Release FA Transactions

Form ID: (FA503000)

The form lists all fixed asset transactions that have a status of Balanced; you can release either all displayed transactions or only particular ones.

Form Toolbar

The form toolbar includes standard and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands are listed in the following table.

Button Description
Release Releases the selected transactions and changes their statuses to Released or Unposted, depending on whether the Automatically Post on Release check box on the Fixed Assets Preferences (FA101000) form is selected.
Release All Releases all the listed transactions and changes their statuses to Released or Unposted, depending on whether the Automatically Post on Release check box on the Fixed Assets Preferences form is selected.

Selection Area

In this area, you can specify the criteria to select the transactions to be displayed in the table below.

Element Description
Origin The origin of the transaction documents to be displayed:
  • Adjustment: Displays the list of documents that contain adjusting transactions.
  • Purchasing: Displays the list of documents that contain fixed asset acquisition transactions.
  • Depreciation: Displays the list of documents that contain fixed asset depreciation transactions.
  • Disposal: Displays the list of documents that contain fixed asset disposal transactions.
  • Transfer: Displays the list of documents that contain transactions created when the location, custodian, or department of the asset has changed.
  • Reconciliation: Displays the list of documents that contain transactions created when purchased items are converted to fixed assets on the Reconciliation tab of the Fixed Assets (FA303000) form.
  • Split: Displays the list of documents that contain transactions created when a value is transferred from one asset to another or an asset is split by using the Split Assets (FA506000) form.
  • Reversal: Displays the list of documents that contain reversal transactions.
  • Disposal Reversal: Displays the list of documents that contain transactions created when disposals of fixed assets are reversed.

Table

This table displays the list of fixed asset transactions that have a status of Balanced and the selected origin (if one was specified).

Note: You cannot release transactions of assets that have the On Hold status.

Depreciation transactions of the same asset can be released only in period order; for example, it is impossible to release the depreciation transaction for the second period if the depreciation transaction for the first period has not been released first. For additional information about configuring depreciation, see Depreciation Configuration.

Table 1. Table Toolbar

The table toolbar includes standard buttons and buttons that are specific to this table. For the list of standard buttons, see Table Toolbar. The table-specific buttons are listed below.
Button Description
View Document Navigates to the Fixed Asset Transactions (FA301000) form, where you can view or edit details about the transaction.
Note: A system-generated transaction cannot be edited; it can be deleted only if it was not released.
Table 2. Table Columns
Column Description
Included An unlabeled check box that you select to include the transaction for release.
Reference Number The identifier of the transaction document.
Origin The way the transaction was entered into the system.
Status The status of the transaction. Only Balanced transactions can be released.
Document Date The date when the transaction document was created.
Period ID The financial period to which the transaction is related. This column is filled in for system-generated transactions only.
Description A user-defined or system-generated description of the transaction document.