Payroll: Improved Rehire Workflow

In MYOB Acumatics 2024.2.1 we've made managing rehiring employees easier. These changes are particularly useful for industries with seasonal employees, but are also used when moving employees between companies or for when employees return to work after leaving.

We've also added validation to a number of screens, to avoid potential issues caused by duplicate employee records.

The first change is that we made it possible to rehire an employee with the same IRD number (NZ) or TFN (AU) under a new employee record.

We've renamed the Employee Onboarding Detail GI (MPATGI01) to Employee Onboarding Data, and added extra columns and UI elements to give you the data you need when rehiring.
  • The new Rehire column lets you flag employees who have been rehired.
  • Previous Employee ID shows the employee ID from the employee's old record.
  • WFM Employee ID if you use MYOB Acumatica — Workforce Management, this shows the linked workforce management employee ID and a link to the employee record.

On the Pay Details screen, we've added a new Related Employee Records tab, that shows any previous employee records for that employee. This makes it easier to find a seasonal employees entire employment history going back to each time you employed them.

For New Zealand companies, we've added a couple of features to manage duplicate employee records, as IR only allows a single submission per employee per pay run:
  • We've added an alert to the Pay Run Details screen to warn you if you are paying the same employee twice for the same company, and blocked payroll processing in this situation.
  • We've added an error message to the Employee Details Return screen if there are duplicate employee records for the calendar year, and a Resolve Duplicate Employees button so you can pick which of the employee records to include in your IR reporting.

For Australian companies, we've added validation to the Create Superannuation Batch screen, to check for duplicate member IDs. To resolve this, unselect the records from one employee and process the super transaction separately.