Import Scenarios

Navigates to the form selected in the Screen Name box.

The name of the scenario, which may be an alphanumeric string of up to 50 characters.

The name of the MYOB Advanced form whose functionality will be used to perform data import.

You click the magnifier icon in the box to open the Select Screen Name dialog box, where you can select the form by searching or filtering by its title, screen ID, workspace, or category.

The data provider that should be used for data import.

The object of the specified data provider.

Only active provider objects are available for selection.

The type of synchronization for the import scenario.

One of the following options can be selected:

• Full (default): To perform an import of all the data available in the source.
• Incremental - All Records: To perform a partial import, including only the data in each record that has changed in the source.
• Incremental - New Only: To perform a partial import, including only the records that have appeared in the source since the previous import took place.

If the data is imported from a file data source, the Incremental - All Records and Incremental - New Only options provide the same result: If you select either of these options, the system imports the data only if a new version of the source file is provided before the import.

You may need to change the default value if you use the same scenario regularly for importing only some of the data from the source (for example, if after the initial import you need to periodically upload new data records that have appeared in the source).

A check box that indicates (if selected) that this scenario is active and can be used for data import.

A check box that indicates (if selected) that the Import by Scenario (SM206036) form for this import scenario should be available on the UI with the name specified in the Site Map Title box and in the location specified in the Workspace and Category boxes.

If you select this check box and specify the name (title) and location of the form, to open the Import by Scenario form for the import scenario, a user can search in the system for the site map title of the scenario or navigate to the workspace and find the processing form for the scenario in the specified category.

The name that is displayed in the UI for the Import by Scenario form shown for this import scenario.

This box is available only if the Make Visible on the UI check box is selected and is a required setting in this case.

The workspace in the UI in which the Import by Scenario form shown for the import scenario can be accessed.

This box is available only if the Make Visible on the UI check box is selected.

The name of the category under which the Import by Scenario form shown for the import scenario is displayed in the selected workspace.

This box is available only if the Make Visible on the UI check box is selected.

The locale used in the source field to format date, time, and other locale-specific information.

By default, MYOB Advanced uses the invariant locale, which is similar to the English (United States) locale.

A check box that indicates (if selected) that the system should process the import scenario in parallel threads.

If parallel processing is turned on for an import scenario, during the execution of the scenario, the system divides the whole list of records to be processed into batches of records. The lines of a particular document (that is, the records that have the same key fields specified) are always included in the same batch. The system executes the import scenario for these batches in parallel threads, which can speed data import with the import scenario. The parallel processing of an import scenario by the system could be especially useful for data migration during the initial implementation of the system.

By default, the check box is cleared.

If this check box is selected, the Break on Error and Break on Incorrect Target check boxes become cleared and unavailable.

A check box that indicates (if selected) that the processing of the import scenario should be stopped if an error occurs.

This check box affects the order in which the records are imported. For example, suppose that you are importing documents that are automatically numbered, and each line of the source contains one document. If you clear the Break on Error check box, all documents that cause no errors during the processing will be imported first, and then you will review all errors at once and import the corrected records. The order in which the reference numbers are assigned to the imported documents will be different than it would be in a situation in which you imported documents one by one and stopped after each error.

If the order of record processing is not important, you can clear this check box.

By default, the check box is selected.

The state of this check box for the import scenario can be overridden for any execution on the Import by Scenario form.

The check box is cleared and unavailable for selection if the Parallel Processing check box is selected.

A check box that indicates (if selected) that the system will stop processing records at the first error that occurs for a record that violates the target restrictions.

By default, the check box is selected.

The state of this check box for the import scenario can be overridden for any execution on the Import by Scenario form.

The check box is cleared and unavailable for selection if the Parallel Processing check box is selected.

A check box that indicates (if selected) that the system will clear any prepared data before the data preparation and import by using the import scenario.

That is, if a user clicks the Prepare and Import button on the Import by Scenario (SM206036) form for the import scenario or the import scenario is executed based on a schedule, the system does the following, depending on whether the check box is selected:

• If the check box is selected, the system always first prepares all data for import and then imports the data.
• If the check box is cleared, and if the data for import has already been prepared during the previous data preparation and import (but this data has not been fully processed), the system performs the data import of the previously prepared data. This may prevent the scenario from being executed if there were errors during the processing of the previously prepared data.

The state of this check box for the import scenario can be overridden for any execution on the Import by Scenario form.

Inserts a new table row above the selected row.

Displays the MYOB Advanced form controls according to the selected option, which is one of the following: Show All Commands or Hide Service Commands.

By default, the Show All Commands option is selected, which indicates that all commands (including service commands) are displayed.

For more information on service commands, see Service Commands in Import and Export Scenarios.

Moves the selected row up the list.

Moves the selected row down the list.

Makes it possible to insert a part of another scenario; invokes the Choose Scenario to Insert Steps From dialog box.

Opens the Substitution Lists (SM206026) form, where you can view, add, remove, and edit substitution lists, which consist of pairs of source values (which may be found in the data to be imported or exported) and the corresponding substitution values (which serve as replacements for the source values during data import to MYOB Advanced or data export from MYOB Advanced, respectively).

You can use the substitution lists in the SubstituteListed (sourceField, substitutionList) and SubstituteAll (sourceField, substitutionList) functions in formulas in mappings of import and export scenarios. For details about the functions, see Functions.

The scenario whose mapping lines you want to insert.

Closes the dialog box and inserts the lines from the selected scenario.

Closes the dialog box without performing insertion.

A check box that indicates (if selected) that this step of the scenario is active during data import.

The name of the functional object of the graph the MYOB Advanced form is based on.

The functional object can be the Summary area, the Details area, or any of the tabs or dialog boxes available for the form.

The name of the field or action of the functional object selected in the Target Object column.

You click the field to display the list of available values.

A check box that indicates (if selected) that when this field is filled in, a commit to the database is required.

The check box is automatically selected when it is required by the functionality of the field.

An external field (in the source file) whose value should be imported into the specified internal field, or an expression to be executed on import to generate the value for the internal field.

You click the icon to select from the list of available fields, or click the icon to open the Formula Editor Dialog Box and create a formula.

For details on the functions and operators that can be used in the formula, see Functions and Operators.

A check box that indicates (if selected) that the system should ignore errors when the data for this field is imported.

A check box that indicates (if selected) that the restriction is active.

The opening bracket or brackets for composing a logical expression with multiple conditions.

The logical operation to apply to the value of the selected field; in some cases, the operation entails comparing it to the values specified for Value and Value 2.

The following options are available:

• Equals: Returns True if the field value is equal to the value specified in the Value field.
• Does Not Equal: Returns True if the field value is not equal to the value specified in the Value field.
• Is Greater Than: Returns True if the field value is greater than the value specified in the Value field.
• Is Greater Than or Equal to: Returns True if the field value is greater than or equal to the value specified in the Value field.
• Is Less Than: Returns True if the field value is less than the value specified in the Value field.
• Is Less Than or Equal to: Returns True if the field value is less than or equal to the value specified in the Value field.
• Is Between: Returns True if the field value is between the values specified for Value and Value 2.
• Contains: Returns True if the field value (string) contains the value specified in the Value field.
• Ends With: Returns True if the field value ends with the character or string specified in the Value field.
• Starts With: Returns True if the field value begins with the character or string specified in the Value field.
• Is Empty: Returns True if the field value is empty (null).
• Is Not Empty: Returns True if the field value is not empty (not null).
• Does Not Contain: Returns True if the field value (string) does not contain the value specified in the Value field.

A check box that indicates (if selected) that the field value represents the number of days with respect to the current business date.

The first value of the condition, which will be compared with the value of the selected field.

Most of the conditions require only one value, while Is Between requires two values.

The second value of the condition, if required by the selected condition.

The closing bracket or brackets for composing a logical expression with multiple conditions.

The logical operator to be used between the logical conditions enclosed in brackets.

A check box that indicates (if selected) that the restriction is active.

The opening bracket or brackets for composing a logical expression with multiple conditions.

The field whose value the condition will be applied to.

The logical operation to apply to the value of the selected field; in some cases, the operation entails comparing it to the values specified for Value and Value 2.

Typically, the following options are available: Equals, Does Not Equal, Is Greater Than, Is Greater Than or Equal to, Is Less Than, Is Less Than or Equal to, Is Between, Contains, Ends With, Starts With, Is Empty, Is Not Empty.

A check box that indicates (if selected) that the field value represents the number of days with respect to the current business date.

The first value of the condition, which will be compared with the value of the selected field.

Most of the conditions require only one value, while Is Between requires two values.

The second value of the condition, if required by the selected condition.

The closing bracket or brackets for composing a logical expression with multiple conditions.

The logical operator to be used between the logical conditions enclosed in brackets.