Print/Email Subcontracts

Form ID: (SC503000)

Attention: This form is available only if the Construction feature is enabled on the Enable/Disable Features (CS100000) form.

On this form, you can print or email either all subcontracts or those that you have selected. Also, you can mark the particular subcontracts to skip the printing or emailing of them during processing.

Form Toolbar

The form toolbar includes standard and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands are listed in the following table.

Command Description
Process Processes the documents you have selected in the table.
Process All Processes all documents listed in the table.

Selection Area

In the Selection area, you can select (by owner or workgroup or both) the documents to be displayed in the table on this form. You also select the action to be applied to the documents you process.

Element Description
Action

The action to be performed on the selected subcontracts if the Process or Process All action is invoked:

  • Email: Generates emails for the subcontracts in accordance with the settings of the vendor specified on the Mailing & Printing tab of the Vendors (AP303000) form.
  • Do Not Email: Marks the subcontracts as not requiring emailing. This causes the Do Not Email check box on the Subcontracts (SC301000) form to be selected for the particular subcontracts.
  • Print: Prints the subcontracts you select in the table with the settings of the vendor specified on the Mailing & Printing tab of the Vendors (AP303000) form.
  • Do Not Print: Marks the subcontracts as not requiring printing. This causes the Do Not Print check box on the Subcontracts (SC301000) form to be selected for the particular subcontracts.

Table

In this table, you can view the list of subcontracts that match any selection criteria you have specified. You can also select the documents to be processed—that is, those to be printed, emailed, or marked as not intended for emailing, depending on the action you have selected.

Table 1. Table Columns
Column Description
Included An unlabeled check box that you select to include the document in processing if you click Process.
Date The date when the subcontract was created.
Subcontract Nbr. The subcontract number.
Status The current status of the subcontract.
Owner The owner of the document.
Employee Name The name of the employee.
Description The description that has been provided for the subcontract.
Currency The currency used in the subcontract.
Control Total The total amount of the subcontract document, which has been manually entered on the Subcontracts form. (You can enter control total in subcontracts if the Validate Total on Entry check box is selected on the Subcontracts Preferences (SC101000) form.)
Vendor The vendor associated with the subcontract.
Vendor Name The name of the vendor associated with the subcontract.
Vendor Class The class of vendors to which this vendor is assigned.