Release Transactions

Form ID: (PM501000)

By using this form, you can release project transactions that are assigned the Balanced status. The system automatically posts the transactions if the Automatically Post on Release check box is selected on the Projects Preferences (PM101000) form.

When you release project transactions, for each group of project transactions with the same financial period, the system creates a batch of corresponding general ledger transactions. Each batch of general ledger transactions is created as follows:
  • The date of the batch of general ledger transactions is the business date.
  • The post period of the batch of general ledger transactions is the financial period of the group of project transactions.
  • The date of each general ledger transaction is the date of the project transaction that corresponds to it.
  • The post period of each general ledger transaction is the post period of the batch of general ledger transactions.

Form Toolbar

The form toolbar includes standard and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands are listed in the following table.

Command Description
Release

Releases the project transactions that you have selected. The transactions are immediately posted on release if the Automatically Post on Release check box is selected on the Projects Preferences (PM101000) form.
Release All Releases all the project transactions available on the list. The transactions may be posted on release, depending on the Automatically Post on Release setting.

Table

This table displays the transactions available for release.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Column Description
Included An unlabeled check box that you select to include the transaction if you click Release.
Ref. Number The identifier of the transaction, which was automatically assigned when the transaction was generated.
Transaction Date The date when the transaction was created.
Description The description of the transaction.