Recalculate Account Balances

Form ID: (CA503000)

By using this form, you can recalculate the balances of cash accounts. The system recalculates the balances based on the history records, and matches them to the account balances stored in the database.

Tip:

We recommend that you recalculate the balances of cash accounts in any of the following cases:

  1. After you have modified the options on the Cash Management Preferences (CA101000) form that control how the available balances of cash accounts are calculated.
  2. After you have converted an asset account used for other purposes to a cash account. In this case, the system will replace the GL transactions on the account with appropriate cash transactions and rebuild the account history.
  3. If you have detected a discrepancy between the balance of a particular account and its total credits and debits by using the Cash Account Details (CA303000) form.

To recalculate the balances of all cash accounts, click Process All on the form toolbar. To recalculate the balances of only particular cash accounts, select the check boxes next to the accounts in the table and click Process on the form toolbar.

Form Toolbar

The form toolbar includes standard and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands are listed in the following table.

Button Description
Process Recalculates the balances for the accounts that you have selected.
Process All Recalculates the balances for all listed accounts.

Selection Area

You use the element in this area, described in the following table, to select the financial period for which you want to recalculate cash account balances.

Element Description
Fin. Period The financial period for which you want to start recalculating cash account balances. By default, it is the earliest financial period that is not locked in any company within the tenant.

Table

The table contains the list of all the cash accounts defined in the system.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Column Description
Selected A check box that you select to include the cash account for recalculation if you click Process.
Cash Account The cash account.
Description The description provided for the cash account.