Calculate Depreciation

Form ID: (FA502000)

By using this form, you can project depreciation and depreciate fixed assets.

You can view the calculated depreciation on the Depreciation History tab of the Fixed Assets (FA303000) form. For more information, see Depreciation of Fixed Assets.

The system prevents the depreciation of assets with the Straight-Line calculation method and the Full Period or Full Day averaging convention, because if the asset had additions, the asset's Net Value specified on the Balance tab of the Fixed Assets (FA303000) form may not be equal to 0, although the net value is expected to be 0. Thus, the system excludes from depreciation the lines corresponding to the asset's book that has the following settings:

The Straight-Line calculation method with the Full Period or Full Day averaging convention
The Accelerated Depreciation for SL Depr. Method check box selected for the depreciation method on the Fixed Asset Classes (201000) form
At least one addition was created outside of the period specified in the Depr. From Period column on the Balance tab of the Fixed Assets form

To depreciate such assets with the Straight-Line calculation method and the Full Period or Full Day averaging convention, you should change the depreciation method a method based on the Remaining Value calculation method on the Balance tab of the Fixed Assets (FA202500) form.

Form Toolbar

The form toolbar includes standard and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands are listed in the following table.


Button	Description
Process	Initiates the process specified in the Action box for the fixed assets you have selected in the table.
Process All	Initiates the process specified in the Action box for all fixed assets listed in the table.

Selection Area

In this area, you can specify the criteria to select the records to be displayed in the table.


Element	Description
Company/Branch	The company or branch for which you want to view information. By default, the current company or branch is selected.
Book	The book to which the assets to be displayed are assigned.
To Period	The financial period that ends the period range for which you want to calculate depreciation expenses. If no value is specified, the Calculate Only option is selected by default in the Action box, and this box is unavailable for editing.
Action	The action to be performed by the system. The following options are available: Calculate Only: Calculates depreciation expenses for the assets selected in the table or for all assets shown in the table (depending on whether you click Process or Process All on the form toolbar). For each fixed asset, you can view the amounts in the Calculated column on the Depreciation History tab of the Fixed Assets (FA303000) form. If this option is selected for an asset with the Straight-Line calculation method and the Full Period or Full Day averaging convention, and which had an addition, the system displays a warning message but still processes the asset. Depreciate: Calculates depreciation expenses and generates Calculated+ transactions for the assets selected in the table or for all assets shown in the table (depending on whether you click Process or Process All on the form toolbar). Once these transactions are released, their type automatically changes to Depreciation+. For each fixed asset, you can view the amounts in the Depreciated column on the Depreciation History tab of the Fixed Assets form. This option is available if the Update GL check box is selected in the Posting Settings section on the Fixed Assets Preferences (FA101000) form. If this option is selected for an asset with the Straight-Line calculation method and the Full Period or Full Day averaging convention, and which had an addition, the system displays an error message and does not allow to select or process the asset. For details, see Depreciation of Fixed Assets.
Asset Class	The fixed asset class to which the assets to be displayed are assigned.
Parent Asset	The parent asset to which the assets to be displayed are assigned. A fixed asset can have only one parent asset.

Table

In the table, you can view the list of fixed assets that meet the criteria specified in the Selection area. For all listed assets or only those you select, you can perform actions to calculate depreciation and create (and, optionally, release) the related transactions.

Note: Records related to fixed assets under construction (those assigned to a fixed asset class for which the Under Construction check box is selected on the Fixed Asset Classes (FA201000) form) are excluded from selection and are not displayed in the table, regardless of the selection criteria specified.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Table 1. Table Columns
Column	Description
Included	An unlabeled check box that you can select to include the asset in processing if you click Process.
Branch	The branch of the company where the asset is located.
Fixed Asset	The fixed asset, by its identifier.
Description	The description of the asset.
Asset Class	The fixed asset class to which the fixed asset belongs.
Parent Asset	The parent asset to which the fixed asset is assigned.
Book	The book to which the fixed asset is assigned.
Current Period	The financial period starting from which the asset can be depreciated. If this column is empty, the acquisition transaction of the asset has not been released yet; hence, you cannot depreciate the asset.
Basis	The depreciable basis, which is the amount that is allocated over the useful life of the asset. This is a system-generated value; the amount of the depreciable basis depends on the depreciation method applied. For some methods, the basis can be equal to the acquisition cost minus the salvage amount. Also, you can adjust the basis amount based on the percentage of business use, the bonus amount, and the Tax 179 amount.
Currency	The currency in which the amounts related to the asset are stored. This setting is copied from the Fixed Assets (FA303000) form. This column appears in the table if the Multiple Base Currencies feature is enabled on the Enable/Disable Features (CS100000) form.
Receipt Date	The date of the purchase receipt document, or the date when the asset was acquired.
Useful Life, Years	The period of time, in calendar years, during which the asset is supposed to be used.
Fixed Assets Account	The Fixed Assets account (an asset account) used to post the actual costs of the fixed asset.
Fixed Assets Sub.	The subaccount for the associated Fixed Assets account.
Tag Number	The tag number of the asset. Depending on the settings on the Fixed Assets Preferences (FA101000) form, the tag number can be the same as the asset ID.
Account Class	The class of the Fixed Assets account.