Print/Email Subcontracts

Form ID: (SC503000)

Note: This form is available only if the Construction feature is enabled on the Enable/Disable Features (CS100000) form.

On this form, you can print the all subcontracts or those you select or send the needed subcontracts by email. Also, you can mark the particular subcontracts to skip the printing or emailing of them during processing.

Form Toolbar

The form toolbar includes standard and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands are listed in the following table.


Command	Description
Process	Processes the documents you have selected in the table.
Process All	Processes all documents listed in the table.

Selection Area

In the Selection area, you can select (by owner or workgroup or both) the documents to be displayed in the table on this form. You also select the action to be applied to the documents you process.


Element	Description
Action	The action to be performed on the selected subcontracts if the Process or Process All action is invoked: Email: Generates emails for the subcontracts in accordance with the settings of the vendor specified on the Mailing & Printing tab of the Vendors (AP303000) form.. Do Not Email: Marks the subcontracts as not requiring emailing. This causes the Do Not Email check box on the Subcontracts (SC301000) form to be selected for the particular subcontracts. Print: Prints the subcontracts you select in the table with the settings of the vendor specified on the Mailing & Printing tab of the Vendors (AP303000) form. Do Not Print: Marks the subcontracts as not requiring printing. This causes the Do Not Print check box on the Subcontracts (SC301000) form to be selected for the particular subcontracts.
Assigned To	A box and the Me check box, which you use as follows to select the employee to whom the subcontracts to be displayed in the table are assigned: Select the Me check box to display the subcontracts assigned to you. The box will display your user name. Clear the Me check box and select another user to view the subcontracts assigned to the user. Leave the elements blank to view the subcontracts of all users of the selected workgroup (if one is specified) or all workgroups (if no workgroup is specified).
Workgroup	A box and the My check box, which you use in the following ways to select the workgroup the subcontracts to be displayed are assigned to: Select the My check box to view the subcontracts assigned to your workgroup. Clear the My check box and select another workgroup to display the subcontracts assigned to everyone in the group or to a particular user of the group. Leave the elements blank to view the subcontracts assigned to all workgroups.

Table

In this table, you can view the list of subcontracts that match any selection criteria you have specified. You can also select the documents to be processed—that is, those to be printed, emailed, or marked as not intended for emailing, depending on the action you have selected.

Table 1. Table ToolbarThe table toolbar includes standard buttons and buttons specific to this table. For the list of standard buttons, see Table Toolbar. The table-specific buttons are listed below.
Button	Description
View Subcontract	Navigates to the Subcontracts (SC301000) form, so you can view the details of the selected subcontract.

Table 2. Table Columns
Column	Description
Included	An unlabeled check box that you select to include the document in processing if you click Process.
Date	The date when the subcontract was created.
Subcontract Nbr.	The subcontract number.
Status	The current status of the subcontract.
Owner	The employee ID of the owner of the subcontract.
Employee Name	The name of the employee who is the owner of the subcontract.
Description	Any description that has been provided for the subcontract.
Approver	The employee ID of the person who has approved the subcontract.
Currency	The currency used in the subcontract.
Control Total	The total amount of the subcontract document, which has been manually entered on the Subcontracts form. (You can enter control total in subcontracts if the Validate Total on Entry check box is selected on the Subcontracts Preferences (SC101000) form.)
Vendor	The vendor associated with the subcontract.
Vendor Name	The name of the vendor associated with the subcontract.
Vendor Class	The class of vendors to which this vendor is assigned.