External Commitments

Form ID: (PM209000)

On this form, you can create a new external commitment or edit or delete an existing external commitment.

You can open this form only through the Commitments (PM306000) form, by clicking Create External Commitment on the form toolbar or by clicking the reference number in the External Ref. Nbr. column for an external commitment.

Note: If you need to use this form in an import scenario to import commitment records from an external system into MYOB Advanced, on the Import Scenarios (SM206025) form, you can find this form under the first-level Hidden node of the system tree.

Form Toolbar

The form toolbar includes only standard buttons. For the list of standard buttons, see Form Toolbar and More Menu.

Summary Area

This is the only area of the form. You fill in the boxes and save your changes, which causes the Commitments form to be updated.


Element	Description
Branch	The branch of your company with which this commitment is associated.
External Ref. Nbr.	The identifier of the external commitment.
Status	The status of the external commitment. The status can be one of the following options: Open, Closed, or Canceled.
Account Group	The account group of the account to be updated with this commitment.
Project	The project associated with this commitment.
Project Task	The project task associated with this commitment. If you select a project that has the default project task, this task is automatically populated in the column.
Inventory ID	The stock or non-stock inventory item that is used in the commitment. By default, the system populates this box with the empty item code, which is initially N/A and can be changed in the Empty Item Code box on the Projects Preferences (PM101000) form.
UOM	The unit of measure of the commitment. If an inventory item is selected in the Inventory ID box, the system automatically fills this box with the base unit of measure of this inventory item; it can be changed to another UOM available for the item.
Project Currency	The project currency. The column is read-only. This column appears on the form if the Multicurrency Projects feature is enabled on the Enable/Disable Features form.
Original Committed Amount	The original amount of the commitment. On the Projects (PM301000) form, this amount is included in the Original Committed Amount of the budget line associated with the same project, project task, account group, and inventory item.
Original Committed Quantity	The original quantity of the commitment. On the Projects form, this quantity is included in the Original Committed Quantity of the budget line associated with the same project, project task, account group, and inventory item if the budget line has a UOM that the system can convert to the UOM of the commitment by using the list of unit conversions defined on the Units of Measure (CS203100) form.
Revised Committed Amount	The original amount of the commitment. On the Projects form, this amount is included in the Revised Committed Amount of the budget line associated with the same project, project task, account group, and inventory item.
Revised Committed Quantity	The revised quantity of the commitment. On the Projects form, this quantity is included in the Revised Committed Quantity of the budget line associated with the same project, project task, account group, and inventory item if the budget line has a UOM that the system can convert to the UOM of the commitment by using the list of unit conversions defined on the Units of Measure (CS203100) form.
Committed Open Amount	The open amount of the commitment that has not been received yet, which is included in the Committed Open Amount of the budget line associated with the same project, project task, inventory item, and account group.
Committed Open Quantity	The open quantity of the commitment that has not been processed yet. On the Projects form, this quantity is included in the Committed Open Quantity of the budget line associated with the same project, project task, inventory item, and account group if the budget line has a UOM that the system can convert to the UOM of the commitment by the list of unit conversions defined on the Units of Measure form.
Committed Received Quantity	The processed quantity of the commitment (for example, the quantity that has been processed or shipped). On the Projects form, this quantity is included in the Committed Received Quantity of the budget line associated with the same project, project task, inventory item, and account group if the budget line has a UOM that the system can convert to the UOM of the commitment by using the list of unit conversions defined on the Units of Measure form.
Committed Invoiced Amount	The invoiced amount of the commitment, which is included in the Committed Invoiced Amount of the budget line associated with the same project, project task, inventory item, and account group.
Committed Invoiced Quantity	The invoiced quantity of the commitment. On the Projects form, this quantity is included in the Committed Invoiced Quantity of the budget line associated with the same project, project task, inventory item, and account group if the budget line has a UOM that the system can convert to the UOM of the commitment by using the list of unit conversions defined on the Units of Measure form.