Photo Log

Form ID: (PJ305000)

Attention:

This form is available only if the Construction Project Management feature is enabled on the Enable/Disable Features (CS100000) form.

A photo log is used to store the photos that users have taken while working on a project. You can use this form to create, view, and edit a photo log. For more information on working with photo logs, see Photo Logs: General Information.

Form Toolbar

The form toolbar includes standard and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands are listed in the following table.


Button	Description
Email	Opens a new email on the Email Activity (CR306015) form, with a ZIP archive of the photo log files attached to the email.
Export Photos	Downloads to your device a ZIP file with the files of the photo log.

Summary Area

In this area, you can specify the settings of a new photo log or select an existing photo log for modification.


Element	Description
Photo Log ID	The identifier of the photo log. The system inserts the ID based on the numbering sequence selected on the Photo Logs tab of the Project Management Preferences (PJ101000) form.
Date	The business date when the photo log was created. By default, the current business date is selected.
Project	Required. The project to which photo log is related.
Project Task	The project task to which photo log is related.
Description	A brief description of the photo log.
Status	Required. The status of the photo log, which can be any of the statuses specified on the Photo Log tab of the Project Management Preferences (PJ101000) form. By default, the predefined N/A status is inserted.
Created By	The username of the employee that has created the photo log.

Photos Tab

On this tab, you can review the photos uploaded in the photo log and upload new photos. You can upload the photos with the supported file extensions, which are specified on the File Upload Preferences (SM202550) form.

The tab consists of a file upload area, a table listing the photos in the log, and a preview area.

Table 1. File Upload AreaThe file upload area is at the top of the left pane, above the table toolbar. You can click anywhere in this area to open a dialog box in which you can select the photos to be uploaded to a photo log.
Button	Description
File upload area	An area in which you can click to open a dialog box that you can use to select the images to be uploaded to the photo log. This is the recommended way to upload photos to photo log. Tip: As an alternate way of uploading photos, you can drag files to the file upload area or directly to the table of the left pane. When you upload the images in this way, the files are also attached to the photo log record; these files can be viewed if you click the Files button on the form title bar of the form.

Table 2. Table Toolbar
The table toolbar includes standard buttons and buttons that are specific to this table. For the list of standard buttons, see Table Toolbar. The table-specific buttons are listed below.
Button	Description

Upload Photos from Attachments	Uploads any photo files that have been attached to the current photo log record. (You can view these files can be viewed by clicking the Files button on the form title bar.) The system creates a separate photo record for each photo and then removes these files from the attachments.

Table 3. Table
This table, which is on the left pane of the Photos tab lists the photos that have been uploaded to the photo log. You can add photos to the log, review the settings of each photo, and select the main photo of the photo log.
Column	Description
Photo ID	The identifier of the photo record. You can click the link in this column to open the photo on the Photo (PJ305010) form and view the details of the photo.
Name	The file name of the uploaded photo.
Description	The brief description of the photo.
Tags	The tags that are assigned to the file. You can add or delete tags if you have a user role with the Create Version, Upload, or Delete access level to a tag assigned to the file. User roles’ access rights to tags are specified on the Configure Tags (PM201500) form. This column appears only if the Document Management feature is enabled on the Enable/Disable Features (CS100000) form.
Uploaded On	The business date when the photo was uploaded to the photo log.
Uploaded By	The username of the employee that uploaded the photo.
Main Photo	A check box that indicates (if selected) that the photo is the main photo of the photo log. That is, this photo is shown as a preview photo for the entire photo log in the preview area on the Photo Logs (PJ405000) form if this photo log is selected in the left pane of that form. If the photo log does not have a main photo, the right pane on the Photo Logs (PJ405000) form remains empty. Only one photo in a photo log can be selected as the main photo. When you select this check box for a row, if another row has this check box selected, it is cleared for the other row.

Table 4. Preview Area
In this pane of the Photos tab, you can preview the photo whose row is currently selected in the table of the left pane.
Element	Description
Preview area	An area that displays the preview of the photo that is selected in the left pane.

Activities Tab

This tab has a table with the list of activities associated with the photo log. You can associate particular tasks, emails, and other activities with the photo log. MYOB Acumatica provides you with a list of predefined activity types; you can add new activity types by using the Activity Types (CR102000) form. To create an activity, email, or task, click the appropriate command and fill in the dialog box.

The tab includes, in addition to the columns described below, columns (labeled with icons) that you can use to attach notes and files to the activity, see if it is completed, check its priority level, and notice whether there are associated reminders. For descriptions of these columns, see Managing Emails and Activities.

Table 5. Table Toolbar
The table toolbar includes standard buttons and buttons that are specific to this table. For the list of standard buttons, see Table Toolbar. The table-specific buttons are listed below.
Button	Description
Create Task	Opens the Task (CR306020) form, which you can use to create a new task.
Create Event	Opens the Event (CR306030) form, which you can use to create a new event.
Create Email	Opens the Email Activity (CR306015) form, on which you can create a new email.
Create Activity	Contains a menu with commands that correspond to the list of activity types configured on the Activity Types (CR102000) form. By clicking a menu command, you open the Activity (CR306010) form in a pop-up window, where you can create an activity of the corresponding type. The following commands are available by default: Create Chat, Create Escalation, Create Message, Create Phone Call, Create Work Item, and Create Note. To change the list of menu commands, you can add or remove activity types by using the Activity Types form.
Pin/Unpin	Pins the activity to the top of the list. Once the activity is pinned, an icon is shown in the Is Pinned column. A user can click a pinned activity and then click the button to unpin the activity. If a user unpinned an activity from the list, an icon is no longer shown in the Is Pinned column, and the activity is moved to the appropriate location based on the sorting settings.

Table 6. Table Columns
Column	Description
Type	The type of the activity, which can be one of the following: Event, Task, Email, Email Response, Note, Chat, Escalation, Message, Phone Call, or Work Item.
Summary	The description of the activity, which is also a link to the Activity (CR306010), Email Activity (CR306015), Event(CR306030), or Task (CR306020) form, depending on the type of the activity.
Status	The status of the activity. This column contains one of the following options: Draft, Open, Processing, Completed, Approved, Rejected, Canceled, Pending Approval, or Released .
Start Date	The start date and time of the activity. Attention: This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Personalization of the MYOB Acumatica UI: To Personalize a View of a Form.
Created On	The date and time when the activity was created.
Time Spent	The total time spent on the activity.
Workgroup	The workgroup that the activity is assigned to (if any).
Owner	The name of the person whom the activity is assigned to. Attention: This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Personalization of the MYOB Acumatica UI: To Personalize a View of a Form.
Related Entity	The entity that this activity is associated with.
Related Entity	The related entity that the activity is associated with. The system copies the value from the Related Entity box of the Activity (CR306010), Email Activity (CR306015), Event (CR306030), or Task (CR306020) form depending on the type of the activity. When you create an activity from the Activity tab of a data entry form, the column is automatically populated with the entity currently open on that form.

The tab also has the Activity Description area below the table. The area displays the full description provided for the activity selected in the table. To edit the description, click the link in the Summary column of the activity. On the Activity (CR306010) form that opens, you add a description and edit other settings corresponding to the activity.