Preparing an Instance: MYOB Advanced Features

Provides support for multiple branches. Branches can be configured for points of sale (locations), as well as for separate legal entities within your organization, to ensure better visibility into various layers of financial operations. For details, see Multiple Branch Support and Basic Models for Multibranch Organization.

If both this feature and the Multicompany Support feature are disabled, only one company without branches can be created. If this feature is disabled and the Multicompany Support feature is enabled, users can create any number of companies without branches.

If you clear this check box to disable the feature and the Multicompany Support check box is cleared, the system will clear the Inter-Branch Transactions and Customer and Vendor Visibility Restriction check boxes.

Provides support for multiple companies within one tenant. For details, see Companies and Branches.

If both this feature and Multibranch Support feature are disabled, only one company without branches can be created.

If this feature is disabled and the Multibranch Support and Inter-Branch Transactions features are enabled, only one company can be created. This company can have the Without Branches, With Branches Not Requiring Balancing, or With Branches Requiring Balancing type.

If both this feature and the Inter-Branch Transactions feature are disabled and the Multibranch Support feature is enabled, only one company can be created. This company can have the Without Branches or With Branches Not Requiring Balancing type.

If you clear this check box to disable the feature, the system will clear the Multiple Base Currencies check box.

If you clear this check box to disable the feature and the Multibranch Support check box is cleared, the system will clear the Inter-Branch Transactions and Customer and Vendor Visibility Restriction check boxes.

Adds forms related to the currency management functionality and support of the following: multiple currencies across the modules; automatic calculation of the realized gains and losses and rounding amounts on foreign currency transactions; revaluation of foreign currency accounts; and translation of the base currency accounts into any foreign currency for reporting. For more information, see Currency Management.

Makes it possible to manage financial periods on the tenant level only; the status of each financial period is the same in all companies. This feature is enabled by default.

You can enable the Centralized Period Management feature if the Multiple Calendar Support feature is disabled.

You can disable the Centralized Period Management feature only if the Multicompany Support feature is enabled. Disabling the Centralized Period Management feature makes it possible to open, close, and lock a particular financial period separately for each company within the tenant.

For more information, see Generating Financial Calendars.

Supports the two-stage release of AP documents: pre-release, when a data entry clerk enters a bill or a quick check; and release, when an authorized accountant reviews a pre-released document, specifies the correct expense accounts (and subaccounts), and releases the document. For details, see Configuring the Reclassification of Expenses.

Gives users the ability to specify the tax calculation mode, which the system will use for computing a tax amount in a document, when you enter a document in the system manually. Depending on the specified mode, you can enter either tax-inclusive amounts at the line level or the document level, or tax-exclusive amounts at the line level or the document level. You will also be able to activate the tax amount validation functionality in a document that you enter.

For details, see Purchases with Sales Taxes: Tax Amount Validation.

Provides automatic rounding of bill and invoice amounts. For details, see Rounding of Document Amounts.

Allows company employees to file their claims for reimbursement of expenses.

For details, see Processing Expense Claims.

Gives you the ability to use subaccounts in addition to accounts. Subaccounts, which are configured on the Subaccounts (GL203000) form, are used to detail account balances, for more granular financial analysis. For details, see Subaccounts: General Information.

Makes possible the automatic generation of balancing entries for transactions between different companies of one tenant, branches of different companies of one tenant, and branches that belong to one company and require balancing. For details, see Interbranch Account Mapping.

You can enable this feature if either the Multicompany Support or Multibranch Support feature is enabled.

Also, enabling this feature gives you the ability to process sales transactions between legal entities implemented as companies or branches in the same tenant. For details, see Intercompany Sales: General Information.

If this feature is disabled, users can enter transactions only between branches that belong to one company and do not require balancing.

Turns on the support for multiple base currencies for a limited set of financial areas—general ledger, accounts payable, accounts receivable, cash management, currency management, and taxes.

For this feature to be enabled, the following features also need to be enabled:

• Multicompany Support
• Multicurrency Accounting
• Customer and Vendor Visibility Restriction

If the Projects group of features is enabled, this feature can be enabled only if the Multicurrency Projects feature is enabled.

The following features are not supported if the Multiple Base Currencies feature has been enabled:

• Purchase Requisitions
• Projects if the Multicurrency Projects feature is disabled
• Customer Portal
• Service Management
• Payroll
• Retail Commerce
• Procore Integration

If the Multiple Base Currencies feature is enabled and you select a check box corresponding to one of the listed features, the system displays an error message.

If any of the listed features are enabled and you select the check box corresponding to the Multiple Base Currencies feature, the system displays an error message that the feature cannot be enabled.

For details on configuring multiple base currencies, see Multiple Base Currencies: General Information, Customer Visibility: General Information, Vendor Visibility: General Information, and Company Groups: General Information.

Gives you the ability to limit access to particular customer and vendor records for employees of a particular company, company group, or branch.

You can enable this feature if either the Multicompany Support feature or the Multibranch Support feature is enabled.

For details, see Customer Visibility: General Information, Vendor Visibility: General Information, and Company Groups: General Information.

Provides the ability to configure companies with different fiscal calendars within one tenant. For details, see Multiple Calendar Support.

The Multiple Calendar Support feature can be enabled if the Centralized Period Management feature (under Standard Financials) is disabled.

Gives you the ability to translate amounts from the base currency to another currency at the account balance level. Translation can be used for reporting purposes in any foreign currency. For details, see Translation of Financial Statements: General Information.

Gives you the ability to maintain customer discounts in your system: import them or enter them manually, and update them. The system automatically applies the customer discounts to sales orders (or invoices if the Inventory and Order Management group of features is not enabled) when a user saves the document.

When the feature is disabled, you can enter the discount percent or amount on a line and document level on data entry forms, but the discount amounts are not posted separately to a discount account.

For more information, see Customer Discounts: General Information.

Gives you the ability to maintain vendor discounts in your system: import them or enter them manually, and update them. The system automatically applies the vendor discounts to purchase orders (or bills if the Inventory and Order Management group of features is not enabled) when a user saves the document.

When the feature is disabled, you can enter the discount percent or amount on a line and document level on data entry forms, but the discount amounts are not posted separately to a discount account.

For more information, see Configuring Vendor Discounts.

Provides you with the ability to generate dunning letters to notify customers about their overdue documents. You can select how you want to manage a level of dunning letter: by customer or by overdue document. For details, see Managing Dunning Letters.

Adds forms and UI elements related to the deferred revenue functionality and integrates it with accounts payable and accounts receivable, so that users can assign various documents to deferral schedules for recognizing portions of the deferred amounts. For more information, see Deferred Revenue.

Allows recognition of the revenue of each component in AR documents according to the IFRS 15 or ASC 606 standard (based on the fair value price).

For more information, see Recognition of Revenue from Customer Contracts.

Makes it possible to configure parent-child relationships between business accounts of the Customer and Customer & Vendor types. A parent-child relationship includes the ability for the parent account to pay invoices of the child account, to generate consolidated statements and reports, and to view a consolidated balance for a parent account that includes the balances of its child accounts. The relationship can be removed at any time. For details, see Managing Parent-Child Relationships.

Makes it possible to create documents of the Invoice and Bills type with retained amounts that will be paid later. Multiple documents are created in the system to process a retainage: the original document (which has retainage withheld) and the retainage document or documents (which reflect the retainage amount to be paid).

If the Standard Inventory feature is enabled in addition to this feature, you can also create purchase orders with retained amounts. For each purchase order, you then create an AP bill in which the system specifies the retainage settings based on the purchase order settings.

If the Project Accounting feature is enabled in your system in addition to this feature, you can also create pro forma invoices with retained amounts. For each pro forma invoice, you then create an AR invoice in which the system specifies the retainage settings based on the pro forma invoice settings.

Allows individual lines of accounts payable documents to be paid. When you add lines to AP documents, for each line, you specify the inventory ID, project, project task, and cost code (if the Cost Codes feature has been enabled).

For more information, see Applying Payments to Particular Lines of AP Documents.

This feature provides the support of contracts, including case processing and contract billing. It makes available forms related to contract processing and provides integration with accounts receivable and the tracking of time and expenses.

This feature adds the forms related to fixed asset management, which can be used to create and manage fixed assets through their useful life, from acquisition to disposal. The fixed asset functionality integrates with the requisition and purchase order functionality to facilitate converting purchases into fixed assets without users needing to re-enter data. For more information, see Fixed Assets.

Gives you the ability to maintain stock items using forms related to the inventory functionality and use the inventory and order management functionality for creating and processing documents that include stock items.

If this feature is not included in your license, you can use the inventory and order management functionality for creating sales and purchase orders that include non-stock items and services, as well as releasing invoices and AP bills for these documents. However, you cannot create shipments for these sales orders or enter purchase receipts for these purchase orders. Also, inventory transactions are not created if the Inventory feature is disabled.

If you want users to be able to enter purchase receipts for purchase orders with non-stock items if the Inventory feature is disabled, you enable the Purchase Receipts Without Inventory feature.

The Inventory and Purchase Receipts Without Inventory features are mutually exclusive—that is, you cannot enable one of these features if the other is enabled. If you attempt to select the check box on the Enable/Disable Features form corresponding to one of these features and the check box corresponding to the other feature is selected, the system displays an error indicating that you must disable the other feature first.

The Purchase Receipts Without Inventory and Inventory features are mutually exclusive—that is, you cannot enable one of these features if the other is enabled. If you attempt to select the check box on the Enable/Disable Features form corresponding to one of these features and the check box corresponding to the other feature is selected, the system displays an error indicating that you must disable the other feature first.

Makes available the functionality of creating and using matrix items in the system. For details, see Matrix Items: General Information.

The enabling of this group of features on the Enable/Disable Features (CS100000) form makes available the forms and UI elements related to the customer management functionality: lead and customer tracking, business opportunities, case management, marketing lists, and campaign management.

For more information, see CRM: General Information.

Gives you the ability to enter, assign, and resolve cases.

For details, see Managing Cases.

Provides functionality you can use to configure and perform the automatic validation of lead and contact records for duplicates.

For more information, see Validating Records for Duplicates.

Gives you the ability to create opportunity-based sales quotes, send them to customers for review, and create sales orders and invoices based on these quotes.

For more information, see Opportunity Management: Sales Quotes.

Gives you the ability to use the address enrichment functionality. With this feature enabled, integration with a web map service can be set up, and you can add new addresses, update existing addresses, and fill in the missing address information on the forms that have address information.

For more information, see Integration with Web Map Services.

This group of features, if enabled on the Enable/Disable Features (CS100000) form, adds the forms and UI elements related to the project accounting functionality, which can be integrated with other functional areas of the system.

For more information, see Projects.

For more information, see Project Accounting in MYOB Advanced.

Gives you the ability to control changes to the project's budgeted and committed values, and to control the profitability of every change initiated by a customer.

For more information, see Single-Tier Change Management: General Information.

Gives you the ability to set up two-tier change management for change orders. In the first tier, you create change requests, and in the second tier, you group multiple change requests into a single change order.

This feature can be enabled only if the Change Orders feature is enabled.

For more information, see Change Requests: General Information.

Gives you the ability to prepare a budget forecast for long-term projects, which allows you to break down the structure of the project budget by financial periods.

For more information, see Project Budget Forecasts: General Information.

Gives you the functionality of cost codes, which represent an additional classification level for project revenues and costs in project budgets.

For more information, see Cost Codes: General Information.

Allows you to create project quotes and convert the winning quote to a project when you reach an agreement with the customer on the terms of this project quote.

For more information, see Project Quotes: General Information.

Allows tracking of projects in the project currency, which can differ from the base currency.

This feature can be enabled only if the Multicurrency Accounting feature is enabled.

If you clear this check box to disable the feature, the system will clear the Multiple Base Currencies check box.

For more information, see Managing Multicurrency Projects.

This feature can be enabled only if the Inventory feature (under Inventory and Order Management) is enabled.

Gives you construction-specific functionality, such as billing of projects with retainage, AIA reporting, joint payments, subcontracts, compliance tracking, and support for multiple bids on opportunities.

For more information, see the Construction Edition guide.

Provides construction-specific project management functionality. With this feature enabled, you can create and process daily field reports, project issues, photo logs, drawing logs, and submittals for your projects.

For more information, see the Construction Edition guide.

The MYOB Advanced Customer Portal, which is available if this group of features is enabled on the Enable/Disable Features (CS100000) form, provides a solution for you to more efficiently work and communicate with your customers. Customer Portal is specifically designed to be the site where your customers can view all the relevant information about their interactions with you as a vendor and perform needed activities.

Customer Portal is an additional application that can be installed separately. For more information, see Overview of the MYOB Advanced Customer Portal.

Makes it possible for your customers to view the online catalog and place orders themselves through Customer Portal.

For more information, see Managing the Inventory Catalog in the Customer Portal.

Gives your customers the ability to add cases and track case processing through Customer Portal.

This feature can be enabled only if the Case Management feature is enabled.

For more information, see Configuring Case Management in the Customer Portal.

Provides a means for your customers to view the documents associated with their company accounts in MYOB Advanced.

This feature makes available the forms and UI elements related to the equipment management functionality. You can enable this feature if it is included in your license.

This feature makes available the forms and UI elements related to the route management functionality. You can enable this feature if it is included in your license.

This group of features, which you can enable on the Enable/Disable Features (CS100000) form, includes the features associated with the payroll functionality. You need to enable either the US Payroll feature or the Canadian Payroll feature before the set of features can be enabled. The US Payroll and Canadian Payroll features cannot both be enabled at the same time in the same tenant.

You can enable or disable features related to the payroll functionality if this group is included in your license. The payroll functionality can be integrated with the other functionality of the system.

Gives your organization the ability to track user activities in the system. This feature, which is configured on the Audit (SM205510) form, provides complete information on who did what and when on the form. For more information, see Field-Level Auditing: General Information.

Adds forms and UI elements, which provides the management and administration of user access (through restriction groups) to particular system records and objects to which users have access based on their roles. For details, see Restriction Groups in MYOB Advanced.

Makes it possible for you to configure the automatic processing of documents that require significant time and system resources. You can define a schedule for this automatic processing—for instance, at times when there are no employees at work, such as weekends or nights. For more information, see Automated Processing: General Information.

Provides the ability to customize workflows by means of automation steps, and gives you the ability to back up and store automation definitions that include all the automation steps defined in the application. For more information, see Automation Maintenance.

Provides the ability to connect hardware devices, such as printers, scanners and digital scales, by using the DeviceHub application. For instructions on configuring printers by using DeviceHub, see Configuring Hardware Devices in DeviceHub.

Restricts the ability to change the business date, so that this task cannot be performed by all users in the system. To permit the change of the business date for specific users, you assign the BusinessDateOverride role to these users. For more information about restricting the ability to change the date, see User Roles: Restrictions on Changing the Business Date.

Makes available the recognition of expense receipts in the MYOB mobile app.

Allows you to configure the system to automatically recognize invoices attached to incoming emails so that users can create AP bills from those recognized documents with a single click.

With this feature enabled, the Incoming Documents (AP3011PL) and Incoming Documents (AP301100) forms can be used. Also, the following elements become available in the system:

• The Submit to Incoming Documents check box on the Incoming Mail Processing tab of the System Email Accounts (SM204002) form
• The Create AP Document button in the Acumatica add-in for Outlook, which is available only for emails with PDF attachments

For more information, see Recognizing AP Documents From PDFs.

Provides the ability to configure two-factor authentication, so that access to the system is granted only after the user successfully presents to the system additional evidence of authentication in addition to the user credentials (that is, the username and password). For details, see Managing Two-Factor Authentication.

Gives you the ability to integrate MYOB Advanced with Google or Microsoft Account by using the OAuth 2.0 standard for providing single sign-on (SSO). This reduces the number of usernames and passwords the users have to remember, thus reducing the risk of identity theft.

Gives you the ability to integrate MYOB Advanced with Microsoft Active Directory (AD), Microsoft Active Directory Federation Services (AD FS), or Microsoft Azure Active Directory (Azure AD).

Provides the ability to configure integration with OpenID identity providers. A system administrator can configure integration with multiple OpenID providers for a system tenant or multiple tenants.

Makes it possible to track the time that employees in your organization spend on activities that can be included in time cards. If the Payroll feature is enabled on the Enable/Disable Features (CS100000) form as well, the time tracking information may be included in earning records in payroll documents.

For details, see Reporting Time and Configuring Time Tracking.

Gives payroll managers the ability to set up an employee's pay rate that depends on the employee work schedule. If this feature is enabled, all the UI elements and forms that allow establishing the connection between employee pay rates and work shifts are displayed in the system.

For more information, see Creating Shift Codes.

The features in the Third Party Integrations group of features are available on the Enable/Disable Features (CS100000) form for all editions of MYOB Advanced, although the number of features is different in different editions.

Enables the settings needed for integration with SendGrid. That is, SendGrid (the SendGrid email service plug-in) becomes available for selection in the Email Service Plug-In box on the System Email Accounts (SM204002) form. The plug-in is used for the configuration of SendGrid email accounts in MYOB Advanced

For details, see Integrating MYOB Advanced with SendGrid.

Enables the integration with the BigCommerce automated shopping cart software. For details, see Integration with BigCommerce.

Enables the integration with the Shopify e-commerce platform. For details, see Integration with Shopify.

Enables the integration with the Shopify e-commerce platform and gives you the ability to import and process point-of-sale (POS) orders from Shopify to MYOB Advanced.

For details, see Order Synchronization: Import of POS Orders.

This feature can be enabled only if the BigCommerce Connector, Shopify Connector, or Shopify and Shopify POS Connector feature is enabled.

Enables up to five stores of each custom connector type. Custom connectors can be developed by using the Acumatica Commerce Framework, as described in Implementing a Connector for an E-Commerce System.

If more than five stores of a custom connector type are needed on the instance, the developer of the custom connector can contact MYOB to convert the custom connector to a licensed connector, which gives users the ability to work with any number of stores.

Enables the integration with Plaid and MX, which are financial service companies that provide secure bank feeds. With this integration, MYOB Advanced users can automatically import bank transactions and create expense receipts based on these transactions.

The Bank Feed Integration feature is subject to licensing. If your organization needs to create more than one bank feed, it should buy the needed license.

For details, see Integrating MYOB Advanced with Bank Feeds.

Enables the integration with the Authorize.Net plug-in. If this feature is enabled, the Authorize.Net payment plug-in becomes available for setup on the Processing Centers (CA205000) form and can be used in payments.

For details, see Integration with Authorize.Net Through the API Plug-in.

Enables the integration with the Stripe plug-in. If this feature is enabled, the Stripe payment plug-in becomes available for setup on the Processing Centers form and can be used in payments.

For details, see Setup of Stripe Processing Center.

Gives you the ability to integrate MYOB Advanced with Microsoft Exchange Server. You will be able to configure synchronization, and then synchronize users' contacts, emails, tasks, and events in MYOB Advanced with their Exchange mailboxes.

For more information, see Synchronizing MYOB Advanced with Microsoft Exchange Server.

Provides integration with the AvaTax service by Avalara, Vertex Tax Calculation, or another tax provider for the automatic calculation of sales and use taxes online.

For details, see Integrating MYOB Advanced with External Tax Providers.

Provides validation of customer addresses through integrated specialized services, such as AvaTax by Avalara. The feature can be used with the External Tax Calculation Integration feature or without it. For details, see Integrating MYOB Advanced with Address Validation Providers.

Supports bi-directional real-time synchronization of data between MYOB Advanced and Salesforce, so users can work simultaneously in both systems with changes in one system being reflected in the other. For details, see Setting Up Synchronization with Salesforce.

Adds the forms and UI elements related to the Procore Integration solution, which is distributed as a separate customization package. Once the package is installed and the feature is included in the license that is applied to an MYOB Advanced instance, the functionality becomes available in the system.

Gives you the ability to use the Acumatica add-in for Outlook. With this feature enabled, you can create and view contacts, log an activity from an email, and attach an activity to a contact.

Enabling both this feature and the Customer Management feature gives you the ability to do the following:

• Create and view a lead, and attach the logged activity to the lead
• Create and view an opportunity, and attach the logged activity to the opportunity

Enabling both this feature and the Case Management feature gives you the ability to create and view a case and attach the logged activity to the case.

Enabling both this feature and the Document Recognition Service feature gives you the ability to do the following:

• Submit email attachments to the recognition service
• View documents processed by the recognition service

Enabling both this feature and the Projects feature gives you the ability to attach the logged activity to a project.

Enabling both this feature and the Construction Project Management feature gives you the ability to do the following:

• Create a project issue and attach the logged activity to the project issue
• Create a request for information (RFI) and attach the logged activity to the RFI

For more information, see Using the Acumatica Add-In for Outlook.

Enables functionality that is specific to the Canadian market: EFT export, generation of T5018 slips, extended tax registration numbers, tax printing labels, and modified cash discount calculation. For details, see Filing the T5018 Form.

Enables the types of functionality that are specific to the United Kingdom market:

• Support for the Bankers Automated Clearing Service (BACS). For details, see Processing BACS Payments.
• Support for Making Tax Digital (MTD). For details, see Configuring Support for Making Tax Digital (MTD).

The features in this group are experimental, meaning that they may be discontinued in the future or may be substantially changed, requiring the company to reimplement them if they are implemented during the experimental period.

Provides users with the ability to import designs that were created through the use of SendGrid for an email template. The feature is available if the SendGrid Integration feature is enabled.

With the feature enabled, the system adds the Import SendGrid Design button to the toolbar of the Email Templates (SM204003) form. For details, see Mail Processing using SendGrid.

Provides the recognition of potential errors in posted GL transactions. With the feature enabled, the system uses a machine learning algorithm to calculate predictions of errors in GL transactions. The algorithm uses a machine learning model—a file trained to recognize certain patterns. The model is operated by a cloud service and is based on reclassified GL transactions in closed periods.

For more details, see GL Anomaly Detection: General Information.