Photo Log

Form ID: (PJ305000)

Note: This form is available only if the Construction and Construction Project Management features are enabled on the Enable/Disable Features (CS100000) form.

A photo log is used to store all the photos taken during a project. You can use this form to create, view, and edit a photo log.

Form Toolbar

The form toolbar includes standard and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands are listed in the following table.


Button	Description
Email Photo Logs	Opens the Email Activity (CR306015) form with the attached ZIP archive of the photo log files.
Export Photo Logs	Downloads a ZIP file with the files of the photo log to your device.

Summary Area

In this area, you can specify the settings of a new photo log or select an existing photo log for modification. The following table summarizes the elements of this area.


Element	Description
Photo Log ID	The identifier of the photo log. The system inserts the ID based on the numbering sequence selected on the Photo Log Preferences (PJ103000) form.
Date	The business date when the photo log was created. By default, the current business date is selected.
Project	Required. The project to which photo log is related.
Project Task	The project task to which photo log is related.
Description	A brief description of the photo log.
Status	Required. The status of the photo log, which can be one of the statuses specified on the Status tab of the Photo Log Preferences form. By default, the predefined N/A status is inserted.
Created By	The user who created the document. The system inserts the ID of the currently signed-in user.

Photos Tab

On this tab, you can add, edit, and preview a photo.

Table 1. Left Pane
This pane lists the photos of the photo log. By using this pane, you can add photos to the log, review the general information on each photo, and select the main photo of the photo log.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.
Column	Description
Photo ID	The identifier of the photo.
Name	The status of the photo.
Description	The description of the photo.
Uploaded On	The business date when the photo was uploaded.
Uploaded By	The name of the user who uploaded the photo.
Main Photo	A check box that indicates (if selected) that the photo is the main photo of the log. That is, it is shown as a preview photo for the entire photo log in the preview area on the Photo Logs (PJ405000) form if this photo log is selected on the right pane of that form. This check box can be selected only for one photo in the log. If no photo is selected as the main photo of the log, the preview area of the Photo Logs form remains empty when this photo log is selected on the form.

Table 2. Right Pane
On this pane, you can preview the photo.
Element	Description
Preview Area	The area where you can preview the photo that is selected in the left pane.

Activities Tab

This tab has a table with the list of activities associated with the photo log. You can associate particular tasks, events, emails, and other activities with the photo log. MYOB Advanced provides you with a list of predefined activity types; you can add new activity types by using the Activity Types (CR102000) form. To create an activity, email, event, or task, click the appropriate command and fill in the dialog box.

Table 3. Table Toolbar
The table toolbar includes standard buttons and buttons that are specific to this table. For the list of standard buttons, see Table Toolbar. The table-specific buttons are listed below.
Button	Description
Create Task	Opens the Task (CR306020) form in a pop-up window, which you can use to create a new task.
Create Event	Opens the Event (CR306030) form in a pop-up window, which you can use to create a new event.
Create Email	Opens the Email Activity (CR306015) form in a pop-up window, on which you can create a new email.
Create Activity	Contains a menu with commands that correspond to the list of activity types configured on the Activity Types (CR102000) form. By clicking a menu command, you open the Activity (CR306010) form in a pop-up window, which you use to create an activity of the corresponding type. The following commands are available by default: Create Note, Create Chat, Create Escalation, Create Message, Create Phone Call, and Create Work Item. To change the list of menu commands, you can add or remove activity types by using the Activity Types form.

Table 4. Table ColumnsThe table includes the columns described below. It also includes columns (labeled with icons) that you can use to attach notes and files to the activity, see if the activity is completed, check its priority level, and note whether there are reminders associated with it. For descriptions of these columns, see Emails and Activities: General Information.
Column	Description
Type	The type of the activity.
Summary	The brief description of the activity.
Status	The status of the activity.
Start Date	The start date and time of the activity.
Created At	The date and time when the activity was created.
Category	The category of the activity.
Owner	The name of the user to whom the activity is assigned.
Created By	The name of the employee who created the activity.

The tab also has the Activity Description area below the table. The area displays the full description provided for the activity selected in the table. To edit the description, click the link in the Summary column of the activity. This opens the Activity (CR306010) form in a pop-up window; on this form, you can add a description and edit other settings corresponding to the activity.