Entry Types
Form ID: (CA203000)
You use this form to define entry types, which are user-defined types of transactions originating on cash management, accounts payable, or accounts receivable forms in the system. Entry types, which can be receipts or disbursements, provide more details about transactions. For example, you can define separate entry types for AR payments, outstanding AP checks, service charges, payroll checks, and outstanding deposits. You can assign entry types to cash accounts by using the Cash Accounts (CA202000) form.
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Table
This table includes all cash management entry types, with their details.
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Column | Description |
---|---|
Entry Type ID | The unique identifier for the entry type. An alphanumeric string of up to 10 characters can be used. |
Disb./Receipt | The type of a transaction this entry type is based on: Receipt (money in) or Disbursement (money out). |
Entry Type Description | The detailed description for the entry type. The description is used as default description of a transaction. You can use an alphanumeric string of up to 30 characters. |
Module | The functional area of the system affected by the transaction.
One of the following options can be selected:
Note: For the charges that a bank may apply to outgoing and
incoming payments, select CA. |
Business Account |
The vendor account ID if the entry type is used to record transactions that affect the balances of vendors (AP), or the customer account ID if the entry type is used to record transactions that affect the balances of customers (AR). The selected value is used by default when you create a transaction on the fly. The list of values may be restricted based on the current user's access role. You can select a customer or vendor whose settings permit the use of the branch, that is, the following settings are specified:
|
Default Offset Account Branch | The branch to which the default offset account belongs. |
Default Offset Account | The GL account that is used by default as the offset account for
transactions of this entry type. If this entry type is based on the
Disbursement type of transaction, specify an
expense account. If this type is based on the
Receipt type of transaction, select an asset
account. You need to specify a default offset account for any entry type that affects the balances of GL accounts (that is, Module is set to CA) only. You can override this account when you enter a cash management transaction. Note: Do not specify the offset account or
subaccount if you use this entry type for recording unknown
payments.
|
Default Offset Subaccount | The subaccount to be used by default for transactions of this entry type. |
Use for Payments Reclassification | A check box that indicates (if selected) that the entry type is used for recording unknown payments and involved in the payments reclassification process. |
Reclassification Account | The cash account that is used to temporary hold payments that came to the bank account but cannot be entered as valid payments because the customer or vendor is unknown. The setting is used along with the Use for Payments Reclassification check box. |
Deduct from Payment | The check box that indicates (if selected) that the entry type is
to be used as bank charges whose amounts are deducted from customer
payments on the cash account (and on the bank statements). Clear
this check box if the bank records charges as separate transactions
on its bank statements. For details on using entry types as bank charges, see Registration of Finance Charges. |