Reclassify Payments

Form ID: (CA506500)

You use this form to view and edit payments that were entered previously as unknown (lacking details); see Reclassification of Unknown Payments for more information. On this form, you can add details that have become known. These payments can be any of the following:

  • Automated Clearing House (ACH) payments (direct debits) from customers
  • Interest or bank charges that appear on the bank statement
  • Incoming wire transfers
  • Payments made automatically by the bank for standing orders

Form Toolbar

The form toolbar includes standard and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands are listed in the following table.

Button Description
Process Processes the listed payments that you have selected.
Process All Processes all payments on the list.
View Resulting Document Navigates to the applicable form (which depends on the type of the document) so you can view the details of the selected payment.

Selection Area

You use the elements in the Selection area (described in the following table) to select unknown payments that match specific criteria. You can specify the cash account and date range. Also, you can view the list of payments that were already reclassified during the specified date range.

Element Description
Entry Type Required. The entry type that is reserved for unknown payments.
Cash Account The cash account used for unknown payments.
Start Date The date starting the range for which you want to view transactions.
End Date The date ending the range for which you want to view transactions.
Show Reclassified A check box that you select to display only payments reclassified during the specified date range.

Table

In this table, you can enter details for the payments that were previously considered unknown. You can specify a vendor or customer for the transactions and process them by clicking Process or Process All on the form toolbar. Processing moves the funds from the account used for unknown payments to the respective Accounts Payable or Accounts Receivable accounts.

Table 1. Table Columns
Column Description
Included An unlabeled check box that you select to include this transaction in processing if you click Process.
Cash Account The cash account to which the payment was initially recorded.
Document Ref. The reference number of an external document, if applicable.
Tran. Date The payment document date.
Ref. Nbr. The identification number of the payment, as assigned by the system when the payment was saved.
Currency The currency of the payment.
Reclassify Cash Account The offset cash account to which the unknown payment was recorded.
Offset Account The offset account for the payment.
Amount The amount of the payment in the specified currency.
Module The functional area of the system where the payment originates: AP or AR.
Customer/Vendor ID

The customer or vendor account associated with the payment document.

The list of values may be restricted based on the current branch. You can select a customer or vendor whose settings permit the use of the branch, that is, the following settings are specified:

  • For a customer, the Restrict Visibility To box on the Financial tab of the Customers (AR303000) form contains the current branch to which the user is signed in, company, company group that contains the branch, or is empty
  • For a vendor, the Restrict Visibility To box on the Financial tab of the Vendors (AP303000) form contains the current branch to which the user is signed in, company, company group that contains the branch, or is empty
Account Name The name of the customer or vendor.
Location The location of the customer or vendor associated with the payment.
Payment Method The payment method used for the payment.
Card/Account Nbr. The identifier of the payment method, if required by the type of payment method.
Description A detailed description of the payment document.