Cash Transactions

Approves the selected cash transaction and changes its status to Balanced; the transaction can then be released.

When you click this button or command, the Enter Reason dialog box opens if on the Rule Actions tab of the Approval Maps (EP205015) form for the applicable map, Is Optional or Is Required is selected in the Reason for Approval box. In the dialog box, you can (if Is Optional is selected) or must (if Is Required is selected) enter the reason the document is being approved.

This button and command appear on the form only if the Approval Workflow feature is enabled on the Enable/Disable Features (CS100000) form and approvals have been activated (and an approval map has been specified) for the document type on the Approvals tab of the Cash Management Preferences (CA101000) form.

Opens the Reassign Approval dialog box, in which you can specify a new approver to reassign the selected record to this approver if the reassignment of approvals is allowed in the related rule of the approval map on the Approval Maps (EP205015) form.

This command appears on the form only if the Approval Workflow feature is enabled on the Enable/Disable Features (CS100000) form and approvals have been activated (and an approval map has been specified) for the document type on the Approvals tab of the Cash Management Preferences (CA101000) form.

Rejects the cash transaction and changes its status to Rejected. The transaction can be edited and approved (if needed) after you click Hold, which causes the system to give it the On Hold status.

When you click this button or command, the Enter Reason dialog box opens if on the Rule Actions tab of the Approval Maps (EP205015) form for the applicable map, Is Optional or Is Required is selected in the Reason for Rejection box. In the dialog box, you can (if Is Optional is selected) or must (if Is Required is selected) enter the reason the document is being rejected.

After rejecting the document, you can click Hold to assign the On Hold status to the document; then you can modify it and resubmit it for approval.

This button and command appear on the form only if the Approval Workflow feature is enabled on the Enable/Disable Features (CS100000) form and approvals have been activated (and an approval map has been specified) for the document type on the Approvals tab of the Cash Management Preferences (CA101000) form.

Releases the selected transaction and creates a batch.

Changes the transaction's status from On Hold to Balanced, making it possible to release the transaction.

This button and command are available if the transaction has the On Hold status. They appear by default if the Hold Transactions on Entry check box on the Cash Management Preferences (CA101000) form is selected.

Generates a reversing transaction for the currently open transaction and displays its details on the form.

A check box that indicates (if selected) that the system will assign the selected records to the specified new approver but not to their delegate, even if the new approver is unavailable and has a delegation set up for the current business date.

If the check box is cleared and if the new approver is not available and has a delegation set up for the current date, the system will reassign the selected records to the delegate if the delegate is available. If the delegate is unavailable, the system will reassign the requests to the delegate of the delegate. The system will continue the search in this way until it assigns an approver that has no active delegations set up for the current date or it detects a loop in the chain of delegations (in which case you will have to specify a different approver).

The status of the transaction, which is automatically assigned by the system.

The status can be one of the following:

• On Hold: The transaction is on hold and can be edited. Click the Remove Hold button on the form toolbar (or the equivalent command) when you finish editing the transaction, and the transaction status changes to Balanced or Pending Approval, depending on whether approval has been configured for cash transactions. When a new document is created on the current form, it is assigned the On Hold status if the Hold Transactions on Entry check box is selected on the Cash Management Preferences (CA101000) form or if approvals have been activated (and an approval map has been specified) for the document type on the Approvals tab of this form; if the Hold Documents on Entry check box is cleared, the new document is assigned the Balanced or Pending Approval status.
• Rejected: An approver has rejected the cash transaction by using the Reject command or button. You can edit the transaction and resubmit it for approval (if needed) if you click Hold, make your edits, and click Remove Hold; the status changes to Pending Approval.

  This status is available only if the Approval Workflow feature is enabled on the Enable/Disable Features (CS100000) form, and approvals have been activated (and an approval map has been specified) for the document type on the Approvals tab of the Cash Management Preferences (CA101000) form.

• Pending Approval: The transaction needs to be approved before further processing can occur by responsible approvers, which are assigned according to the approval map specified on the Approvals tab of the Cash Management Preferences (CA101000) form for the document type. The transaction can be either approved (which causes its status to change to Balanced) or rejected (which causes its status to change to Rejected).

  This status is available only if the Approval Workflow feature is enabled on the Enable/Disable Features (CS100000) form, and approvals have been activated (and an approval map has been specified) for the document type on the Approvals tab of the Cash Management Preferences (CA101000) form.

• Balanced: The transaction is balanced and ready to be released. If approval has not been configured for cash transactions, this status is assigned to a transaction if you click Remove Hold on the form toolbar when you finish editing it. Alternatively, if approval has been configured for cash transactions, this status is assigned to a transaction when it is approved. A new transaction is assigned this status by default if the Hold Transactions on Entry check box is cleared on the Cash Management Preferences (CA101000) form.
• Released: The transaction has been released, and the respective batch has been created. The Automatically Post to GL on Release check box on the Cash Management Preferences (CA101000) form determines whether the batch will automatically be posted to the general ledger.

A check box that indicates, if selected, that the transaction has been approved by a responsible person.

This check box is displayed only if the Approval Workflow feature is enabled on the Enable/Disable Features (CS100000) form, and approvals have been activated (and an approval map has been specified) for the document type on the Approvals tab of the Cash Management Preferences (CA101000) form.

The date of the transaction. By default, the current business date is selected, but you can override this value.

You can enter only a date that corresponds to a financial period that has been generated on the Master Financial Calendar (GL201000) form. If the date that you enter belongs to a financial period that has not yet been generated in the system—for example, for a date in the distant future or past—the system will display an error message, and you will not be able to save the document.

The user-defined transaction type. Select the appropriate type from the list of entry types defined for the selected cash account.

This box is required, if the Require Document Ref. Nbr. on Entry check box is selected on the Cash Management Preferences (CA101000) form.

The reference number of the original transaction linked to the current reversing transaction.

This box appears on the form after you reverse a transaction by clicking Reverse on the form toolbar or selecting Reverse on the More menu (under Corrections).

The document total that is subjected to VAT. The VAT taxable amount will be displayed in this box only if the Include in VAT Taxable Total check box is selected for the applicable tax on the Taxes (TX205000) form. If the check box is cleared, this box will be empty.

This box is available only if the VAT Reporting feature is enabled on the Enable/Disable Features (CS100000) form.

The document total that is exempt from VAT. This total is calculated as the taxable amount for the tax with the Include in VAT Exempt Total check box selected on the Taxes (TX205000) form.

This box is available only if the VAT Reporting feature is enabled on the Enable/Disable Features (CS100000) form.

The total amount of tax paid on the document.

The control total of the transaction. A user enters this amount manually. This amount should be equal to the sum of amounts of all detail lines of the transaction.

This box is available only if the Validate Control Totals on Entry check box is selected on the Cash Management Preferences (CA101000) form.

The tax amount to be paid for the document. A user enters this amount manually. For details, see Purchases with Sales Taxes: Tax Amount Validation.

The project with which this transaction is associated, or the code indicating that this transaction is not associated with any project. The non-project code is specified on the Projects Preferences (PM101000) form.

The column is available if the Project Accounting feature is enabled on the Enable/Disable Features (CS100000) form and the CA check box is selected in the Visibility Settings section on the Projects Preferences (PM101000) form.

The particular task of the project with which this transaction is associated. If you select a project that has the default project task, this task is automatically populated in the column.

The column is available if the Project Accounting feature is enabled on the Enable/Disable Features (CS100000) form and the CA check box is selected in the Visibility Settings section on the Projects Preferences (PM101000) form.

The cost code with which this transaction is associated to track project costs and revenue.

The column is available if the Cost Code feature is enabled on the Enable/Disable Features (CS100000) form and the CA check box is selected in the Visibility Settings section on the Projects Preferences (PM101000) form.

A check box that indicates (if selected) that this transaction is non-billable in the project.

The column is available if the Project Accounting feature is enabled on the Enable/Disable Features (CS100000) form and the CA check box is selected in the Visibility Settings section on the Projects Preferences (PM101000) form.

The percent of deduction that applies to the tax amount paid to the vendor for specific purchases.

This box is available only if the VAT Reporting feature is enabled on the Enable/Disable Features (CS100000) orm.

The percentage that is deducted from the tax amount paid to the vendor for specific purchases.

This box is available only if the VAT Reporting feature is enabled on the Enable/Disable Features (CS100000) form.

The tax calculation mode, which defines which amounts (tax-inclusive or tax-exclusive) should be entered in the detail lines of a document:

A check box that indicates (if selected) that the cash account entry should be deposited.

This check box is selected automatically if a clearing cash account is selected in the Cash Account box of the Summary area.