Book Calendar Setup

Form ID: (FA206000)

By using this form, you can set up calendars for non-posting books and view, edit, and delete the existing calendars.

You create a calendar for every depreciation book that does not update the general ledger. The system uses the calendar and records the depreciation expenses according to the depreciation schedule. By default, the same configuration of a year and its periods will be used for the first year and all subsequent years. For information about configuring fixed asset depreciation in MYOB Advanced, see Depreciation of Fixed Assets.

Form Toolbar

The form toolbar includes standard buttons and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands can be shown as buttons on the form toolbar, as commands on the More menu, or in both places. These commands are listed in the following table in alphabetical order.


Command	Description
Create Periods	Creates a period template based on which you generate a book calendar on the Generate Book Calendars (FA501000) form. A period template can be generated for the periods of the Month, Two Months, and Quarter types (specified in the Period Type box), and for the custom periods (the Custom Number of Periods option). For week-based periods, a year template cannot be prepared because the year does not have a fixed start date. Thus, this button is unavailable for week-based periods (those that have Week, Two Weeks, Four Weeks, 4-4-5 Weeks, 4-5-4 Weeks, or 5-4-4 Weeks selected in the Period Type box on the Financial Year (GL101000) form).
Delete Book Periods	Deletes the periods of a book. You can delete the periods in a book only if there are no transactions in these periods.
Shift the First Year	Shifts the first year of the assets' life one year earlier (if, for example, you want to start depreciating an asset before you acquire it).

Summary Area

You use the elements in this area to select a non-posting depreciation book and set up a calendar for it, or to view or edit the settings of an existing calendar.

Note: If a depreciation book updates the general ledger, it uses the financial periods defined for the general ledger.


Element	Description
Book	The identifier of the depreciation book to which the calendar is assigned. Select a book from the list of books available in the system.
First Year	The first year that your company wants to keep records in MYOB Advanced for this calendar. If you want to start recording operations at the very beginning of the financial year and you want to post beginning balances for the accounts, you should specify the previous year in this box and post balances for the last period of the previous financial year in this calendar.
Year Starts On	The date when the financial year starts for the calendar. By default, this box displays the current date.
Belongs to Next Year	A check box that indicates (if selected) that the start date of the year belongs to the next financial year. Select this option if the next financial year starts in the current year—for example, if the 2012 financial year starts on September 1, 2011.
Period Type	The type of financial period. The following options are available: Month: Financial periods are created on a monthly basis (12 periods per year). Two Months: Financial periods are created on a bimonthly basis (6 periods per year). Quarter: Financial periods are created on a quarterly basis (3 periods per year). Week: Financial periods are defined as lasting one week (52 or 53 periods per year). Two Weeks: Financial periods last two weeks (26 or 27 periods per year). Four Weeks: Financial periods have a duration of four weeks (13 or 14 periods per year). 4-4-5 Weeks: The year is divided into four quarters, and each quarter includes two four-week periods and a five-week period. 4-5-4 Weeks: The year is divided into four quarters, and each quarter includes a four-week period, a five-week period, and a four-week period. 5-4-4 Weeks: The year is divided into four quarters, and each quarter includes the following periods: a five-week period and two four-week periods. Custom Number of Periods: A user-defined number of financial periods is used with a custom duration.
Day Of Week	The week day the period starts. This box appears only when you select the Week period type.
First Period Starts On	The date when the first period starts.
Adjust to Period Start	A check box that aligns (if selected) the start and end dates of financial periods with the start and end dates of the corresponding calendar period. This check box appears for the following period types: Month, Two Months, and Quarter. For example, with this check box selected, if the start date of the financial year is March 10 and the period type is Monthly, the first period will start on March 1, and if the period type is Quarterly, the first period will start on January 1. If this check box were not selected, the first period would start (as the financial year) on March 10.
Number of Periods	The total number of periods within a year for the calendar. This box appears on the form only for period types based on months and for the Custom Number of Periods option. This box is available only if you have selected the Custom Number of Periods period type. You enter the number of periods in one year. For the other period types, the number of periods is generated automatically.
Length of Period (Days)	The length of the periods in days. This box appears for the following period types: Week, Two Weeks, and Four Weeks.
Has Adjustment Period	A check box that you select to add an adjustment period—an additional period for posting adjustments. The adjustment period will have the same start and end date and will be the last period in the financial year. For journal transactions, an adjustment period is available only for manual selection. This box does not appear for the Custom Number of Periods period type.

Table

In the table, you can view the list of financial periods generated for the selected depreciation book. The financial periods must have consecutive numbers; thus, each time you need to delete a period, you can delete only the last one. For the Custom Number of Periods type of periods, you can define periods of varied lengths by selecting the end date for each period—the start date of the next period will adjust automatically.

Note:

For a week-based period type of calendar, a year template cannot be generated because the year does not have a fixed start date. Thus, you cannot view the list of periods in the table. To view the list of periods for week-based calendars, you can use the Book Calendars (FA304000) form.
You cannot delete a financial period if any released journal transactions are associated with the period.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Table 1. Table Columns
Column	Description
Period Nbr.	The system-generated two-digit unique identifier of a period within a financial year, which indicates the order of the period.
Start Date	The system-generated date when the period starts, which is generated according the settings specified in the Selection area.
End Date	The system-generated date when the period ends, which is generated according the settings specified in the Selection area.
Description	The description of the financial period. By default, this column contains the number of the period within the financial year (for example, Period# 01) or the name of the month, but it can be overwritten.