Compliance Management

Form ID: (CL401000)

Note: This form is available only if the Construction feature is enabled on the Enable/Disable Features (CS100000) form.

You can use this form to create, view, and modify compliance documents.

Form Toolbar

The form toolbar includes only standard buttons. For the list of standard buttons, see Form Toolbar and More Menu.

Table

The table shown on each filter tab contains the list of compliance documents that match the criteria of the selected filter tab. The table on each tab has the following columns.

Table 1. Table columns
Column Description
Document Type

The type of the compliance document. The following document types are available:

  • Certificate
  • Insurance
  • Notice
  • Lien Waiver
  • Other
Creation Date The date when the compliance document was created. By default, the current date is specified. The user can change the date manually.
Document Category The category of the compliance’s document type. The list of document type options should be specified manually on the Compliance Preferences (CL301000) form.
Status The status of the compliance document. The list of values should be specified manually on the Compliance Preferences form.
Is Required A check box that indicates (if selected) that the document is mandatory for working with a specific project or project task. This flag is for informational purposes only. It shows that the compliance document is required before any activity is implemented on a project.
Received A check box that indicates (if selected) that the document is received by user. The check box gives the user the ability to track when the payment for document is received, so the next payment is not delayed.
Received Date The date when the compliance document is received. The date should be set manually by the user on the Compliance tab after the document is received.
Sent Date The date when the compliance document is sent. The date should be set manually by the user on the Compliance tab after the document is sent.
Effective Date The date when the compliance document takes effect. The date should be set manually by the user while adding the document on the Compliance tab.
Expiration Date The date when the compliance document will expire. The date should be set manually by the user while adding the document on the Compliance tab.
Limit The amount of insurance liability set for the compliance document. The amount should be set manually by the user while adding the document on the Compliance tab.
Method Sent The method of sending the document.
Project The reference to a project to which a compliance document relates. By default, it is set to the identifier of the project selected in the Summary area of the form. If specified, current document will be displayed on the Compliance tab of the Projects (PM301000) form of the selected project.
Cost Task The reference to a cost task available within the project. If specified, current document will be displayed on the Compliance tab of the Project Tasks (PM302000) form of the selected task of the Cost Task type.
Revenue Task The reference to a revenue task within the project. If specified, current document will be displayed on the Compliance tab of the Project Tasks form of the selected task of the Revenue Task type.
Cost Code The cost code assigned to the compliance document.
Customer

The reference number of the customer associated with the compliance document. By default, it is set to the identifier of the customer selected in the Summary area of the form. If specified, current document will be displayed on the Compliance tab of the Customers (AR303000) form of the selected customer.

The list of customers available for selection may be limited based on the role or roles assigned to the user account to which you are signed in if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form. In this case, the Restrict Visibility To box appears on the Financial tab of the Customers (AR303000) form. With the feature enabled, a customer is available for selection if one of the following is true:
  • The Restrict Visibility To box is empty for the customer—that is, the customer’s visibility is not restricted.
  • A branch, company, or company group is specified in the Restrict Visibility To box for the customer, and your user account has the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of the Branches (CS102000) form for the branch, or the Company Details tab of the Companies (CS101500) form for the company or a company within the company group.
Customer Name The name of the customer associated with the compliance document.
Vendor

The reference number of the vendor associated with the compliance document. By default, it is set to the identifier of the vendor selected in the Summary area of the form. If specified, current document will be displayed on the Compliance tab of the Vendors (AP303000) form of the selected vendor.

The list of vendors available for selection may be limited based on the role or roles assigned to the user account to which you are signed in if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form. In this case, the Restrict Visibility To box appears on the Financial tab of the Vendors (AP303000) form. With the feature enabled, a vendor is available for selection if one of the following is true:
  • The Restrict Visibility To box is empty for the vendor—that is, the vendor’s visibility is not restricted.
  • A branch, company, or a company group is specified in the Restrict Visibility To box for the vendor, and your user account has the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of the Branches (CS102000) form for the selected branch, or the Company Details tab of the Companies (CS101500) form for the selected company or a company within the company group.
Vendor Name The name of the vendor associated with the compliance document.
Secondary Vendor

The reference number of the secondary vendor associated with the compliance document. If specified, current document will be displayed on the Compliance tab of the Vendors form of the selected vendor.

The list of vendors available for selection may be limited based on the role or roles assigned to the user account to which you are signed in if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form. In this case, the Restrict Visibility To box appears on the Financial tab of the Vendors (AP303000) form. With the feature enabled, a vendor is available for selection if one of the following is true:
  • The Restrict Visibility To box is empty for the vendor—that is, the vendor’s visibility is not restricted.
  • A branch, company, or a company group is specified in the Restrict Visibility To box for the vendor, and your user account has the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of the Branches (CS102000) form for the selected branch, or the Company Details tab of the Companies (CS101500) form for the selected company or a company within the company group.
Secondary Vendor Name The name of the secondary vendor associated with the compliance document.
Purchase Order The unique identifier of the purchase order associated with the compliance document. By default, it is set to the identifier of the purchase order selected in the Summary area of the form. If specified, current document will be displayed on the Compliance tab of the Purchase Orders (PO301000) form of the selected purchase order.
Purchase Order Line Item The unique identifier of the purchase order line item. It can be specified only after a purchase order is selected.
Subcontract The unique identifier of the subcontract associated with the compliance document. By default, it is set to the identifier of the subcontract selected in the Summary area of the form. If specified, current document will be displayed on the Compliance tab of the Subcontracts (SC301000) form of the selected subcontract.
Subcontract Line Item The unique identifier of the subcontract line. It can be specified only after a Subcontract is selected.
AR Invoice The reference number of the invoice associated with the compliance document. By default, it is set to the identifier of the invoice selected in the Summary area of the form. If specified, current document will be displayed on the Compliance tab of the Invoices and Memos (AR301000) form of the selected invoice.
AR Invoice Amount The amount of the invoice.
Bill The reference number of the bill associated with the compliance document. By default, it is set to the identifier of the bill selected in the Summary area of the form. If specified, current document will be displayed on the Compliance tab of the Bills and Adjustments (AP301000) form of the selected bill.
Bill Amount The bill amount to be paid for the document.
Lien Waiver Amount The amount covered by the lien waiver.
Sponsor Organization The name of the sponsor organization.
Certificate Number The number of the certificate.
Insurance Company The name of the insurance company.
Policy The insurance policy number.
Account The account associated with the vendor (Expense account) or customer (Sales account).
AP Payment The reference number of the AP payment associated with the compliance document.
Payment Ref. The reference number of the payment.
AR Payment The reference number of the AR payment associated with the compliance document.
Project Transaction The reference number of the project transaction associated with the compliance document.
Payment Date The date when the payment is created.
Receipt Date The date when the inventory receipt is made.
Date Issued The date when the document is issued.
Through Date The date when the goods are shipped.
Receive Date The date when the goods are received.
Received By The person responsible for receiving goods.
Source

The source of the payment. One of the following values is allowed:

  • AP Inv
  • PO/Sub
  • Project
  • Customer
Requires Joint Payment A check box that indicates (if selected) that the joint payment is required.
Joint Payee (Vendor)

The reference number of the joint vendor associated with the compliance document. If specified, current document will be displayed on the Compliance tab of the Vendors form of the selected vendor.

The list of vendors available for selection may be limited based on the role or roles assigned to the user account to which you are signed in if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form. In this case, the Restrict Visibility To box appears on the Financial tab of the Vendors (AP303000) form. With the feature enabled, a vendor is available for selection if one of the following is true:
  • The Restrict Visibility To box is empty for the vendor—that is, the vendor’s visibility is not restricted.
  • A branch, company, or a company group is specified in the Restrict Visibility To box for the vendor, and your user account has the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of the Branches (CS102000) form for the selected branch, or the Company Details tab of the Companies (CS101500) form for the selected company or a company within the company group.
Joint Payee The name of the joint payee, if the joint payee is not defined in the system as a vendor.
Joint Amount Paid The amount to be paid to joint payees according to the joint payment.
Joint Release A check box that indicates (if selected) that the joint release is received.
AP Payment Method The payment method associated with the vendor.
AR Payment Method The customer’s default payment method.