Fixed Asset Transactions

Form ID: (FA301000)

By using this form, you can create, view, edit, delete, and release fixed asset transactions.

Note:

A transaction can be deleted only if it has not been released. Also, a system-generated transaction cannot be edited.

Form Toolbar

The form toolbar includes standard buttons and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands can be shown as buttons on the form toolbar, as commands on the More menu, or in both places. These commands are listed in the following table in alphabetical order.


Command	Description
Hold	Changes the transaction's status to On Hold, indicating that the transaction is not yet ready to be released. This button and command are available if the document has the Balanced status.
Release	Releases the transaction and changes its status to Unposted or Posted, depending on the settings on the Fixed Assets Preferences (FA101000) form. This button and command are available if the document has the Balanced status.
Remove Hold	Changes the transaction's status from On Hold to Balanced. This button and command are available if the document has the On Hold status.

Summary Area

In the Summary area, you can enter information for a new transaction or select an existing one for release.


Element	Description
Reference Number	The reference number identifying the transaction in the system.
Document Date	The date when the transaction document was created. By default, the current date is specified, but you can change it.
Document Total	The total amount for the transactions.
Status	The read-only status of the transaction document, which is one of the following: On Hold: The transaction may be edited and may not be released. You can take the transaction off hold by clicking the Remove Hold button on the form toolbar (or the equivalent action). Balanced: The debit and credit amounts of the transaction are equal. Unposted: The transaction is ready to be posted. Unposted transactions cannot be modified or deleted. Posted: Indicates that the transaction was posted and the appropriate general ledger account balances were updated. Posted transactions cannot be modified or deleted.
Origin	Read-only. The way the transaction was entered into the system, which is one of the following: Adjustment: This adjusting transaction was entered manually. Purchasing: This transaction records the acquisition of the fixed asset. Depreciation: This transaction records the depreciation of the fixed asset. Disposed: This transaction records the disposal of the fixed asset. Transfer: This transaction occurs if the branch, custodian, or department of the fixed asset was changed.
Description	A description of the transaction.

Table

This table contains transaction details, with each row defining one transaction detail.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.


Column	Description
Asset	The fixed asset affected by the transaction. The lookup table that is opened in this column does not show assets with the Reversed and Disposed statuses.
Description	A description of the asset.
Book	The book to which the asset is assigned.
Branch	The branch in which the transaction has been posted. This column appears on the tab if the Multibranch Support feature is enabled on the Enable/Disable Features (CS100000) form.
Transaction Type	A brief description of the transaction. For more information, see Types of Fixed Asset Transactions.
Debit Account	The account to be debited by this transaction.
Description	The user-provided description of the account.
Debit Subaccount	The subaccount to be debited by this transaction.
Description	The user-provided description of the subaccount.
Credit Account	The account to be credited by this transaction.
Description	The user-provided description of the account.
Credit Subaccount	The subaccount to be credited by this transaction.
Description	The user-provided description of the subaccount.
Transaction Amount	The amount of the transaction.
Batch Nbr.	The batch, by its identifier, generated for the book that updates the general ledger.
Transaction Description	The description of the transaction.
Tran. Period	The financial period in the book to which the transaction should be posted. The first two characters reflect the period number within the financial year, and the last four digits indicate the financial year. The period is calculated based on the document date; however, you can select another period from the list.
From Branch	The branch from which the transaction has been transferred. This column appears on the form if the Multibranch Support feature is enabled on the Enable/Disable Features (CS100000) form and the transaction has Transfer selected in the Origin box in the Summary area of this form.
Method	The statute-allowed benefit that is used to depreciate the asset, which is one of the following options: Bonus: A bonus amount reduces the depreciable basis in the first year of the useful life of the asset. Tax 179: This benefit entails treating the cost of the asset as an expense and deducting the cost in the first year of its useful life, instead of depreciating the asset over its useful life. Such a deduction can be made according to Section 179 of the United States Internal Revenue Code. This column is empty if the asset has been depreciated without using any of the bonuses or if the transaction is not a depreciation transaction. For more information about these benefits, see U.S.-Based Fixed Asset Depreciation.