mode, this box is empty by default. You can specify the reference number of the AR document to which the project transaction relates manually to link the project transaction with the corresponding financial document. For details, see Migrating Documents to MYOB Advanced.
Total Quantity	The total quantity of items in the transactions listed in the table.
Total Billable Quantity	The total billable quantity for the transactions listed in the table.
Total Amount	The total amount for the transactions listed in the table in the base currency. This box is not shown if the Multiple Base Currencies feature is enabled on the Enable/Disable Features (CS100000) form.

Details Tab

In this table, you can provide details for a new group of project transactions or view the details of an existing group.

Table 1. Table Toolbar
The table toolbar includes standard buttons and buttons that are specific to this table. For the list of standard buttons, see Table Toolbar. The table-specific buttons are listed below.
Button	Description
View Allocation Source	Opens the Allocation Audit (PM403000) form with the information about the allocation that has generated this project transaction.
Select Project Currency Rate	Opens the Select Project Currency Rate dialog box, where you can review the rate of the project currency specified for the selected project transaction and click OK. This button appears on the table toolbar if the Multicurrency Projects feature is enabled on the Enable/Disable Features form.
Select Base Currency Rate	Opens the Select Base Currency Rate dialog box, where you can review the rate of the base currency and click OK. This button appears on the table toolbar if the Multicurrency Projects feature is enabled on the Enable/Disable Features form.
View Base	Changes the currency in which the amounts of the listed project transactions are displayed from the transaction currency to the base currency of the project. You click the button to toggle between currencies. When you click the View Base button, it changes to the View Cury button, which you can click to again view the listed project transactions in the transaction currency. This button appears on the table toolbar if the Multicurrency Projects feature is enabled on the Enable/Disable Features form.

Table 2. Table Columns
Column	Description
Branch	The branch in which the transaction was created.
Project	The project associated with the transaction.
Project Task	The project task associated with the transaction. If you select a project that has a default project task, this task is automatically populated in the column.
Cost Code	The cost code associated with the transaction. The column is available if the Cost Code feature is enabled on the Enable/Disable Features (CS100000) form.
Account Group	The account group of the debit side account of the transaction.
Employee	The employee associated with the transaction, such as the employee who worked on the project for the customer.
Customer/Vendor	The name of the vendor or customer. The list of customers and vendors available for selection may be limited based on the role or roles assigned to the user account to which you are signed in if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features form. In this case, the Restrict Visibility To box appears on the Financial tab of the Customers (AR303000) and Vendors (AP303000) forms. With the feature enabled, a customer or vendor is available for selection if one of the following is true: The Restrict Visibility To box is empty for the customer or vendor—that is, the customer's or vendor’s visibility is not restricted. A branch, company, or company group is specified in the Restrict Visibility To box for the customer or vendor, and your user account is assigned to the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of the Branches (CS102000) form for the branch, or the Company Details tab of the Companies (CS101500) form for the company or a company within the company group.
Location	The location of the customer or vendor. This column is available only if the Business Account Locations feature is enabled on the Enable/Disable Features form.
Inventory ID	The identifier of the stock or non-stock item associated with the transaction. The inventory item is the source of the expense accounts used for posting the transaction.
Description	The description provided for the transaction.
UOM	The unit of measure used to estimate the quantity for the transaction, such as HOUR or BOX. Note: For a project transaction generated upon the release of a paycheck, the system inserts the unit of measure of the labor item specified in the paycheck's earning details; if the labor item has no unit of measure, the system leaves this value blank and also inserts a null quantity for the transaction.
Quantity	The quantity for the transaction, such as the number of service hours provided to the customer. Note: For a project transaction generated upon the release of a paycheck, the system inserts a null quantity if no unit of measure is specified for the labor item in the paycheck's earning details.
Billable	A check box indicating whether the transaction is used in calculating the amount charged to the customer for the project task. By default, the system selects this check box in all manually created project transactions. If a project transaction is generated based on a document, the state of the check box is copied from the original document.
Billable Quantity	The quantity that is used for billing the customer. For instance, you can bill the customer based on the hours of service you have provided to the customer.
Unit Rate	The rate for the selected unit of measure. The system selects the default unit rate to be inserted by using the following rules: If a labor item is selected in the Inventory ID column, the employee's hourly rate is used as the default unit rate. If the transaction has been created by the allocation process, the unit rate is calculated as the amount divided by the quantity before any rounding is applied to the amount and quantity. As a result, the unit rate is calculated precisely if the decimal precision of the unit rate is not higher than the maximum precision of the amount and quantity. If neither of these conditions is met, you need to specify the unit rate manually. If the Multicurrency Projects feature is enabled on the Enable/Disable Features form, the rate is shown in the transaction currency. You can click the View Base button on the table toolbar to view this amount in the base currency.
Amount	The amount of the transaction. If the Multicurrency Projects feature is enabled on the Enable/Disable Features form, the amount is shown in the transaction currency. You can click the View Base button on the table toolbar to view this amount in the base currency.
Currency	The transaction currency. You can select any currency as the transaction currency. This column appears on the form if the Multicurrency Projects feature is enabled on the Enable/Disable Features form.
Project Currency Amount	The amount of the transaction in the project currency. The column is read-only. This column appears on the form if the Multicurrency Projects feature is enabled on the Enable/Disable Features form.
Project Currency	The project currency. This column appears on the form if the Multicurrency Projects feature is enabled on the Enable/Disable Features form.
Project Currency Rate	The exchange rate from the transaction currency to the project currency that is used to calculate the Project Currency Amount. The column is read-only. The project currency rate is defined for the transaction by the project-specific rate type selected in the Currency Rate Type box on the Summary tab (Project Properties section) of the Projects (PM301000) form. If the project has no rate type selected, the system uses the default rate type of projects specified in the PM Rate Type box (Default Rate Types section) on the Currency Management Preferences (CM101000) form. This column appears on the form if the Multicurrency Projects feature is enabled on the Enable/Disable Features form.
Debit Account	For released transactions, the account the transaction debited when it was released; for unreleased transactions, the account the transaction debits if it is released (mainly for project-related transactions). If you manually enter a project transaction and specify no debit and credit accounts or specify only the debit account, on the release of the transaction, the system does not generate the corresponding GL transaction.
Debit Subaccount	For released transactions, the subaccount the transaction debited when it was released; for unreleased transactions, the subaccount the transaction debits if it is released. Note: If you are entering a project transaction manually, the debit subaccount must be specified along with the debit account in the transaction line, otherwise the system will not produce a general ledger transaction on release of the project transaction. This column appears only if the Subaccounts feature is enabled on the Enable/Disable Features form.
Credit Account	For released transactions, the account the transaction credited when it was released; for unreleased transactions, the account the transaction credits if it is released.
Credit Subaccount	For released transactions, the subaccount the transaction credited when it was released; for unreleased transactions, the subaccount the transaction credits if it is released. Note: If you are entering a project transaction manually, the credit subaccount must be specified along with the debit account in the transaction line, otherwise the system will not produce a general ledger transaction on release of the project transaction. This column appears only if the Subaccounts feature is enabled on the Enable/Disable Features form.
Credit Account Group	The account group linked to the credit account specified in the line.
Date	The date of the transaction. You can enter only a date that corresponds to a financial period that has been generated on the Master Financial Calendar (GL201000) form. If the date that you enter belongs to a financial period that has not yet been generated in the system—for example, for a date in the distant future or past—the system will display an error message, and you will not be able to save the document. Note: When you open the current form for the entry of a new record, the business date is inserted as the default setting and the date validation is not performed. The date is validated only if you manually change the column value.
Fin. Period	The financial period to which the system posts the corresponding batch of general ledger transactions when the transaction is released. For a new transaction, the system inserts the financial period to which the transaction date belongs. The financial period is company-specific and defined based on the transaction branch and the transaction date. For more information on company-specific financial periods, see Multiple Calendar Support.
Batch No.	The batch number of the general ledger transaction.
Earning Type	The earning type specified for the transaction to calculate the labor cost. For more information about earning types, see Time Activities.
Multiplier	The multiplier by which the unit rate is multiplied when the labor cost is calculated. The multiplier can differ from 1 only for earning types marked as overtime.
Use Billable Quantity in Amount Formula	A check box that you select if you want the system to use the billable quantity (the Billable Quantity column) instead of the overall quantity (the Quantity column) of the transaction when calculating the amount of transaction.
Allocated	A check box that indicates whether the amounts of the transactions were allocated for the project. The transaction amount is allocated if this check box is selected; otherwise, the transaction amount is not allocated.
Released	A check box indicating whether the transaction has been released.
Excluded From Allocation	A check box that indicates (if selected) that the transaction is excluded from the allocation process. By default, the check box is cleared and can be selected only if the transaction status is Balanced.

Compliance Tab

On this tab, you can add, update, and review compliance documents.

Note: This tab appears on the form only if the Construction feature of the Projects group of features is enabled on the Enable/Disable Features (CS100000) form.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Table 3. Table Columns
Column	Description
Expiration Date	The date when the compliance document will expire. You specify the date when you add the compliance document to the tab.
Document Type	The type of the compliance document. The following document types are available: Certificate Insurance Lien Waiver Notice Other
Creation Date	The date when the compliance document was created. By default, the system inserts the current date at the time of creation. You can change the date manually.
Status	The status of the compliance document. The list of statuses should be specified manually on the Compliance Preferences (CL301000) form.
Required	A check box that indicates (if selected) that the document is mandatory for working with the project and project task specified in this line. This flag is for informational purposes only. It shows that the compliance document is required before some activities are implemented for the project.
Received from Vendor	A check box that indicates (if selected) that the document has been received. By using this check box, you can track when the payment for the document is received, so that the next payment is not delayed.
Received Date (Vendor)	The date that you specify when the compliance document is received.
Processed	A check box that indicates (if selected) that the document has been processed.
Voided	A check box that indicates (if selected) that the document has been voided.
Created Automatically	A check box that indicates (if selected) that the document has been created by the system.
Sent Date	The date that you specify when the compliance document is sent.
Project	The project to which the compliance document relates, which is a link you can click to view this project on the Projects (PM301000) form. If a project is specified, this compliance document is displayed on the Compliance tab of the Projects form for the selected project.
Cost Task	The cost task within the selected project to which the compliance document relates, which is a link you can click to view this task on the Project Tasks (PM302000) form. If a task is specified, this compliance document will be displayed on the Compliance tab of the Project Tasks form for the selected task of the Cost Task type.
Cost Code	The cost code assigned to the compliance document.
Vendor	The identifier of the vendor associated with the compliance document, which is a link you can click to view this record on the current form. If a vendor is specified, the current document will be displayed on the Compliance tab of the current form for the selected vendor. The list of vendors available for selection may be limited based on the role or roles assigned to the user account to which you are signed in if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form. In this case, the Restrict Visibility To box appears on the Financial tab of the Vendors (AP303000) form. With the feature enabled, a vendor is available for selection if one of the following is true: The Restrict Visibility To box is empty for the vendor—that is, the vendor’s visibility is not restricted. A branch or company is specified in the Restrict Visibility To box for the vendor, and your user account is assigned to the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of the Branches (CS102000) form for the branch, or the Company Details tab of the Companies (CS101500) form for the company.
Vendor Name	The name of the vendor associated with the compliance document.
Expired	A check box that indicates (if selected) that the compliance document has expired.
AP Payment	The reference number of the payment that is associated with the compliance document, which is a link you can click to view this document on the Checks and Payments (AP302000) form. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
AP Payment Method	The payment method associated with the vendor. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
AR Invoice	The reference number of the invoice associated with the compliance document, which is a link you can click to view this document on the Invoices and Memos (AR301000) form. If an invoice number is specified, the current compliance document will be displayed on the Compliance tab of the Invoices and Memos form for the selected invoice. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
AR Invoice Amount	The amount of the invoice. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
AR Payment	The reference number of the payment associated with the compliance document, which is a link you can click to view this document on the Payments and Applications (AR302000) form. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
AR Payment Method	The customer’s default payment method. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Account	The account associated with the vendor (Expense account) or customer (Sales account). By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Bill	The reference number of the bill associated with the compliance document, which is a link you can click to view this document on the Bills and Adjustments (AP301000) form. If a bill number is specified, the current compliance document will be displayed on the Compliance tab of the Bills and Adjustments form of the selected bill. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Bill Amount	The bill amount to be paid for the document. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Certificate Number	The number of the certificate. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Customer	The identifier of the customer associated with the compliance document, which is a link you can click to view this record on the Customers (AR303000) form. If a customer is specified, the current document will be displayed on the Compliance tab of the Customers form of the selected customer. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Customer Name	The name of the customer associated with the compliance document. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Date Issued	The date when the document is issued. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Effective Date	The date when the compliance document takes effect. You should specify the date manually while adding the document. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Insurance Company	The name of the insurance company. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Joint Vendor	The identifier of the joint vendor associated with the compliance document, which is a link you can click to view this record on the current form. If a joint vendor is specified, the current document will be displayed on the Compliance tab of the current form for the selected vendor. The list of vendors available for selection may be limited based on the role or roles assigned to the user account to which you are signed in if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form. In this case, the Restrict Visibility To box appears on the Financial tab of the Vendors form. With the feature enabled, a vendor is available for selection if one of the following is true: The Restrict Visibility To box is empty for the vendor—that is, the vendor’s visibility is not restricted. A branch or company is specified in the Restrict Visibility To box for the vendor, and your user account is assigned to the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of the Branches (CS102000) form for the branch, or the Company Details tab of the Companies (CS101500) form for the company. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Joint Amount	The amount to be paid to joint payees according to the joint payment. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Joint Release	A check box that indicates (if selected) that the joint release has been received. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Lien Waiver Amount	The amount covered by the lien waiver. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Limit	The amount of insurance liability specified for the compliance document. You should enter the amount manually while adding the document. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Method Sent	The method used to send the document. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Payment Date	The date when the payment is created. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Project Transaction	The reference number of the project transaction associated with the compliance document, which is a link you can click to view this document on the Project Transactions (PM304000) form. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Purchase Order	The reference number of the purchase order associated with the compliance document, which is a link you can click to view this document on the Purchase Orders (PO301000) form. If a purchase order is specified, this compliance document will be displayed on the Compliance tab of the Purchase Orders form for the selected purchase order. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Purchase Order Line Item	The unique identifier of the item in the purchase order line, which can be specified only if a purchase order has been selected. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Policy	The insurance policy number. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Receipt Date	The date of the inventory receipt. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Receive Date	The date when the goods are received. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Received By	The person responsible for receiving goods. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Requires Joint Check	A check box that indicates (if selected) that a joint payment is required. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Revenue Task	The identifier of the revenue task within the project to which the compliance document relates, which is a link you can click to view this task on the Project Tasks form. If a revenue task is specified, the current compliance document will be displayed on the Compliance tab of the Project Tasks form for the selected task of the Revenue Task type. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Secondary Vendor	The identifier of the secondary vendor associated with the compliance document, which is a link you can click to view this record on the current form. If a vendor is specified, the current document will be displayed on the Compliance tab of the current form for the selected vendor. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Secondary Vendor Name	The name of the secondary vendor associated with the compliance document. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Source	The source of the payment, which is one of the following options: AP Bill PO/Sub Customer Project By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Sponsor Organization	The name of the sponsor organization. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Subcontract	The identifier of the subcontract associated with the compliance document, which is a link you can click to view this document on the Subcontracts (SC301000) form. If a subcontract is specified, the current document will be displayed on the Compliance tab of the Subcontracts form for the selected subcontract. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Subcontract Line Item	The identifier of the item in the subcontract line, which can be specified only if a subcontract has been selected. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.
Through Date	The date when the goods are shipped. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns.