Recalculate Project Balances

Form ID: (PM504000)

On this form, you can recalculate the balances of projects, recalculate unbilled transactions, restructure the project budget, rebuild commitments, recalculate the draft invoice amount, recalculate the project values affected by change orders, and correct progress worksheets related to deleted or restructured project budget lines. For more information, see Project Budget: Recalculation of the Project Budget.

Form Toolbar

The form toolbar includes standard and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands are listed in the following table.

Command Description
Process Recalculates the balances for the projects you have selected. Also, the system can perform additional actions on the projects—recalculating unbilled transactions, rebuilding internal commitment records, and recalculating the draft invoice amount—depending on the check boxes you select in the Selection area.
Process All Recalculates the balances for all listed projects. Also, the system can perform additional actions on the projects—recalculating unbilled transactions, rebuilding internal commitment records, and recalculating the draft invoice amount—depending on the check boxes you select in the Selection area.

Selection Area

By using the check boxes in this area, you can indicate to the system to perform the selected additional actions on the selected projects (or all projects) during the next processing.

Element Description
Recalculate Unbilled Summary

A check box that indicates (if selected) that all unbilled transactions will be recalculated for the selected projects or for all listed projects after you click Process or Process All on the form toolbar.
Rebuild Commitments

A check box that indicates (if selected) that internal commitment records will be rebuilt for the selected projects or for all listed projects when you click Process or Process All on the form toolbar.

The recalculation of commitments entails the updates of the following project budget values:

  • Original committed quantity
  • Original committed amount
  • Committed CO quantity
  • Committed CO amount
  • Revised committed quantity
  • Revised committed amount
  • Committed received quantity
  • Committed invoiced quantity
  • Committed invoiced amount
  • Committed open quantity
  • Committed open amount

The internal commitment records are rebuilt based on the amounts and quantities in the purchase order lines and subcontract lines if the tracking of project commitments is enabled. For more information about project commitments, see Committed Costs: General Information.
Recalculate Draft Invoice Amount A check box that indicates (if selected) that the value of the Draft Invoice Amount column on the Revenue Budget tab of the Projects form will be recalculated for the selected projects or for all listed projects when you click Process or Process All on the form toolbar.
Recalculate Change Orders

A check box that indicates (if selected) that the value affected by change orders on the Projects form will be recalculated for the selected projects or for all listed projects when you click Process or Process All on the form toolbar.

The recalculation of change orders entails the updates of the following project budget values for the projects with the change order workflow enabled:

  • Budgeted CO quantity
  • Budgeted CO amount
  • Revised budgeted quantity
  • Revised budgeted amount

The recalculation of change orders does not entail the recalculation of committed values made with change orders. For more information about change orders, see Single-Tier Change Management: General Information.

This check box is shown on the form if the Change Orders feature is enabled on the Enable/Disable Features form.

Table

The table lists all the projects available in the system.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Column Description
Included An unlabeled check box that you select to include the project for processing if you click Process.
Project ID The identifier of the project.
Description The description of the project.
Customer The customer for the project.
Status The status of the project, which can be Active or Completed.
Start Date The date when the project was started.
End Date The date when the project was completed.